Module 6 Close Project or Phase Flashcards
(21 cards)
Define the Closing Process Group?
The process of finalizing all activities in the project, phase or contract.
Explain the benefits of Closing?
The key benefits of Closing are the project/phase information is archived, the planned work is completed and the organizational team resources are released to pursue new endeavors.
Define Fulfillment?
Fulfillment is delivering the agreed-upon scope of a project, ensuring the project meets its objectives, and delivering the intended outcomes or deliverables to the client or stakeholders.
Define Definition of Done (DoD)?
An agile term
A Teams checklist of all the criteria required to be met so that a deliverable can be considered ready for customer use.
Define Acceptance Criteria?
A Predictive term
A set of conditions that is required to be met before deliverables are accepted.
If a Project/Phase is forced to close or closes prematurely do you still do the Closing Process?
YES!
Define the 3 reasons Projects/Phases Close?
Fulfillment
Premature Close
Forced Close
Explain the 2 reasons Projects/Phases close prematurely or are forced to close?
Requirements or needs change
Impediment encountered that prevents progress
Define Final Report?
A summary on the Project/Phase information on performance, scope, schedule, cost, quality and risk.
Explain the Closing Activities in Predictive?
Acceptance of the deliverable by customer
Transition of deliverable to customer
Notify Enterprise and Organizational Functions; update OPAs
Conclude external obligations (legal, pay bills, close contracts..etc)
Archive information
Release rersources
Where are the Closing Activities found?
In the Project Management Plan and in the WBS under the project management function.
Explain how to pay and close contracts?
Notify the appropriate entitiy (usually accounts payable) when the work has been fulfilled and contracts can be paid.
Pay vendors in accordance with contract terms.
DON’T delay payments until the project/phase closes - unless specified in the contract.
Define Finalizing Contracts?
Archiving contracts by collecting, indexing and filing:
Contract Schedule
Scope
Quality
Cost Performance
Contract Change Documentation
Payment records & financial documents
Inspection Results
“AS-Built” or “AS-Developed” documents, manuals, troubleshooting and technical documents
Define the 2 types of Benefits Realization?
Early
Long Term
Define Benefits Management Plan?
The documented explanation defining the process for creating, maximizing and sustaining the benefits provided by a project.
It also describes how and when the benefits of a project will be measured and delivered.
They are developed with the benefits owner prior to the project being initiated and referenced at the end of the project along with the business case.
Define Business Document?
An artifact developed prior to the project, used as part of the business case. It is reviewed periodically by a project professional to verify benefit delivery.
It defines the potential benefits from the project effort.
Describe how to manage knowledge at Closing?
Conduct Final Retrospective/Lesson’s learned meeting
Archive all Project Information
Finalize Lesson’s Learned Register
Add Lesson’s Learned to the Lesson’s Learned Repository
Transition Knowledge from the Project Team to the Customer.
Define Lesson’s Learned Register?
A project document used to record knowledge gained during a project.
Define Lesson’s Learned Repository?
A central store of historical lessons learned information from various projects across jurisdictions.
Define Final Report?
A summary of the Project/Phase performance.
