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IDPX + PRAC > MODULE 7 & 8 - FF&E & Contract Docs > Flashcards

MODULE 7 & 8 - FF&E & Contract Docs Flashcards

1
Q

What is the purpose of specifications?

A

to describe:
- type and quality of materials and finishes
- quality and method of construction and installation
- acceptable testing methods
- alternate provisions
- warranties and their requirements

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2
Q

What are prescriptive vs performance specifications?

A

Prescriptive - closed, no product can be used other than what is specified

Performance - open, allow contractor to suggest substitutes for the specified items

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3
Q

What are the two types of prescriptive specifications?

A

Proprietary - list precisely what product or material to use by brand name. most restrictive.

Base-bid - calls out proprietary information but allows for substituting other equal products

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4
Q

What are the three types of performance specifications?

A

Descriptive - designer describes the exact standards required without selecting a particular manufacturer

Reference - Like descriptive but generally based on standards set by an established authority (ASTM)

Master - prewritten guide specifications

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5
Q

What is MasterFormat?

A

industry-standard organization system developed by the Construction Specifications Institute (CSI) and Construction Specifications Canada (CSC). MasterFormat standardizes the numbering and format of project-related information for specifying, cost estimating, and data filing.

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6
Q

What group are most master format divisions that an interior designer need to address in?

A

Division 02-19 (Facility Construction Subgroup)

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7
Q

What are the CSI Spec Divisions?

A

“Getting Extra Creative Makes Me Want To Observe Fancy Spaces Except For Super Crazy High-rise Elevators”

General Requirements - 01
Existing Conditions - 02
Concrete - 03
Masonry - 04
Metal - 05
Wood, Plastics, Composites - 06
Thermal and Moisture Protection - 07
Openings - 08
Finishes - 09
Specialties - 10
Equipment - 11
Furnishings - 12
Special Construction - 13
Conveying Equipment - 14
Heating, Ventilation, and AC - 23
Electrical - 26

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8
Q

Which type of specifications used by most design firms, are pre written specifications that cover nearly all types of products, methods of installation, and other variables that relate to a specific product or construction activity?

A

guide specifications and Master specifications

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9
Q

What is the primary advantage of reference specifications?

A

saves time

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10
Q

Why is the FF&E budget separate from the construction budget?

A

interior designer, not the contractor, handles the project’s FF&E portion of the project.

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11
Q

What items are typically included in FF&E?

A

Furniture
Appliances
Free-standing equipment, such as copiers
Window treatments
Area rugs and entrance mats
Floor and table lamps
Artwork
Plants and planters
Decorative accessories

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12
Q

Other than the cost of the items being purchased, what other costs can the FF&E budget include?

A

Professional fees (interior designer’s services and consultation fees by other trades)
Taxes, when applicable
Moving costs
Data/communication work
Contingencies
Financing costs and cost of inflation

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13
Q

What is a quantity take off?

A

A quantity takeoff lists quantities and costs of all materials required to complete a project, including construction costs, furniture costs, or both.

The quantity takeoff is often a living document that undergoes many changes until a design is decided and a bid is secured.

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14
Q

What are product costs?

A

costs incurred to create a product/service for sale to customers. Product costs include direct material (DM), direct labor (DL), and manufacturing overhead (MOH).

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15
Q

What are direct material and direct labor costs?

A

Direct material costs are the costs of raw materials or parts that go directly into producing products.

Direct labor costs are the wages, benefits, and insurance paid to employees who produce the goods or services.

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16
Q

What are manufacturing overhead costs?

A

Manufacturing overhead costs include direct factory-related costs incurred when producing a product and indirect costs, such as indirect materials and indirect labor.

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17
Q

What are Install Costs?

A

Install costs are all costs incurred and paid for work performed to install a product in its final location.

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18
Q

What is overhead cost?

A

included in the total material needed to allow for waste, damaged or unusable materials. The contractor will overestimate to make sure he has ordered enough materials. These estimates are very rough, and occasionally more materials must be purchased to finish the job.

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19
Q

What is attic stock?

A

a term used to refer to extra material or FF&E that is contractually required to be purchased for a job. The purpose of attic stock is to ensure that identical products or materials can be used for future repairs and replacements. Upon job completion, this excess material is delivered to the customer or safely stored for a period of time in the contractor’s warehouse.

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20
Q

What is Life Cycle Costing (LCC)?

A

(LCC) is a method for determining the total cost of a building, component, or system. It includes initial costs and costs of financing, operation, maintenance, and disposal.
Using LCC allows two or more alternatives to be evaluated and their total costs compared.

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21
Q

What is Return on Investment (ROI)?

A

is a way to consider profitability over time. It is a way of considering profits in relation to the capital invested by measuring per-period rates of return.

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22
Q

What is the parameter method for estimating FF&E cost?

A

The parameter method uses the totaled unit pricing per material type

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23
Q

What is the square footage method for estimating FF&E cost?

A

square footage method is typically used earlier on in the design process for a more general budget speculation.

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24
Q

What is matrix costing method for estimating FF&E cost?

A

Matrix costing would be used if there were pricing alternatives that needed to be considered.

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25
Q

Of the options listed below, what tool is the most commonly used in cost estimating for FF&E?

A

Furniture schedule

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26
Q

You are designing a small project that measures 20′ (6096 mm) x 16′ (4877 mm).
The total FF&E budget is $18,000. You have spent $15,000 for furniture and equipment and $1900.00 for painting and wall coverings (installed).

How much per yard can you spend on carpet that is 12′ (3658 mm) wide?

A
  1. 18,000-16,900 = $1,100
  2. 16 + 16 = 32 linear feet of carpet needed
  3. 32*12 = 384 sf needed
    384 sf/9 = 42.6 sy (43 sy needed)
  4. $1100/43 = $25.58 per sy
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27
Q

What is systems furniture or open office furniture?

A

composed of freestanding panels and components. It is used for open-plan office layouts instead of fixed hardwall construction rooms. Vertical panels with attached components like shelves and work surfaces create office workstations.

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28
Q

What is systems creep or panel creep?

A

When systems furniture is combined into panel runs, an allowance must be made for the panel’s thickness and the connecting hardware. The dimension of a panel’s thickness is multiplied by how many times it occurs over the length of the space.

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29
Q

What is ancillary furniture?

A

describes office furniture and accessories that support informal lounging, sitting, perching, and standing. In contrast to standard furniture categories like desks, task chairs, and case goods, ancillary furniture is more for in-between or break-out spaces and collaborative areas.

Lounge chairs, stools, benches, sofas, and side chairs
End tables, coffee tables, and bistro tables
Lighting and accessories

30
Q

acoustic panels

A

Acoustical problems are more pronounced when only partial height furniture panels separate workstations.Panels should be at least 60 inches high to block noise from seated employees at workstations.

31
Q

What is an inner septum in furniture panels?

A

Panels can use an inner septum or a masonite or metal sheet barrier to reflect sound. Acoustic panels help to absorb ambient sound and block sound transmission between workstations.A hollow inner core between outer panel materials is covered with fiberglass one to two inches as a sound absorber.

32
Q

What are modular wall systems?

A

aka demountable walls are manufactured off-site for quick assembly at a project site
off-site manufacturing is faster.
Completed ceiling, ductwork, lighting, and floor finishes are usually installed first, with the modular system installed afterward
can decrease construction time but requires much more coordination.
Modular walls are classified as furniture or personal property for tax purposes; they can be depreciated over five to seven years, versus nearly 40 years for traditional construction.

33
Q

What are the basic steps of procurement?

A
  1. The client signs off on a sales agreement or contract proposal.
  2. The designer issues a purchase order to the vendor.
  3. The vendor issues an order confirmation or acknowledgment to the designer.
  4. The designer checks the acknowledgment for accuracy. It should show the correct quantity, description, stock status (or lead/production time), estimated shipping date, shipment method, and cost.
  5. The vendor issues an invoice to the designer or party responsible for payment. Sometimes, goods must be paid for in full before ordering. Prepayment is usually for designers who haven’t established a long-standing credit line or history with a vendor.
34
Q

What is a packing list (relating to procurement)?

A

A packing list itemizes the contents of each package (box, pallets, etc). It includes weights, measurements and detailed lists of the goods in each package. The packing list should be included in carton or package, and can be attached to the outside of a package with a copy inside.

35
Q

What is a bill of lading (relating to procurement)?

A

A bill of lading is a document of title, a receipt for shipped goods, and a contract between a carrier and a shipper.
This document must accompany the shipped goods and must be signed by an authorized representative from the carrier, shipper, and receiver.

36
Q

What is a freight bill (relating to procurement)?

A

A freight bill is essentially an invoice and they’re different from bills of lading because they wouldn’t serve as evidence in a court of law as proof of shipment in the event of a legal dispute.

37
Q

How do shop drawings work

A

The subcontractors and material suppliers prepare shop drawings. They are sent to the general contractor for review and approval before the interior designer. The contractor verifies the accuracy of field measurements materials and coordinates construction criteria. After this review, the contractor should send the submittals to the interior designer.

38
Q

What are the ID responsibilities with FF&E contracts?

A
  1. Acts as the owner’s representative
  2. Assists owner in coordinating schedules for delivery and installation
  3. Reviews shop drawings and submittals for conformance with contract documents
  4. Can recommend the owner rejects non-conforming work
  5. Prepares change orders for the owner to authorize.
  6. Approve small change orders if they don’t affect cost or delay delivery.
39
Q

What are owner responsibilities for FF&E contracts?

A
  1. Preliminary inspection of goods at the job site
  2. Perform an acceptance inspection after completion of installation. The designer usually assists with this; however, this is the owner’s contractual responsibility. If the owner finds any defects, the owner must notify the vendor in writing.
40
Q

What are vendor responsibilities for FF&E contracts?

A
  1. Prepare purchase orders based on the designer’s specifications.
  2. Prepares order acknowledgments
  3. Supervise and pay for materials/labor associated with the completion of work
  4. Warehouses goods between completion and installation (*if agreed on in contract documents)
  5. Accepts risk and loss of goods until owner acceptance or full payment received from the buyer
  6. Delivery and installation, and testing of goods (if applicable)
  7. Rectifying any non-conforming or defective goods within 30 days
41
Q

What sets rules for commerce within the US for items that are considered tangible and movable and regulate the delivery of goods?

A

UCC (Uniform Commercial Code) and ICC (Interstate Commerce Commission)

42
Q

What are common carriers?

A

Offer delivery services to the public. Responsibility of goods is with titleholder.

43
Q

What are contract carriers?

A

Have contracted delivery services only with particular companies.

44
Q

What are private carriers?

A

Own and operate their own trucks to move their own products. Responsibility for goods lies with the private carrier.

45
Q

What is FOB?

A

FOB stands for free on board. FOB is followed by another term, like “FOB factory”

So, “FOB factory” means the vendor will load goods onto the truck, train, or another mode of transportation. Then, the goods’’ title, or ownership, transfers to the buyer at the factory.

46
Q

What is FOB?

A

FOB stands for free on board. FOB is followed by another term, like “FOB factory”

So, “FOB factory” means the vendor will load goods onto the truck, train, or another mode of transportation. Then, the goods’’ title, or ownership, transfers to the buyer at the factory.

47
Q

What is a warranty?

A

a statement made by the seller related to the quality, fitness, purpose, or title of products or equipment.

48
Q

Is the ID responsible for vendor defects or failure to comply with contract docs?

A

no

49
Q

What phase are manuals and warranties handed over to the client?

A

project closeout phase

50
Q

Is creating formal maintenance schedules included as part of the scope?

A

It is not automatically part of the scope of services.Creating formal maintenance schedules can be included in the design contract or by separate design service.

51
Q

What do these common cleaning protocol designations mean?
1. W
2. W(Wallcovering)
3. WS (Crypton Woven Upholstery)
4. S (Woven Upholstery)
5. S(Drapery and Wool Content)
6. X (Leather)

A
  1. Water-based cleaners
  2. Water-based cleaners
  3. Water-based or Solvent-based cleaners.
  4. Solvent-based cleaners.
  5. Solvent-based cleaners
  6. Do not clean with water or solvent-based cleaners
52
Q

The designer transfers all warranties and manuals for all goods within a project to the client when?

A

the designer is the seller of the goods

53
Q

What is an expressed warranty?

A

promises, claims, descriptions, or affirmations made about a product’s performance, quality or condition that form the “basis of the bargain”

54
Q

What scale are residential floor plans typically drawn at?

A

1/4” = 1’-0”

55
Q

What is included in General Conditions and Notes?

A
  • General summary/description of the work
  • How pricing and payment will be managed
  • How alternates are to be handled
  • Contract modification procedures
  • Sample/shop drawing submittal procedures
  • Final cleaning and jobsite protection
  • Standard drawing symbols and abbreviations
  • Typical door clearances and mounting heights (life safety equipment, elevator controls, restroom accessories)
56
Q

What components are part of the UDS Sheet Identification format for Sheet Index?

A
  • Discipline designator — one alphabetical character and a hyphen (-) or two alphabetical characters. A hyphen is not used when there are 2 alphabetical characters.
  • Sheet type designator — one numeric character
  • Sheet sequence number — two numerical characters
57
Q

What are the following sheet type designators?
0
1
2
3
4
5
6
7
8
9

A

0 General (symbols, legend, notes, etc.)
1 Plans (horizontal views and combination Plan & Profile)
2 Elevations and Profiles (vertical views)
3 Sections (sectional views, wall sections)
4 Large-Scale Views (Scaled up reproductions of plans, elevations, or sections that are not details)
5 Details
6 Schedules and Diagrams
7 User Defined (for types that do not fall in other categories, including typical detail sheets)
8 User Defined (for types that do not fall in other categories)
9 3D Representations (isometrics, perspectives, photographs)

58
Q

What is the correct drawing order of disciplines?

A

Title, Civil, Landscape, Arch, Structure, Mech, Plumb, Elec

59
Q

________________ is best located with the help of drawings, as much of it is related to the communication, electrical, and other architectural features of the building.

A

Equipment

60
Q

What is flush construction in millwork?

A

The drawer or door front is installed flush with the face frame.

61
Q

What is lipped overlay construction in millwork?

A

Variation of flush construction. The door or drawer front overlaps the face frame and covers the joint between the two pieces.

62
Q

What is flush overlay construction in millwork?

A

Door and drawer fronts overlap the face frame of the cabinet. Door or drawer fronts have only minimal separation to allow for operation.

63
Q

What is reveal overlay construction in millwork?

A

Similar to flush overlay, except door or drawer fronts are separated to reveal the face frame behind. The reveal’s width can be whatever the designer wants, subject to the face frame’s width.

64
Q

What materials are used in millwork other than wood?

A

High-pressure decorative laminates or HPDL
Specialty laminates (color-through materials, chemical resistant, fire-resistant, static dissipative, metal)
Thermoset decorative laminates or melamine
Solid surfacing materials, including stones, composites, quartz

65
Q

What finishes are used in millwork?

A

Paint, stains, or penetrating oils
Lacquer, resin, or varnish
Vinyl, polyurethanes, or polyesters

66
Q

Plywood as millwork substrate

A

Used for supporting heavier stone or solid surfaces countertops, but not for lamination.

67
Q

Particleboard as millwork substrate

A

Dimensionally stable and provides a smooth surface for laminating. Provides impact resistance and strength for gripping screws for constructing panels and casework.

68
Q

MDF as millwork substrate

A

dimensionally stable, has a dense composition that allows for routing but does not hold screws as well as particleboard. smoother than particleboard, more suitable for gloss laminates and finishes. Special fire-resistant MDF is available

69
Q

Hardboard and Veneer Core as millwork substrate

A

Like particleboard, hardboard has a smooth surface but may have bonding problems. Veneer core is subject to warping and not recommended for interior applications. Neither are as used as often as particleboard or MDF.

70
Q

When installing a counter on base cabinets what would the installer use to precisely fit the countertop to the wall?

A

Scribe Piece

71
Q

Architectural woodwork vs Finish carpentry?

A

Architectural woodwork makes it possible to produce superior wood items because most of the work is done under carefully controlled factory conditions with machinery and finishing techniques that cannot be duplicated on a job site.

In contrast to architectural woodwork, finish carpentry is woodwork completed on the job site.

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