Module 4.N Flashcards
Type of case review conducted at an early stage of the investigation
Informal (Golden Hour Review)
Allows the investigator to ensure that he has completed all the basic procedural and investigative requirements.
Self-inspection
Provide an overview of a long term investigation in order to aid decision-making with respect to whether all operational resources should be removed from the investigation
Concluding reviews
A review on a sample of their solved cases in an effort to identify good practices and thereby learn from their past successes
Detected Case Review
The preventive and protective measures and actions undertaken in order to safeguard records/documents in all government agencies from unauthorized and indiscriminate disclosure, damage, destruction and loss, whether these records are filed in the current or non-current storage area.
Security of records
The stage wherein record come into existence as a result of an agency’s operations.
Records Creation
Refers to managerial activities involve with respect to the records … Record maintenance and use transmission, retention and record… Order to achieve adequate and proper documentation of policies and
Records Management
An advisory body on the improvement of all phases of records management chairman and members of which shall be designated by the head of the agency
Records Management Improvement Committee
Addresses the issue on paper files piling and document security from natural environmental cause
Digitizations program
Deals with keeping and maintaining records in custody as well as the procedures of classifying, filing and servicing them.
Files Management
Known as the Comprehensive Dangerous Drug Act of 2002… Dangerous Drug Act of 1972
RA 9165
A person who, willfully or negligently, damages, a public records other than in accordance with the provision of this Act or contravenes or fails to comply with the provisions of this Act or any regulations made under this Act shall be deemed to have committed an offense.
Sec. 40 RA 9470
CIDMS
Case Information Database Management System
Objectives of CIDMS
Easy access/manage case files/folders
digitizing case files/folders
Backup case folders
Avoid voluminous records
Cross-reference various cases
Main end user of CIDMS
Case Investigator/IOC
Who are the personnel needed to be trained in the in the use of CIDMS
IOC
Chief, Investigation
Crime Registrar
IT Officer/PNCO
Procedure done by investigator’s on case to the SOCO
Turn Over of the Physical Evidence
Refers to the nature of the usefulness of the record to the organization operations
Utility Value
The value of records that is determined by their use as administrative tools to discharge the financial obligation of the organization
Fiscal
The operation involved in arranging records in systematic order
Files
Deals with keeping and maintaining records in custody as well as the procedures of classifying, filing and servicing them.
Files management
Employee responsible for overseeing the records management program and providing guidance on adequate and proper recordkeeping.
Record Officer
Name three other government agencies interested in developing the… Management System just like CIDMS
SC
DOJ
PDEA
Four Classification of records
- Top Secret Documents
- Secret Records or Document
- Confidential Records or Documents
- Restricted Records or Document
