PMP Processes (42) Inputs, Tools, and Outputs

Question 1

Develop Charter [Process] What are the inputs, tools and outputs

Answer 1

INPUTS:
Contract, SOW

TOOL:
Expert Judgement

OUTPUTS:
Charter

Question 2

Develop PM Plan [Process] What are the inputs, tools and outputs

Answer 2

INPUTS:
Charter, Outputs from other planning processes

TOOL:
Expert Judgement

OUTPUTS:
PM Plan

Question 3

Direct & Manage Project Work [Process] What are the inputs, tools and outputs

Answer 3

INPUTs:
PM Plan, Approved changes

TOOLs:
Expert judgement PMIS

OUTPUTs:
Deliverables, Work Performance Information, CRs, Updates

Question 4

Monitor & Control Project Work [Process] What are the inputs, tools and outputs

Answer 4

INPUTS:
PM Plan, Performance Reports

TOOLs:
Expert Judgement

OUTPUTs:
CRs Updates

Question 5

Integrated Change Control [Process] What are the inputs, tools and outputs

Answer 5

INPUTs:
PM Plan, Change Request

TOOLs:
Expert Judgement, Change Control Meetings

OUTPUTs:
Change Request, Status Updates, (Approved changes + Rejected changes)

Question 6

Close Project or Phase [Process] What are the inputs, tools and outputs

Answer 6

INPUTs:
PM Plan, Accepted Deliverables

TOOLs:
Expert Judgement

OUTPUTs:
Final product, Service or Result Transition

Question 7

Collect Requirements [Process] What are the inputs, tools and outputs

Answer 7

INPUTs:
Charter, Stakeholder Register

TOOLs:
Facilitated Workshops: QFD - VOC, JAD
Group Creativity Techniques: Brainstorming, Nominal group technique, Affinity diagrams, Mind maps. Group decision making techniques

OUTPUTs:
Requirements document, Requirements traceability matrix

Question 8

Define Scope [Process] What are the inputs, tools and outputs

Answer 8

INPUTS:Charter, Requirements Documentation

TOOLs: Product analysis, Alternatives Identification, Facilitated workshop

OUTPUTs: Scope statement

Question 9

Creat WBS [Process] What are the inputs, tools and outputs

Answer 9

INPUTs:
Scope statement

TOOLs:
Decomposition

OUTPUTs:
Scope Baseline

Question 10

Verify Scope [Process] What are the inputs, tools and outputs

Answer 10

INPUTS;
Validate deliverables (from Quality Control) PM Plan (w/ Scope baseline)

TOOLs:
Inspection

OUTPUTs:
Accepted deliverables, CRs

Question 11

Control Scope [Process] What are the inputs, tools and outputs

Answer 11

INPUTS:
PM Plan, WPI

TOOLs:
Variance analysis

OUTPUTs:
CRs, Updates

Question 12

Define Activities [Process] What are the inputs, tools and outputs

Answer 12

INPUTS:
Scope Baseline

TOOLs:
Decomposition Rolling wave planning

OUTPUTs:
Activity list, Activity attributes, milestone list

Question 13

Sequence Activites [Process] What are the inputs, tools and outputs

Answer 13

INPUTS:
Activity list, Activity attributes, scope statement

TOOLs:
PDM, Dependency determination, applying leads & lags

OUTPUTs:
Network diagrams (AON & AOA)

Question 14

Estimate Activity Resources [Process] What are the inputs, tools and outputs

Answer 14

INPUTS:
Activity list, Activity attributes, Resource calendars

TOOLs:
Bottom-estimating alternatives analysis, Published estimating data PM software

OUTPUTs:
Activity resource requirements, Resource Breakdown Structure (RBS)

Question 15

Estimate Activity Duration [Process] What are the inputs, tools and outputs

Answer 15

INPUTS:
Activity list, Activity attributes, Resource requirements, scope statement

TOOLs:
Analogous estimating, parametric estimating, three point estimating (PERT) reserve analysis

OUTPUTs:
Activity duration estimates

Question 16

Develop Schedule [Process] What are the inputs, tools and outputs

Answer 16

INPUTS:
(Outputs of previous four steps + Scope statement + EEFs & OPAs) Act., List, Act Attrib, N/W diagrams, Resource requirements, Duration estimates.

TOOLS:
CPM, CCM, What-if analysis (Monte Carlo), Resource leveling, Compression: Crashing & Fast tracking, Adjust leads & lags

OUTPUTs:
Schedule baseline, Schedule

Question 17

Control Schedule [Process] What are the inputs, tools and outputs

Answer 17

INPUTS:
PM Plan (Schedule baseline), Work Performance Information

TOOLS:
Variance analysis Performance reviews tools from develop sched: Compression, Resource leveling

OUTPUTS:
CRs, Updates

Question 18

Estimate Cost [Process] What are the inputs, tools and outputs

Answer 18

INPUTS:
Schedule human resource plan, Risk Register, Scope baseline

TOOLS:
All the estimating tools: (analogous, parametric, bottom-up, three point, reserve analysis) vendor-bid analysis

OUTPUTS:
Activity cost estimates, Basis of estimates

Question 19

Determine Budget [Process] What are the inputs, tools and outputs

Answer 19

INPUTS:
Act Cost estimates, Schedule, Scope Baseline

TOOLs:
Cost aggregation, Reserve analysis, Funding limit reconciliation

OUTPUTs:
Cost baseline, Funding Requirements

Question 20

Control Costs [Process] What are the inputs, tools and outputs

Answer 20

INPUTS:
PM Plan (Cost baseline), Work Performance Information (WPI)

TOOLs:
EVM, Forecasting, Performance reviews, Variance analysis

OUTPUTS:
Forecasts, CRs, Updates

Question 21

Plan Quality [Process] What are the inputs, tools and outputs

Answer 21

INPUTS:
Scope baseline, stakeholder register, Cost & Sched. Baselines, Risk register, OPAs

TOOLs:
Cost benefit analysis, Benchmarking, DOE (Design of Experiments), COQ (Cost of Quality)

OUTPUTS:
Quality Management Plan, Quality metrics process, Improvement plan

Question 22

Perform Quality Assurance [Process] What are the inputs, tools and outputs

Answer 22

INPUTS:
PM Plan (Quality Management Plan), Quality metrics, WPI, Quality Control measurements

TOOLs:
Quality Audits, Process analysis, (Also, any tool from Plan Quality or Quality Control)

OUTPUTs:
CRs, Updates

Question 23

Perform Quality Control [Process] What are the inputs, tools and outputs

Answer 23

INPUTS:
PM Plan (Quality Mgmt Plan), Quality metrics, Deliverables, Approved changes reqs.

TOOLs:
Control Charts, Cause-effect diagrams (aka Ishikawa diagrams, Fishbone diagrams), Scatter diagrams, Pareto charts, Histograms, Run charts, flow charts, Scatter diagrams.

OUTPUTS:
Validated deliv. CRs, Updates.

Question 24

Develop Human Resource Plan [Process] What are the inputs, tools and outputs

Answer 24

INPUTS:
Activity Resource Requirements EEFs (Org. Resource pool)

TOOLS:
Organizational charts, Networking Organizational theory

OUTPUTS:
HR plan (w/ org charts) Staffing Mgmt plan

Question 25

Acquire Project Team [Process] What are the inputs, tools and outputs

Answer 25

``` INPUTS: PM Plan (Staffing Mgmt Plan) ``` TOOLS: Pre-assignment, Negotiation, Acquisition, Virtual teams OUTPUTs: Staff assignments, Resource calendars

Question 26

Develop Project Team [Process] What are the inputs, tools and outputs

Answer 26

INPUTS: Staff assignments, PM Plan, Resource calendars TOOLS: Training, Team-building, Co-location, ground rules, rewards & recognition OUTPUTs: Team performance, Assessment

Question 27

Manage Project team [Process] What are the inputs, tools and outputs

Answer 27

INPUTS: Staff assignments, Team Perf. Assessment, Performance Rpts. TOOLS: Performance appraisals, Conflict mgmt, issue log. OUTPUTs: CRs, Updates

Question 28

Identify Stakeholders [Process] What are the inputs, tools and outputs

Answer 28

INPUTS: Charter, Procurement docs TOOLS: Stakeholder analysis OUTPUTS: Stakeholder register, Stakeholder Mgmt, Strategy

Question 29

Plan Communication [Process] What are the inputs, tools and outputs

Answer 29

INPUTS: Stakeholder register, Stakeholder Mgmt, Strategy TOOLS: Communications rqmts analysis, Communications technologies, Communiction methods, communication models. OUTPUTS: Communications Mgmt Plan

Question 30

Distribute Information [Process] What are the inputs, tools and outputs

Answer 30

``` INPUTS: PM Plan (Comm. Mgmt Plan) OPAs, Performance reports ``` TOOLS: Communication methods, info distribution methods OUTPUTS: OPAs (updates)

Question 31

Manage Stakeholder Expectations [Process] What are the inputs, tools and outputs

Answer 31

``` INPUTS: PM Plan (Comm Mgmt Plan), Stakeholder Mgmt Strat., Stakeholder register issue log ``` TOOLs: Communications methods, Interpersonal skills, Management skills OUTPUTs: CRs, Updates

Question 32

Report Performance [Process] What are the inputs, tools and outputs

Answer 32

``` INPUTS: PM Plan (Comm Mgmt plan), WPI, Work Perf Measurements, Forecasts ``` TOOLs: Variance analysis, Forcasting, Reporting Systems, Communications method OUTPUTs: Performance Reports, CRs, Updates

Question 33

Plan Risk Management [Process] What are the inputs, tools and outputs

Answer 33

INPUTS: Scope statement, Cost management plan, Schedule management plan, Communications plan EEFs TOOLs: Planning meetings and analysis OUTPUTs: RISK Management plan

Question 34

Identify Risks [Process] What are the inputs, tools and outputs

Answer 34

INPUTS: Risk Management Plan, Act. Cost estimates, Act. Duration estimates, Stakeholder register, Scope baseline, Cost Management plan, Quality Mgmt plan, Project documents. TOOLS: Documentation reviews, Information gathering i.e. brainstorming, delphi techniques and root cause analysis. SWOT analysis, Assumptions analysis, Checklist analysis, Diagramming techniques OUTPUTS: Risk Register

Question 35

Perform Qualitative Risk Analysis [Process] What are the inputs, tools and outputs

Answer 35

INPUTS: Risk Mgmt plan, Risk register TOOLs: Probability and impact assessment, Probability and impact matrix, Data quality assessment, Risk urgency assessment, Risk categorization. OUTPUTs: Risk register updates

Question 36

Perform Quantitative Risk Analysis [Process] What are the inputs, tools and outputs

Answer 36

INPUTS: Risk Mgmt Plan, Risk Register TOOLs: Data gathering & representation techniques, Quantitative risk analysis and modeling: EMV, Modeling and simulation, Sensitivity analysis, Decision trees. OUTPUTS: Risk register updates

Question 37

Plan Risk Responses [Process] What are the inputs, tools and outputs

Answer 37

INPUTS: Risk Mgmt Plan, Risk Register TOOLS: Strategies for negative risks: Avoid, mitigate, transfer, accept. Strategies for positive risks: Exploit, enhance, share, accept. Contingent response strategy OUTPUTS: Risk register updates PM Plan updates

Question 38

Monitor & Control Risks [Process] What are the inputs, tools and outputs

Answer 38

INPUTS: PM Plan, Risk register TOOLS: Risk reassessment, Risk audits, Variance analysis, Reserve analysis OUTPUTs: Risk register updates, Change Request, Updates