Project Processes

Question 1

Initiating Process Group Activities

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Answer 1

Select Project Manager
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Determine company culture & existing systems
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Collect processes, procedures & historical info
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Divide large projects to phases
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Understand the business case (Why is this project done
?)

Question 2

Initiating Process Group Activities

Answer 2

• Uncover initial requirements & risks
• Create measurable objectives
• Develop project charter
• Identify stakeholders
• Develop stakeholder management strategy

Question 3

Planning Process Group Activities

Answer 3

Determine how you will do planning
•Finalize requirements
•Create project scope statement
•Determine what to purchase
•Determine team
•Create WBS and WBS Dictionary
•Create activity list
Create network diagram
•Estimate resource requirements
•Estimate time & cost
•Determine critical path
•Develop schedule
•Develop budget
•Determine quality,standards, procedures & metrics
Create process improvement plan
•Determine all roles & responsibilities
•Plan communications
•Perform risk identification, qualitative and quantitative risk analysis and risk response planning
•Go back -Iterations
Prepare procurement documents
•Finalize “how to execute & control” parts of all management plans
•Develop final PM plan and performance measurement baseline that are realistic
•Gain formal approval of the plan
•Hold kick-off meeting

Question 4

Executing Process Group Activities

Answer 4

• Execute the work according to PM plan
• Produce product scope
• Request changes
• Implement only approved changes
• Ensure common understanding
• Use the work authorization system
• Continuously improve
• Follow processes
• Perform quality assurance
• Perform quality audits
• Acquire final team
• Manage people
• Evaluate team and project performance
• Hold team building activities
• Give recognition and rewards
• Use issue logs
• Facilitate conflict resolution
• Send and receive information
• Hold meetings
• Select sellers

Question 5

Monitoring & Controlling Process Group Activities

Answer 5

• Take action to control the project
• Measure performance
• Determine variances and if they warrant a change request
• Influence the factors that cause changes
• Request changes
• Perform integrated change control
• Approve or reject changes
• Inform stakeholders of approved changes
• Manage configuration
• Create forecasts
• Gain acceptance from customer
• Perform quality control
• Report on project performance
• Perform risk audits
• Manage reserves
• Administer procurements

Question 6

Closing Process Group Activities

Answer 6

• Confirm work is done as per requirements
• Complete procurement closure
• Gain formal acceptance
• Complete final performance reporting
• Index and archive records
• Update lessons learned
• Hand-off completed product
• Release resources