Project Follow Up

Question 1

What is project follow-up?

Answer 1

Project follow-up is the process of monitoring and evaluating project progress and performance after implementation to ensure goals are achieved, issues are identified early, and continuous improvement is supported.

Question 3

List and explain the different types of follow-up

Answer 3

1. Technical Follow-up: Ensures project outputs meet technical standards. 2. Financial Follow-up: Tracks expenditures to ensure they align with the budget. 3. Administrative Follow-up: Checks if project activities are being properly documented and managed. 4. Operational Follow-up: Monitors the implementation and effectiveness of project tasks. 5. Impact Follow-up: Evaluates the long-term effects and benefits of the project.

Question 5

List and explain the purposes of project follow-up

Answer 5

1. Monitoring Progress – Ensures the project stays on schedule. 2. Quality Control – Confirms standards are met. 3. Financial Oversight – Tracks expenses and prevents overruns. 4. Issue Identification – Detects problems early for correction. 5. Stakeholder Confidence – Builds trust and accountability. 6. Learning & Improvement – Provides lessons for future projects.

Question 7

What is a spin-off project and one question you should ask yourself when working on one?

Answer 7

A spin-off project is a new initiative derived from an existing project, often based on new opportunities or insights. Ask yourself: ‘Does this spin-off align with our strategic objectives and available resources?’

Question 9

Explain follow-up as internal supervision

Answer 9

Follow-up as internal supervision refers to the internal oversight performed by project management or organizational leadership to ensure project activities are proceeding as planned, standards are met, and corrective actions are taken when necessary.

Question 11

List and explain the points of follow-up program design

Answer 11

1. Define Objectives – What the follow-up aims to achieve. 2. Select Indicators – Measures to track progress and performance. 3. Identify Data Sources – Where the information will come from. 4. Establish Schedule – Frequency of follow-up activities. 5. Assign Responsibilities – Who is in charge of follow-up. 6. Plan for Reporting – How and when results will be shared. 7. Feedback Mechanism – Using findings to improve project execution.