Project Managment Challenges Flashcards
(11 cards)
What are 10 common project management challenges?
- Setting clear goals and objectives
- Scope creep
- Budget restrictions and changes
- Lack of communication
- Team conflict
- Mismatched team skills
- Absence of accountability
- Impractical deadlines
- Poor risk management
- Finding effective project management software
UFC champs want to create an event for tom vs jones and have to work together:
- Jones says for the project to work they have to set clear goals and objectives.
- Ankeleve jobs to ensure there is no scope creep, to ensure it does not happen (creeping behind jon)
- DDP jop is handle buget restrictions and changes (DDP wering glasses infront of him is an accontats type writer
- JDM, wearing a a mic head set says he will be in change of making sure there is no lack in communication
- Islams Job is to ensure there is no conflict
- Volkanovski says as the most skill champ he will be in change of ensureing there are no mismatched skill and tasks in the group
- Pathoja oversees the meeting taking notes to assure accountability
- Valentina has a white boar she is drawing a gart chart to see how they can avoid bad dead lines
- Xan weli says she wants to hangle risk management they laugh at her like how could she manage risk when she got her ass knocked out by rose
- Dan comes in to help by providing them sofware to help plan the event
What is the challenge of setting clear goals and objectives and how can it be overcome?
Setting clear goals and objectives is crucial to prevent poor resource and stakeholder management. Use goal-setting methods like SMART (Specific, Measurable, Attainable, Relevant, Time-bound) or CLEAR (Collaborative, Limited, Emotional, Appreciable, Refinable). Break the project into simple tasks assigned to appropriate team members with clear objectives.
What is scope creep in project management and how can it be managed?
Scope creep occurs when project requirements change beyond the original agreement, affecting deliverables and timelines. Manage it by proactively defining the scope, using active methodologies like Scrum for continuous review, and implementing effective change control processes.
What challenges do budget restrictions and changes present and how can they be addressed?
Budget issues often arise from scope changes increasing costs. Project managers should plan for potential scope creep during budgeting, adopt cost management strategies, and negotiate for additional funds if needed to keep the project financially on track.
Why is communication important in projects and how should communication issues be resolved?
Effective communication enables teamwork, task allocation, and stakeholder updates, while poor communication causes project delays and misunderstandings. Address issues by fostering open discussions, encouraging constructive feedback, and creating an environment of transparency.
What causes team conflict and how can project managers resolve it?
Team conflict is caused by lack of clear direction and miscommunication, resulting in confusion and frustration. Resolving conflict requires clarifying the project vision, improving communication, and building team cohesion.
What problems arise from mismatched team skills and how can they be managed?
Mismatched skills lead to inefficiencies and possible failure. Managers should assess team skills and workload regularly, assign tasks to the best-fit members, and use management tools to monitor performance and balance responsibilities.
What is the impact of absence of accountability and how can it be improved?
Lack of accountability reduces commitment and project success likelihood. Improve it by setting clear responsibilities, maintaining shared visibility of progress, and encouraging open communication for problem-solving and support.
What issues do impractical deadlines cause and how can realistic deadlines be set?
Unrealistic deadlines cause missed targets, stress, and poor quality. To set realistic deadlines, break down projects into small tasks, estimate durations based on experience, and negotiate achievable timelines using project management software.
What is poor risk management and how can it be mitigated?
Poor risk management leads to unforeseen issues disrupting the project. Mitigate risks by identifying potential problems early, creating contingency plans, and using project platforms that support risk tracking and response.
Why is effective project management software important and how does it help?
Project management software centralizes data, enables remote access, tracks progress in real-time, and improves stakeholder communication. This reduces budget waste, prevents delays, and facilitates better project control.
