What sets forth the Federal requirements for disposition procedures?
41 CFR 102-35.30
What are the four general requirements that must be followed, regardless of disposal process?
A. CG must maintain property during the disposal process, in a safe, secure and cost-effective manner until final disposition.
B. CG must implement policies and procedures to remove sensitive or classified information from property prior to disposal.
C. Agency-affixed Marlins should be removed prior to personal property permanently leaving CG Control
D. CG personal property may be used for official use only.
What are the three administrative processes used to dispose of property?
A. Report of Survey process
B. Excess Property process
C. Abandonment and Destruction process
What are the four possible results of a proper execution of an administrative disposition process?
C. Public Sale
When should the report of survey process be used?
When property has been identified as either lost, stolen, damaged (beyond normal wear and tear) or destroyed or any other condition adversely affecting personal property.
When is a CG official message required for lost, stolen, damaged and destroyed property with a permanently assigned serial number?
When it has an acquisition cost of $500 or more.
** A report of recovery message is required when the reported loss has been recovered.
What are the three requirements (where only one needs to be met) for utilizing the Report of Survey process for disposition?
B. Damaged (beyond normal wear and tear)
Units are required to report lost property within ______ following the discovery of the loss, theft or destruction.
Does the Personal Property Management Manual require a ROS for Ammunition?
No. Ammunition shall be reported and accounted for per the Ordinance Manual, COMDINST M80000.2 (series).
To what office and when are units required to submit copies of the ROS?
Required to submit a copy of the Preliminary and Final ROS to Commandant CG-844 to the Property in-box email address.
In regards to an ROS, what is the PC responsible for?
Initiating the ROS Form CG-5269 within 3 days of reported loss.
ROS: what is the Survey Officer responsible for?
Must assign personnel to serve as Board of Survey members within 7 days of the reported loss.
Must ensure the ROS process is completed within 60 days of the reported loss, theft, damage or destruction.
Who may serve as the Survey Officer?
The APO or anybody that is an E7 and above.
T or F: the Survey Officer does not need to be designated in writing?
How long do BOS members have to report their findings to the Survey Officer?
ROS Process: what is the CO/OIC/Unit-level supervisor responsible for and how long do they have to do it?
Reviews and approved the Board of Survey and takes action to reduce the loss/damage of property in the future within 5 days of receipt of the ROS Form CG-5269
ROS process: how long do the regional manager/program approval/final approving authority have to approve/disapprove the form?
Within 15 days of receipt of the CG-5269
What blocks does the PC complete on the CG-5269?
Blocks 1-7 and signs block 8
Must be done within 3 days of reported loss.
CG-5269, block 6 (a-f and h): instead of entering information on the form, what should the PC do?
Attach a printout from Oracle FAM which includes all the information listed on the form.
How many people are needed on a Board of Survey?
A minimum of 3-5 members
Who can se be as a senior board member on the Board of Survey?
- Commissioned Officer or Chief Warrant Officer
- Petty Officers E-6 and above
- Civilian employees in grades GS7 or WG8 and above.
What is the maximum about of days allowed to complete the ROS process?
Who is always the final approving authority for ROS on boats, trailers, vehicles, cap electronics, aircraft, vessels, all cap property, weapons, canines, night vision goggles and supply find over $5,000?
Which block on the CG-5269 does the final approving authority sign?
Who is the final approving authority for ROS CG-5269 below $5,000?
CO, OIC, unit level supervisor, Staff Element Office Chiefs
Who is the final approving authority for ROS CG-5269 between $5,000 - $25,000?
COs at the following units:
Base, DOG, ATC Mobile, Tracen’s, Academy and C3CEN
Who is the final approving authority for ROS CG-5269 $25,000 to $50,000?
COs at SILC,SFLC, C4IT-SC and ALC
What is the excess personal property process used for?
Used to dispose of property that is considered excess to the needs of the CG.
What form is used for the excess personal property process?
CG-4501 Report is Excess Personal Property
What is the disposal code for property which is new or unused and can be used immediately without modification or repairs?
Disposal code 1
What is the disposal code for property which shows some wear, but can be used without significant repair?
Disposal code 4
What is the disposal code for property which is unusable in its current condition, but can be economically repaired?
Disposal code 7
What is the disposal code for property which has value in excess of its basic material content, but repaid or rehab is impractical or uneconomical?
Disposal code X
What is the disposal code for property that has no value except for its basic material content (other than aircraft)?
Disposal code S
If an asset is in Disposal/condition code ____ or higher, it is not a candidate for abandonment/destruction.
Who has final approving authority on a CG-4501 Report if Excess Personal Property if acquisition cost is less than $5,000?
Unit CO, OIC, unit-level supervisor and Staff Element Office Chiefs
Who has final approving authority on a CG-4501 Report if Excess Personal Property if acquisition cost is between $5,000 and $25,000?
COs at Base, DOG, ATC Mobile, Tracens, Academy, C3CEN
Who has final approving authority on a CG-4501 Report if Excess Personal Property if acquisition cost is $25,000 to $50,000?
COs at SFLC, SILC, C4IT-SC, CG-6 and ALC
The CG-4501 Report of Excess Personal Property must be completed within ______ days?
Once the Report of Excess Personal Property CG-4501 is approved, how long must the assets be advertised on GSAxcess?
Once an asset is advertised on GSAxess, how long does a unit have to complete a DD 1348-1 to transfer the item to DLA Disposition Services?
What is the form number for the Abandonment/Destruction Personal Property Form?
The Abandonment/Destruction process shall be used for disposing of property that has been identified as disposal condition code ______.
How many witnesses are required for the abandonment/Destruction process?
Within what time frame does the CG-5598 Report of Abandonment/Destruction Personal Property need to be completed?
Within 30 days
Within what time frame should a Witness to Report of Abandonment/Destruction Personal Property, Form CG-5598A be completed?
Within 30 days
When is demilitarization not required?
When the property is being transferred to OGAs for utilization purposes.
What is demilitarization?
The act of destroying the military offensive advantages inherent in certain types of equipment or material.
What is cannibalization?
The removal of serviceable components from otherwise unserviceable Personal Property.
Direct transfers: the unit may transfer excess personal property that has not been reported to GSA, provided what?
Provided the total acquisition cost of the excess property does not exceed $10,000 per line item.
What forms must be used for:
- Internal transfer
- External Transfer
- internal: DD-1149 Requisition and Invoice/Shipping Document
- External: SF-122 Transfer Order Excess Personal Property
Personal property can be sold, provided what?
The sale is publicly advertised and the personal property is sold with full and open competition.
What form is used in the public sale of personal property?
SF-114 Sale of Government Property
With public sale, the CG must ensure the sale of property complies with the provision of ______ and any other applicable laws.
Title 40 of the US Code
What gives the CG the authority to donate personal property?
Title 14 USC 641(a)
Before a unit can donate personal property, what must be done first?
The asset must be screened for 21 days with GSA.
What form must be completed upon the donation of property?
SF-123 Transfer Order of Surplus Personal Property
What three forms are all required when property is being disposed of via Abandonment/Destruction?
- Report of Excess Personal Property CG-4501
- Report of Abandonment/Destruction CG-5598
- Witness to Abandonment/Destruction CG-5598A
Who must initiate the actions to remove an aircraft from CG records?
CG-711 or CG-411
Actions to remove electronics from CG records must be initiated by ________?
Actions to remove software from CG records must be initiated by ________?
What are units required to complete for each vehicle reported to GSA for disposal?
SF-97 United States Government Certification of Release of Motor Vehicle
What office must approve all requests for heritage assets to be transferred, donated or sold?
Who should CG units report forfeited firearms to and how long do they have to do it?
The CG Firearms Registry and the SARF within 30 working days.
Voluntarily abandoned privately owned property that is not retained for USCG use and has been determined it can be destroyed: what is the dollar threshold where it can be abandoned/destroyed without public notice?
$500 for estimated acquisition cost or if estimated resale value is less than $500.
How long must a CG unit hold unclaimed personal property?
What must the unit also do if they have unclaimed personal property?
Minimum of 30 calendar days from the date it was found.
Unit must initiate diligent efforts to find the owner or heirs within 7 calendar days of finding the asset.
How long should units maintain records of unclaimed personal property is it is repaired for official use?
3 years after title vests in the Government
T or F: unclaimed property is not eligible for donation because reimbursement at fair market value is required.
If there is a loss or theft of government property with an acquisition cost of $500 or more, who is this lost reported to via CGMS?
How long does the unit have to make the report?
The cognizant SECMGR with information copy tonDCMS-34
If there is a loss or theft of government property with an acquisition cost of $2,000 or more, who is this lost reported to via CGMS?
How long does the unit have to make the report?
Information copy DCMS-34
Cognizant CGIS Office
Information copy to Commandant (G-O-CGIS)
What office is the final review authority for all security related administrative investigations?
The Director of Coast Guard Security DCMS-34
What is the exception for reporting the loss or theft of AA&E?
Small arms and ammunition incapable of lethal use, ie demilitarized or replica drill weapons or practice or dummy ammunition shall be reported in accordance with the Physical Security and Force Protection Manual CIM 5330.1C
What dollar value shall be entered into Oracle FAM when recording personal property acquired through an operating lease, and personal property on loan from another entity?
At a minimum, how often should the APO review the unit’s property reports?