Program and Resource Management Flashcards
(23 cards)
Program and Resource Management Tasks
Develop budgets with justifications
Manage operations and programs with current and forecasted resources
Develop proposals to secure financial support
Participate in the development and implementation of contracts or other agreements
Identify methods for assuring program sustainability
Give constructive feedback to others about their performance
Implement a Community Health Assessment and Community Health Improvement Plan
Coordinate communication across project team members
Contribute to the recruitment, management, and retention of appropriate personnel
Examples of revenue categories
money generated by charging fees to provide services
grant and contract funding
sales
investment
donations
Examples of expense categories
staffing costs and fringe benefits
supply and equipment costs
rent
utilities
printing
postage
travel
Variance reports
monthly budget reports that compare the budgeted revenues and expenses to actual revenues and expenses for each line item in the budget
Revenue % Variance
(Actual revenues - budgeted revenues) / budgeted revenues
Cost % Variance
(budgeted costs - actual costs) / budgeted costs
Block grants
relatively large sums of money that the federal government passes through to states with broad discretion on how the states can spend the funds
Categorical funds
restricted to being spent on specific programs or initiatives
contracts
legally binding agreements used by government agencies to procure services in support of activities the government wishes to carry out
Factors that affect program sustainability
program evaluation and adaptation
public health impacts
strategic planning
political support
funding stability
communications
partnerships
organizational capacity
Benchmarking
performance measurement process that involves comparing the performance of a program or organization with an external one that is best in class
Return on investment (ROI)
financial ratio used to measure program efficiency
financial savings from program - cost of program / cost of program * 100%
The higher the ROI, the more financial benefit that is accruing from the invested money
Direct costs
costs that disappear is a program is discontinued
indirect/overhead costs
are incurred regardless of whether an individual program is discontinued
Variable costs
only incurred when resources are used to provide the services of the program
Fixed costs
incurred regardless of the volume of services provided
contribution margin
compares the revenue generated per unit of service to the variable cost needed to produce that unit of service
revenue per unit of service - variable cost per unit of service
Performance evaluation
formal assessments of employees’ work results relative to the established expectations
Gnatt charts
use horizontal bar charts to visually represent the list of activities that must be completed with the timeline of when they will be completed
Functions of a backbone organization
guide vision and strategy
support aligned activities
establish shared measurement practices
build public will
advance policy
mobilize funding
Stages of team development
forming
storming
norming
performing
job analysis
systematic process that documents the roles, responsibilities, work tasks, credentials, and capabilities needed to perform the job
replacement charts
a tool commonly used in succession planning for personnel
