Flashcards in PNP Policies In Media Relations Deck (45)
(TDIDM Memorandum dated 02/18/2014)
Reiteration of Policies Relative to Criminal Investigation and Media Relations
•only police stations and operating units with inherent investigative mandates and functions are authorized to entertain and investigate cases
A. Prohibition of Staff Offices to Investigate and Maintain Police Blotters
•To ensure the balance between the right of an accused to presumption of innocence, human dignity, due process and equal protection of laws versus the right of the state to public order and safety and the right to information
B. Policy Prescribing the Presentation or Non-Presentation of Suspects to the Media
•As a general rule there is no prohibition on the accessibility of the public or media to the information contained in the Police Blotter
•Except for cases involving victims of sex crimes and CICLs (see procedure in availing of information)
•if the person that causes the entry requests confidentiality for person reasons; and
•If the entry is for "record purpose only"
C. Access to information in the Police Blotter
• No undue disclosure of such investigation, competence, techniques, requirement or procedure;
• No opinionated statements during media interviews for heads of units/spokespersons;
• Investigators on case shall not accommodate media interviews to avoid being biased; and
• Request for interviews must be referred to their respective Chiefs of offices/unit.
D. Criminal investigation is a Classified Police Procedure
(TACDA Memorandum dated 01/03/2014)
Reiteration on Policies/Guidelines on Giving Statements Comments and Opinion to the Media
•Affects the positive accomplishments of the PNP; and
•Hampers the PNP's vision to become a highly capable, effective and credible national institution
Rationale: Non-compliance to existing PNP Policies on Media Relations resulted to the ff:
Reiteration: Review, Adhere and Strictly Observe PNP Policies and Guidelines to Promote Consistency and Credibility in _____
A. Be courteous at all times especially in the presence of the public;
B. State remarks or opinions that will lessen the controversy;
C. Avoid speculations; and
D. Use words and languages that are appropriate so as not to offend the public.
For questions on ongoing investigations ____________ may answer media inquiries provided such act will not jeopardize any police operations or prejudice the outcome of any investigation.
the Unit Commander concerned or his designated Spokesperson
Do not speculate on matters that are still subject of on-going investigations. ___________ shall not answer any press inquiries without expressed consent of their unit commanders.
Investigators on case
Unit Commanders are directed to initiate the issuance of press release immediately after the discovery and completion of the __________ of an incident after due compliance on policy pertaining to reporting of significant events.
five (5) Cardinal information
1. “Single Voice Reporting”;
2. “Tell only we are investigating”;
3. “We are in the process of evaluation / validation”
4. Station Commanders should not give details unless investigation is done;
5. “Investigator’s role is to gather evidence”;
6. “Media members should not be allowed to interfere with on-going investigation”;
7. Investigators should review the Investigation Manual;
8. “No immediate conclusion”;
9. For cases being investigated by STG, only the designated TF Spokesperson or Commander may provide information;
10. Immediate reporting of incidents on explosion /bombing and those involving foreign nationals.
Additional Guidance from the Chief, PNP:
PNP Policies in Media Relations
Reiteration of Policies Relative to Criminal Investigation and Media Relations(TDIDM Memorandum dated 02/18/2014)
Policy on the Decentralization of PIO Function
1. Respective commanders or their spokespersons shall release information to the local media within their AORs ____*hours after a major incident.
2. ______** shall be released/answered by local unit commanders or spokesperson
3. ______*** shall be the responsibility of the PNP Chief, PIO/Chief, PNP Spokesperson
Policy on Non-Presentation of Suspects in a "Firing Line" to the Media
(Chief, PNP Memorandum dated October 7, 2008)
Access to Police Blotter
1. Memo from C, PNP re Decentralization of PIO Functions on access to PNP documents by the media and the public
A. ...information are accessible but with caution to the public and the media as maybe indicated in the police blotter (entry may be treated as confidential and "for record purpose" only as requested)...
B. ... RA No. 9344 (Juvenile Justice and Welfare Act of 2004) and RA No. 8505 (Rape Victim Assistance Protection Act of 1998) protect the identity of the victim and suspect.
Access to Police Blotter
Safety of media members is of primordial concern no embedded media shall be allowed in a very risky situation.
Policy on embedded media
The rule means that when a legal matter or controversy has come under the jurisdiction of a court, nobody, including the press and other media should interfere by publication or public clamor with the court's proper handling of the proceeding.
Sub judice Rule
•PNP Officers shall be in proper uniform during Media Interview
Policy/LOI Tamang Bihis
Compliance to the Promotion of Respect for Human Rights
1. PNP members shall at all time uphold the rights of the acccused, thus maltreatment of suspects under police custody by complainants and their families ___*
2. Prevent manhandling of suspects or any other form of ___**.
*must be prevented.
1.Most Investigative information when disseminated to the public thru the media may jeopardize on-going police operations or prejudice the outcome of any investigation.
2._______ must be treated as a Classified Police Procedure.
Non-Disclosure of Investigative Information
Guidelines on Media Management During Crisis Situation
Isolation is Critical in Handling Media
Media Center (PIO)
Reminder for Media Management During Crisis Situation
1. Release of information shall be performed by the ____*;
2. Designate a Press area or Media Center;
3. Requests for information shall be coursed through and to be provided by the _____**;
4.If possible, hold a Press Conference or media briefing within _____***hours from the time of incident and as frequent as possible.
*ground commander or by the designated spokesperson
•Maintain Control – Release what you want and when you want.
•Emphasize your concern for the welfare of all involved. Be sincere.
•Set up a safe area for the media.
•Set the rules of the coverage.
•Constantly update the media.
•Eliminate obstacles wherever possible.
●Have needed records available for your reference if possible.
●Don’t play favorites.
●Always accentuate the positive. Never fail to acknowledge the cooperation of the media.
●As much as possible never officially judge the mental condition of the suspects in front of the media.
●Make tactical moves confidential.
Procedures for the Designated Spokesperson During Crisis Situation
1.THE PNP RECOGNIZES ALL AUTHORIZED / ACCREDITED MEDIA REPRESENTATIVES .
2.PUBLIC INFORMATION SHALL BE RELEASED TO THE MEDIA AS PROMPTLY AS CIRCUMSTANCES ALLOW, OBJECTIVELY & IMPARTIALLY.
3.AUTHORIZED OFFICERS AT THE CRIME OR SCENE OF INCIDENT MAY PROVIDE FACTUAL INFORMATION TO THE MEDIA.
4.WHEN IT IS AN INTER-AGENCY OPERATION, THE DEPARTMENT/AGENCY WITH PRIMARY JURISDICTION WILL DESIGNATE THE SPOKESPERSON.
5.WRITTEN PRESS STATEMENT SHALL BE APPROVED BY THE UNIT HEAD .
GENERIC RULES ON MEDIA RELATIONS
It is the responsibility of the PNP to safeguard the lives not only of the victim and suspects but likewise members of the media.
____** shall not be allowed access to any area or scene of an incident or crime where there is possibility that evidence maybe damaged, altered, destroyed or otherwise prejudiced by its existence being published of portrayed.
Be reminded always that the duty of the media is to inform the public and the duty of the PNP is to ensure the safety of the media and the public.
*No access of Media to Crisis/Conflict Area
Tactical movements can be easily monitored/preempted and in the process pose high risks to our troops and the situation
No Live Coverage of Actual Conflict Situations
Media Relations during Crisis Situation
•The public is represented by the ____*, and this medium has a recognized right to information that may vitally concern the community, employees, their friends, families and the victims.
•In times of crisis the ___** plays a very important role in dealing with the media and must observe certain procedures.