OMM - 02. Time Management Flashcards
Observations show that there is no direct relationship between hard work and _____.
Positive Accomplishments
Examples of self-generated, internal, time wasters:
- Procrastination
- Lack of Priorities
- Lack of Delegation
- Socializing
- Premature Fatigue
- Open-Door Policies
- Poor Organization
- Lack of Self-Discipline
The harder and longer we work, the _____ effective we become.
Less
Examples of self-generated, internal, time wasters:
- Procrastination
- Lack of Priorities
- Lack of Delegation
- Socializing
- Premature Fatigue
- Open-Door Policies
- Poor Organization
- Lack of Self-Discipline
Planning and Organizing Steps
- Establishing Objectives and Goals
- Assigning Priorities to our Goals
- Establishing Activities to Complete our Objectives
- Applying Pareto’s Principle
- Scheduling Activities
- Accomplishing Activities
Alan Lakein believes the first step in _____ is to figure what we want out of our present job, our career, our families, our relationships with others - our life in general.
Planning and Organizing our Life
Alan Lakein suggests making three lists of goals:
- Lifetime
- Next three years
- Next six months
We should then take our lists and assign _____ to each item. (A-1, A-2, etc)
Priority
We should revise our A goals _____.
Often
Lifetime goals should be reevaluated _____.
Annually
After prioritizing our A goals, we should determine _____.
All the activities necessary to accomplish them.
Knowing Pareto’s Principle, we need to review our list of activities and determine which are the _____ that will provide us the _____ value towards accomplishing our most desired goals.
Vital Few, Maximum
Principle which states that 80% of the results is brought by 20% of the activities.
Pareto’s Principle
Using Pareto’s Principle, out of a list of ten items, doing _____ will yield nearly 80% of the value.
Two
Knowing Pareto’s Principle, we need to review our list of activities and determine which are the _____ that will provide us the _____ value towards accomplishing our most desired goals.
Vital Few, Maximum
No matter how busy we are, we must always take time to _____.
Plan
These are tasks which need to be achieved by are not directly associated with our life’s goals and A activities.
B and C category goals
Most of our day is taken up by what is termed _____ or time not under our control, i.e., job imposed or fixed time.
Response Time
The lowest value of item. Typically are items that can be deferred for the present time.
C Items
True or False: Items an move across categories (i.e. C -> B -> A).
True
Most of our day is taken up by what is termed _____ or time not under our control, i.e., job imposed or fixed time.
Response Time
This time is time which we can control ourselves, and as middle managers that might be only one-third to one-fourth of our duty day.
Discretionary Time
We should never schedule more than _____ minutes of our Discretionary Time for even the most difficult task.
90
With clearly defined goals, your workers will:
- Be able to track their progress
- Have a voice in determining what needs to be accomplished
- Learn how to establish and meet their goals
An important consideration in doing activities is to establish _____.
Deadlines
A broad statement describing a desired future condition or achievement without being specific about how much and when.
Goal
Three Requirements of a Good Goal Statement
- Is general in nature
- Identifies a desired future condition
- Has an intended result or outcome
