Lesson 15 Flashcards
(25 cards)
What is project management (PM)?
PM is the process of initiating, planning, and using all required resources to bring a specific, time-constrained goal to a successful conclusion.
What are the stages of project management?
- Initiate the project
- Define purpose
- Scope the project
- Write an implementation plan
- Manage resources
- Manage risks
- Monitor and report progress
Why is project management important?
It provides direction, ensures communication, manages budgets, aligns team efforts, keeps the project on schedule, and reduces risk of failure.
What should a project organisation structure include?
Decision-making arrangements, methodology model, action plan, budget, resources list, deliverables & timelines, and reporting procedures.
Who collaborates to create the project structure?
The client, specialists from relevant departments, and the project manager.
What are the three areas of responsibility in a project?
- Project leadership (management)
- Project board (decision-making)
- Project team (implementation)
What happens in the initiation phase of a project?
Feasibility is tested; deliverables, purpose, scope, and risks are considered; proposal documents are presented to the client.
Who presents the project proposal?
The project manager.
What should a project purpose explain?
Reason for the project, ambition, direction, and impact.
What does a project purpose statement include?
Justification, scope, goals, deliverables, exclusions, constraints, and assumptions.
Why is scoping important?
It aligns actions with goals, manages stakeholder expectations, budgets, workflow, and prevents scope creep.
Can project scope be changed?
Yes, it must be flexible to address unforeseen issues.
When does the planning phase begin?
After the project proposal is approved and scoped.
What are key tasks in the planning phase?
Create a blueprint, assign tasks to milestones, identify responsible team members, and gather required resources.
What does SMART stand for?
Specific, Measurable, Achievable, Relevant, Time-bound
What’s the difference between goals and objectives?
Goals are the end state; objectives are specific targets that help achieve the goal.
Give an example of a SMART objective.
Launch website by February 28th using an outsourced web developer.
What occurs during implementation?
Work begins, tasks are broken down (WBS), team members are managed, progress tracked, and critical paths monitored.
What is a Work Breakdown Structure (WBS)?
A visual diagram that breaks down all tasks in a project.
What are project milestones?
Checkpoints that break the project into manageable phases, with deadlines and responsibilities assigned
What is a GANTT chart used for?
Visualizes project progress over time, showing tasks, milestones, dependencies, and team assignments.
What are the three main project constraints?
Quality, Cost, Time.
How do constraints impact a project?
They must be balanced to keep the project achievable and within scope.
What marks the completion of a project?
Client satisfaction, deliverables handed over, lessons reviewed, team released, and feedback collected.
