Project Integration Management Flashcards
(35 cards)
What is the purpose of the change control board?
The CCB is a group of formally constituted stakeholders responsible for reviewing, evaluating, approving, delaying or rejecting changes to the project
What are the seven project integration management processes?
Develop project charter Develop project management plan Direct and manage project work Manage project knowledge Monitor and control project work Perform integrated change control Close project or phase
What is the purpose of a project charter?
The project charter is a document issued by the project sponsor that formally authorises the existence of a project and provides the project manager with the authority to apply organisational resources to project activities. This is produced during the INITIATION process and documents high level information on the product, service or result the project is intended to satisfy.
What 3 documents are produced PRIOR to the initiation process of the project lifecycle?
Needs Assessment
Business Case
Benefits Management Plan
What are the inputs for the Project Charter?
Business Case Benefits Management Plan Agreements Enterprise Environmental Factors Operational Process Assets
What are the inputs for the Developing a Project Charter process?
Business Case Benefits Management Plan Agreements Enterprise Environmental Factors Operational Process Assets
What are the Tools and Techniques involved in the developing the project charter process?
Expert Judgement
Data Gathering - (Brainstorming/Focus Groups/Interviews)
Interpersonal and team skills - (Conflict mgmt/Facilitation/Meeting mgmt)
Meetings
What are the outputs from developing the project charter process?
Project charter
Assumptions
What is the purpose of a Business Case?
Takes place PRIOR to the INITIATION process, the business case lists the objectives and reasons for initiation and may result in a go/no go decision for the project.
This is used throughout the project lifecycle, and will help measure the success at the end of the project against the project objectives.
What is the purpose of the benefits management plan?
Document outlines the ‘how’ and ‘when’ the benefits of the project will be delivered.
Why is an agreement an input for the project charter?
Agreements are used to define initial intentions for a project
What should the Project Charter include?
Project purpose
Measurable project objectives and related success criteria
High level requirements
High level project description, boundaries and key deliverables
Overall project risk
Summary milestone schedule
Pre-approved financial resources
Key stakeholder list
Project approval requirements
Assigned PM, responsibility and authority level
Project exit criteria
Name and authority of the sponsor or other person(s) authorising the project charter
What is the purpose of the Develop Project Management Plan process?
A formal, approved document that defines how the project is executed, monitored and controlled and closed.
Process of defining, preparing and coordinating all plan components and consolidating them into an integrated project management plan.
Approved by PM, Sponsor and resource managers.
What are the Inputs for the develop Project Management Plan process?
Project Charter
Outputs from the other processes
Operational process assets
Enterprise environmental factors
What are the Tools and Techniques for developing the project management plan?
Expert Judgement
Data Gathering (brainstorming, focus groups, interviews, checklists)
Interpersonal and team skills - (conflict management/facilitation/meeting management)
Meetings
What is the outputs of the develop project management plan process?
Project management plan
What are the 19 components included in the project management plan?
The subsidiary management plans are; Scope Management Plan Requirements Management Plan Schedule Management Plan Cost Management Plan Quality Management Plan Resource Management Plan Communications Management Plan Risk Management Plan Procurement Management Plan Stakeholder Engagement Plan
Baselines;
Scope baseline
Schedule baseline
Cost baseline
Additional components (these are not produced as outputs from other processes) Change Management Plan Configuration Management Plan Performance Measurement Baseline Project Life Cycle Development Approach Management Reviews
What is the purpose of the scope management plan and in which process is it established?
Establishes how the scope is defined, developed, monitored, controlled and validated.
This is established during the ‘Collect Requirements’ process of scope management.
What is the purpose of the requirements management plan and in which process is it established?
Establishes how the requirements will be analysed, documented and managed.
This is established during the ‘plan scope management’ process of scope management.
What is the purpose of the schedule management plan and in which process is it established?
Establishes the criteria and the activities for developing, monitoring and controlling the schedule
This is produced during the plan ‘schedule management’ process.
What is the purpose of the cost management plan and in which process is it established?
Establishes how the cost will be planned, structured and controlled.
This is created during the ‘plan cost management’ process.
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What is the purpose of the resource management plan and in which process is it established?
Provides guidance on how project resources should be categorised, allocated, managed and released.
This is established during the ‘plan resource management’ process.
What is the purpose of the communications management plan and in which process is it established?
Establishes, how, when and by whom information about the project will be administered and disseminated.
This is established during the ‘plan communications management’ process.
