Practice

Question 1

What is a Project?

Answer 1

Temporary endeavor with a
beginning and end. It creates
a unique product, service or
result

Question 2

Reasons for project initiation

Answer 2

Market Demand, Social
Need, Legal Requirement,
Customer Request,
Technological Advance etc

Question 3

Example of a project

Answer 3

Development a software
application that will receive,
record and prioritize the
incidents received by
customers.

Question 4

Operational Work

Answer 4

Most of the work being done
in organizations which is
ongoing and repetitive.

Question 5

Example of an operational

work

Answer 5

Handling customer incidents
through a software
application which are
received daily.

Question 6

What is Project

Management?

Answer 6

Application of knowledge,
skills, tools and techniques to
project activities to meet the
project requirements.

Question 7

What are the process groups

of project management?

Answer 7

Initiating, Planning,
Executing, Monitoring &
Controlling ,Closing

Question 8

Program is …

Answer 8

Group of projects which are

related with each other.

Question 9

Example of a program

Answer 9

Development of the
entertainment system of a
car with following projects:
Connection Manager, Display
Screen … etc.

Question 10

Portfolio is …

Answer 10

Group of programs which
might not be related
however serve for the same
business goal

Question 11

Example of a portfolio

Answer 11

A car manufacturer aims to
produce three new car
models in next three years
to be the most convenient
car manufacturer for women

Question 12

Project Management Office

PMO

Answer 12

Department centralizes the
management of projects in
an organization

Question 13

What are the three different
types of PMO structures in
organizations?

Answer 13

Supportive, Controlling and

Directive

Question 14

Project manager can report

to…

Answer 14

Functional Manager,
Program Manager or
Portfolio Manager

Question 15

The most important
interpersonal skill for a
project manager is …

Answer 15

Communication

Question 16

What are the three different
types of PMO structures in
organizations?

Answer 16

Supportive, Controlling and

Directive

Question 17

Project objectives are …

Answer 17

What needs to be achieved

as a result of project

Question 18

Who is responsible for

meeting project objectives?

Answer 18

Project Manager

Question 19

There is a trade-off between

…

Answer 19

Project Requirements and

Project Objectives

Question 20

The most common project

constraints are …

Answer 20

Time, Cost, Scope, Quality,
Customer Satisfaction, Risk
and Resources

Question 21

Organizational Process Assets

Answer 21

Plans, processes, policies,
procedures and knowledge
bases specific to and used by
the performing organization.

Question 22

Enterprise Environmental

Factors

Answer 22

Conditions that are not
under the control of the
project team, that influence,
constrain or direct the
project.

Question 23

Examples of Enterprise

Environmental Factors

Answer 23

-Organizational culture,
structure, and governance.
-Government or Industry
Standards
-Political Climate

Question 24

Stakeholders

Answer 24

People whose interests may
be positively or negatively
impacted by the project.

Question 25

Project Governance

Answer 25

``` Provides the project manager and team with structure, processes, decision-making models and tools for managing the project. ```

Question 26

Project Team

Answer 26

Project Manager and the group of individuals who perform the project work.

Question 27

What are the three common organizational structure types?

Answer 27

Functional, Projectized and | Matrix

Question 28

The most common organizational structure type is …

Answer 28

Functional

Question 29

Which of the organizational structure types give the most control and authority to the project manager?

Answer 29

Projectized

Question 30

In which type of organization team members report to functional managers and project managers?

Answer 30

Matrix

Question 31

Project Expediter

Answer 31

Acts as staff assistant and communications coordinator. Cannot make any decision.

Question 32

Project Coordinator

Answer 32

Acts like project expediter however he or she can make some minor decisions.

Question 33

Advantages of Functional | Organization

Answer 33

``` Team members report to only one supervisor -Similar resources are centralized and managed easier. ```

Question 34

Disadvantages of Functional | Organization

Answer 34

No career path in project management. The project manager has little or no authority.

Question 35

Advantages of Projectized | Organization

Answer 35

``` Efficient project organization Loyalty to the project. More effective communications than functional ```

Question 36

Disadvantages of Projectized | Organization

Answer 36

Lack of professionalism in disciplines. Less efficient use of resources.

Question 37

Advantages of Matrix | Organization

Answer 37

Highly visible project objectives. Maximum utilization of scarce resources.

Question 38

Disadvantages of Matrix | Organization

Answer 38

``` Extra administration is required. More than one boss for project teams. More complex to monitor. ```

Question 39

Product Life Cycle

Answer 39

Starts from conception of a new product to its withdrawal.

Question 40

Development Lifecycles can | be …

Answer 40

predictive, iterative, incremental, adaptive or hybrid.

Question 41

Project Phases are …

Answer 41

Collection of related activities that will produce a meaningful deliverable.

Question 42

Phase Gates

Answer 42

Held at the end of a phase for review of business case, Project charter, plans etc

Question 43

Business Documents include

Answer 43

Business case and benefits | management plan.

Question 44

Who is accountable for preparing the business case document?

Answer 44

Project Sponsor

Question 45

Business Case covers …

Answer 45

Business needs - Analysis of the situation - Recommendation - Evaluation

Question 46

Benefits Management Plan

Answer 46

Defines the processes for creating, maximizing and sustaining the benefits provided by a project.

Question 47

Benefits Management Plan | covers …

Answer 47

-Strategic alignment -Timeframe for realizing benefits -Benefits owner

Question 48

Tailoring

Answer 48

Selecting appropriate tools, techniques, procedures etc. to manage a project.