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Flashcards in Inventory Deck (30)
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1

Single use

Gloves, saliva ejector,

2

_______ : Reusable, moderate cost

˜Nonexpendable

(Instruments)

3

˜_____: Reusable, seldom replaced, and costly

Capital

Operator seats, Xray machine, etc

4

˜An _______ is a list of the stock and assets of the dental office

inventory system

 

5

Capital Equipment Inventory Control system requires both Excel and Access software, templates can be adapted to maintain an inventory of capital equipment.

True

False

True

6

Which item is a capital item?

A) Computer

B) Stationery

C) Mouth mirror

D) Evacuator tip

A) Computer
(A computer is a capital item because it is costly and seldom replaced. Stationery is an expendable, single-use item. A mouth mirror is a nonexpendable, reusable item. An evacuator tip, if plastic is an expendable, single-use item; or if stainless steel is a nonexpendable item.)

DIF: Recall REF: Basic Categories, p. 221 OBJ: 2 TOP: CDA, GC, II. Patient Management and Administrative Duties

7

Which item is an expendable item?

A) Autoclave

B) Dental unit

C) Patient napkin

D) Dental explorer

C) Patient napkin
Patient napkins are an expendNablRe, sIinglGe-usBe.itCem.MAn autoclave is a capital item because it is costly and seldom replaced. A dental unit is a capital item because it is costly and seldom replaced. A dental explorer is a nonexpendable, reusable, item.

DIF: Comprehension REF: Basic Categories, p. 221
OBJ: 2 TOP: CDA, GC, II. Patient Management and Administrative Duties

8

Which item is a nonexpendable item?

A) Stationery

B) Dental chair

C) Mouth mirror

D) Patient napkin

C) Mouth mirror
A mouth mirror is a nonexpendable, reusable item. Stationery is an expendable, single-use item. A dental chair is a capital item because it is costly and seldom replaced. A patient napkin is an expendable, single-use item.

DIF: Comprehension REF: Basic Categories, p. 221
OBJ: 2 TOP: CDA, GC, II. Patient Management and Administrative Duties

9

Which is NOT a factor when determining the amount of a dental supply to order?

A) Rate of use

B) Time of year

C) Length of delivery time

D) Amount of storage space

B) Time of year
Time of year is not a consideration when determining the amount of a dental supply to order. When ordering supplies, many factors must be determined, including the rate of use of the item, the length of delivery time, and the amount of storage space.

DIF: Comprehension REF: Determining Supply Quantity, pp. 227-228 OBJ: 6 TOP: CDA, GC, II. Patient Management and Administrative Duties

10

Which entry should appear on a capital equipment inventory record?

A) Delivery date

B) Serial number

C) Size of the item

D) Color of the equipment

B) Serial number
The capital equipment inventory record includes important information about the item, including date of purchase, serial numbers, and warranty dates.

DIF: Comprehension
REF: Capital Equipment Inventory Control, p. 221; Figure 12.1, p. 222
OBJ: 3 TOP: CDA, GC, II. Patient Management and Administrative Duties

11

A list of the large, costly items and equipment in the dental office is known as:

A) nonexpendable inventory.

B) manual.

C) overhead.

D) capital inventory.

 

D) capital inventory.
Capital supplies are large, costly items that are seldom replaced, such as computers, sterilizers, and dental units. Nonexpendable inventory refers to reusable items that do not constitute a major expense. An office manual outlines the general procedures and policies that govern the way in which the office is managed. Office overhead refers to all nonlabor expenses required to operate the dental office.

REF: Basic Categories, p. 221 | Designing an Inventory System, p. 221
OBJ: 3 TOP: CDA, GC, II. Patient Management and Administrative Duties

12

Items that are discarded after one use are called:

A) essentials.

B) expendables.

C) capital items.

D) nonexpendable.

B) expendables.
Expendable supplies are single-use items that are discarded after one use. Essentials is not a term used in reference to supplies categories. Capital items are costly items that are seldom replaced. Nonexpendables are reusable items that do not constitute a major expense.

DIF: Comprehension REF: Basic Categories, p. 221
OBJ: 2 TOP: CDA, GC, II. Patient Management and Administrative Duties

13

A packing slip is a list of the items included in an order. An invoice contains the price of each item enclosed in a package.

A) Both statements are true.

B) Both statements are false.

C) The first statement is false; the second statement is true.

D) The first statement is true; the second statement is false.

A) Both statements are true.
Both statements are true. A packing slip is a list of the items included in an order. An invoice is a list of the contents of a package, the price of each item enclosed, and the total charge.

DIF: Comprehension REF: Receiving Supplies, p. 229
OBJ: 7 TOP: CDA, GC, II. Patient Management and Administrative Duties

14

Which form are manufacturers required to provide when shipping a hazardous material?

A) SDS

B) Invoice

C) Statement

D) Packing slip

A) SDS

Manufacturers must provide a Safety Data Sheet (SDS) with hazardous material. An invoiceis a list of the contents of a package, the price of each item enclosed, and the total charge. A statement is request for payment submitted by the dental supplier. A packing slip is a list of

the items included in an order.

DIF: Comprehension REF: Receiving Supplies, pp. 228-229
OBJ: 7 TOP: CDA, GC, II. Patient Management and Administrative Duties

15

When a dental supply has an expiration date, it is commonly referred to as the:

A) shelf-life.

B) ledge date

C) storage life.

D) termination date.

A) shelf-life.
Certain materials begin to deteriorate after a period of time. Some manufacturers indicate an expiration date on the box; this is called the shelf-life.

DIF: Recall REF: Determining Supply Quantity, p. 227
OBJ: 6 TOP: CDA, GC, II. Patient Management and Administrative Duties

16

The signal to reorder an expendable supply in a manual inventory system would be when:

A) you realize you have run out of it.

B) there is extra money in the supply budget.

C) the colored tag placed at the reorder point has appeared.

D) the dental company representative pays a visit to the office.

 

C) the colored tag placed at the reorder point has appeared.

A colored tag may be used to indicate the reorder point on small items when using a manual inventory system. It is never a good idea to wait until you run out of a supply. Supplies are ordered as they are needed, not just when there is extra money in the budget. In a manual inventory system, tags should already be set aside in a “to be ordered” section for the dental company representative to pick up.

DIF: Comprehension REF: Manual Inventory Systems, pp. 225, 227 OBJ: 5 TOP: CDA, GC, II. Patient Management and Administrative Duties

17

Which supply should contain an SDS form?

A) Dental chair

B) Dental cement

C) Patient napkins

D) Spoon excavators

B) Dental cement
Dental cement is considered a hazardous material and must contain a Safety Data Sheet (SDS) form. A dental chair, patient napkins, and spoon excavators are not considered hazardous materials, so they do not require SDS form.

DIF: Comprehension REF: Receiving Supplies, pp. 228-229
OBJ: 7 TOP: CDA, GC, II. Patient Management and Administrative Duties

18

Which of the following are options for placing orders?

A) Calling customer service

B) Through a sales representative

C) Software management

D) All of the options

D) All of the options
All are options. There are several options for placing orders: through a sales representative, calling a company’s customer service, online purchase, and with software management.

DIF: Comprehension
REF: Selecting Supplies, p. 221 | Receiving Supplies, p. 229 OBJ: 7 TOP: CDA, GC, II. Patient Management and Administrative Duties

19

A standardized form for ordering supplies is a/an:

A) invoice.

B) packing slip.

C) purchase order.

D) credit memo.

C) purchase order.
A purchase order is a standardized form for ordering supplies. An invoice is a list of the contents of a package that includes the price and the total charge. A packing slip is an enumeration of the items included in an order. A credit memo is a form that indicates an account has been credited for the cost of a returned item.

DIF: Recall REF: Purchase Orders, p. 231 OBJ: 8 TOP: CDA, GC, II. Patient Management and Administrative Duties

20

Which form is a list of contents of a package that includes the price and the total charge?

A) Invoice

B) Packing slip

C) Purchase order

D) Credit memo

A) Invoice
An invoice is a list of the contents of a package that includes the price and the total charge. A packing slip is an enumeration of the items included in an order. A purchase order is a standardized form for ordering supplies. A credit memo is a form that indicates an account has been credited for the cost of a returned item.

DIF: Recall REF: Receiving Supplies, p. 229 OBJ: 7 TOP: CDA, GC, II. Patient Management and Administrative Duties

21

A packing slip is a standardized form for ordering supplies.

True

Fasle

False
A purchase order is a standardized form for ordering supplies.

DIF: Recall REF: Purchase Orders, p. 231 OBJ: 8 TOP: CDA, GC, II. Patient Management and Administrative Duties

22

A credit memo and a back-order memo are synonymous terms.

True

False

False

A credit memo indicates the dentist’s account has been credited for the cost of a returned item. A back-order memo is a notification that an ordered item is not in supply and will be sent out later.

DIF: Recall REF: Receiving Credit, p. 229 | Back-Ordered Supplies, p. 229 OBJ: 7 | 8 TOP: CDA, GC, II. Patient Management and Administrative Duties

23

Many dental offices keep a large stock of nonexpendable items at all times.

True

False

False
Dental offices generally do not keep a large stock of nonexpendable supplies, such as dental instruments, on hand.

DIF: Recall REF: Expendable and Nonexpendable Supplies Inventory Control, p. 222 OBJ: 2 TOP: CDA, GC, II. Patient Management and Administrative Duties

24

A computerized inventory system can provide a detailed financial statement for tax purposes.

True

False

True
When all products have been entered into the automated inventory system, a total value of the inventory can be provided, which is helpful for tax returns and financial management and budgeting.

25

It is not necessary to review invoices received from the dental supply house.

True

False

False
Each invoice should be checked against the entries on the statement to ensure accuracy before payment is sent.

DIF: Recall REF: Receiving Supplies, p. 229 OBJ: 7 TOP: CDA, GC, II. Patient Management and Administrative Duties

26

All staff members are responsible for noting whether supplies are low or exhausted.

True

False

True
All staff members are responsible for noting whether supplies are low or exhausted as they perform their daily tasks.

DIF: Recall REF: Intro, pp. 220-221 OBJ: 6 TOP: CDA, GC, II. Patient Management and Administrative Duties

27

Each staff member should be in charge of ordering, receiving, and storing their own supplies.

True

False

False
One person should be in charge of ordering, receiving, and storing supplies; managing hazardous waste; and maintaining Safety Data Sheets.

DIF: Recall REF: Intro, p. 220 OBJ: 6

TOP: CDA, GC, II. Patient Management and Administrative Duties

28

Bar coding is used in a manual inventory system.

True

False

False
Bar coding is used in an automated system when the reorder point is reached, the product information is scanned with the reader and stored until it can be uploaded from the office computer, via the Internet, to the appropriate dealer site.

DIF: Comprehension REF: Automated Inventory Systems, p. 223 OBJ: 4 TOP: CDA, GC, II. Patient Management and Administrative Duties

29

Both over supply and under supply can increase overhead costs and cut into the practice profits.

True

False

True
Both over supply and under supply can increase overhead costs and cut into the practice profits.

DIF: Recall REF: Automated Inventory Systems, p. 223
OBJ: 4 TOP: CDA, GC, II. Patient Management and Administrative Duties

30

Safety Data Sheets provided by OSHA contain information regarding the storage of dental materials.

True

False

True
SDSs provided by OSHA contain information regarding the storage of dental materials.

DIF: Recall REF: Storage of Supplies, p. 231 OBJ: 8 TOP: CDA, GC, II. Patient Management and Administrative Duties