PM Processes and Role of the Project Manager Flashcards
Which statement is FALSE regarding the initiating process group?
A. Cost and staffing start low, increase toward the end, and drop rapidly near closing.
B. Project risk is highest at the beginning of the project and reduces as the project
approaches its end.
C. Stakeholder influence is highest at the start and diminishes as the project proceeds.
D. The project manager and team are always identified as part of the initiating process
group.
- D: The project manager is assigned during project initiating, but some of the team members will be acquired during executing process group.
All of the following will occur during project initiating EXCEPT:
A. Creation of a project scope statement.
B. Identification of internal and external stakeholders.
C. Development and review of the business case and a feasibility study.
D. Assignment of the project manager to lead a project.
- A: The project scope statement is an output of the Define Scope process and is part of the planning process group.
- Which of the following will occur only during the planning process group?
A. Identify stakeholders
B. Develop schedule
C. Acquire project team
D. Validate scope
- B: Only Develop Schedule will occur during the planning process group. Identify Stakeholders occurs during initiating, Acquire Project Team occurs during executing, and Validate Scope occurs during monitoring & controlling.
- Which of the following process groups consists of the processes to complete the
work defined in the project management plan and ultimately satisfies the project
specifications and objectives?
A. Planning process group
B. Executing process group
C. Initiating process group
D. Closing process group
- B: The executing process group is intended to ensure that the work defined in the project plan is performed.
- A knowledge area represents a complete set of activities, concepts, and terms that make up an area of specialization, project management field, or professional field. Each project management knowledge area is subdivided into which of the following?
A. Best practices
B. Policies
C. Processes
D. Guidelines
- C: Each project management knowledge area is subdivided into specific processes, each of which is characterized by its inputs, tools & techniques, and outputs.
- All of the following should be done during the closing process group EXCEPT:
A. Formal sign-off and formal acceptance are received from the customers.
B. Customer acceptance criteria are determined.
C. Final versions of the lessons learned are compiled and made available for future
projects.
D. Completed project deliverables are handed off to operations and maintenance.
- B: Customer acceptance criteria are determined during the initiating process group.
- In which process group does the team track, measure, inspect, monitor, verify, review, compare, and regulate the progress and performance of the project; ensure that the
plan is working; identify any areas in which changes to the plan are required; and initiate
the corresponding changes?
A. Monitoring & Controlling
B. Closing
C. Initiating
D. Executing
- A: During the monitoring & controlling process group, project performance is measured and analyzed, and needed changes are identified and approved.
- You are overseeing a project for your organization to implement a web-based
application for accessing pay and tax information online. Currently, you are in the
process of implementing approved changes, corrective actions, preventive actions, and defect repairs in the project. You are in which of the following process groups?
A. Executing
B. Monitoring & Controlling
C. Planning
D. Closing
- A: Usually a project will enter the executing process group when the planning is completed or the project management plan has been updated due to change requests, including defect repairs and corrective and preventive actions. The executing process group involves coordinating people and resources as well as integrating and performing the activities of the project in accordance with the project management plan. These approved change requests for corrective actions, preventive actions, and defect repairs
are implemented in the executing process group.
- Which one of the following statements is FALSE about the executing process group?
A. This process group usually takes the most time and resources.
B. The processes in this process group measure and analyze the progress and
performance of the project, ensure that the plan is working, identify any areas in
which changes to the plan are required, and initiate the corresponding changes.
C. Corrective actions, preventive actions, and defect repairs are implemented in this
process group.
D. This process group consists of processes to complete the work defined in the project
management plan and ultimately satisfies the project specifications and objectives.
- B: The processes in the monitoring & controlling process group track, measure, inspect, monitor, verify, review, compare, and regulate the progress and performance of the project; ensure that the plan is working; identify any areas in which changes to the plan are required; and initiate the corresponding changes.
- The sponsor has just signed the project charter and assigned you as a project manager to oversee a project to implement a simulator for a local golf club. What should you do FIRST as the project manager?
A. Focus on identifying and classifying the stakeholders in the project.
B. Start working on the project management plan.
C. Develop the project schedule.
D. Create the WBS.
- A: The project charter is created and the project manager is assigned during the initiating process group. Stakeholder identification is also started during initiating and carried on throughout the project life cycle. It is essential to classify stakeholders according to their level of interest, influence, importance, and expectation at the early stage of the project as much as possible. Prior to jumping on planning, creating the WBS, and developing the project schedule, the project manager should focus on identifying and classifying the internal and external stakeholders in the project.
- You have been assigned to manage a project to design a new type of vinyl-based
resilient floor material. You came up with a few orders of magnitude estimates, highlevel
risks, constraints, and assumptions for the project. What project management
process group are you in?
A. Monitoring & Controlling
B. Closing
C. Initiating
D. Planning
- C: High-level risks, constraints, and assumptions are identified in the project charter,
which is created during project initiating. Usually, orders of magnitude estimates are
done during the initiating process group when not much information is available about
the project.
- Which one of the following process groups consists of iterative and ongoing processes to establish the total scope of effort, to define the objectives, and to identify the course of action required to attain those objectives?
A. Planning
B. Executing
C. Initiating
D. Monitoring & Controlling
A: The planning process group consists of iterative and ongoing processes to establish the total scope of effort to define the objectives and to identify the course of action required to attain those objectives.
- You are overseeing a construction project to construct a new fitness center at a local university. Currently, the team is working on collecting requirements and establishing estimates for the project. Which process group are you in?
A. Initiating
B. Executing
C. Monitoring & Controlling
D. Planning
- D: Requirements are collected from the customers and other stakeholders, and estimates on time, cost, resources, and other things are made during the planning process group.
- Which one of the following is not an outcome when a project is initiated properly in the initiating process group?
A. Authorizing the project manager to manage the project
B. Defining the scope of the project
C. Identifying the key stakeholders
D. Understanding the goal, objective, and business need of the project
- B: Detailed project scope will be defined during the planning process group. The success of subsequent processes and activities greatly depends on the way a project is initiated. If a project is initiated properly, it would have a clear business need and feasibility, a clear goal, objective reasons for selecting this project over other possibilities, a clear direction for the scope, a project manager assigned, and a list of stakeholders for the project. On the other hand, if a project is not initiated properly, it could result in limited or a total lack of authority for the project manager as well as ambiguous goals or uncertainties as to why the project was initiated.
- Which one of the following is NOT a planning process?
A. Create WBS
B. Perform Qualitative Risk Analysis
C. Estimate Costs
D. Develop Project Team
- D: Develop project team is a process in the executing process group. All three remaining processes belong to the planning process group.
