Project Integration Management

Question 1

What is the purpose of the change control board?

Answer 1

The CCB is a group of formally constituted stakeholders responsible for reviewing, evaluating, approving, delaying or rejecting changes to the project

Question 2

What are the seven project integration management processes?

Answer 2

Develop project charter
Develop project management plan
Direct and manage project work
Manage project knowledge
Monitor and control project work
Perform integrated change control
Close project or phase

Question 3

What is the purpose of a project charter?

Answer 3

The project charter is a document issued by the project sponsor that formally authorises the existence of a project and provides the project manager with the authority to apply organisational resources to project activities. This is produced during the INITIATION process and documents high level information on the product, service or result the project is intended to satisfy.

Question 4

What 3 documents are produced PRIOR to the initiation process of the project lifecycle?

Answer 4

Needs Assessment
Business Case
Benefits Management Plan

Question 5

What are the inputs for the Project Charter?

Answer 5

Business Case
Benefits Management Plan
Agreements
Enterprise Environmental Factors
Operational Process Assets

Question 6

What are the inputs for the Developing a Project Charter process?

Answer 6

Business Case
Benefits Management Plan
Agreements
Enterprise Environmental Factors
Operational Process Assets

Question 7

What are the Tools and Techniques involved in the developing the project charter process?

Answer 7

Expert Judgement
Data Gathering - (Brainstorming/Focus Groups/Interviews)
Interpersonal and team skills - (Conflict mgmt/Facilitation/Meeting mgmt)
Meetings

Question 8

What are the outputs from developing the project charter process?

Answer 8

Project charter

Assumptions

Question 9

What is the purpose of a Business Case?

Answer 9

Takes place PRIOR to the INITIATION process, the business case lists the objectives and reasons for initiation and may result in a go/no go decision for the project.
This is used throughout the project lifecycle, and will help measure the success at the end of the project against the project objectives.

Question 10

What is the purpose of the benefits management plan?

Answer 10

Document outlines the ‘how’ and ‘when’ the benefits of the project will be delivered.

Question 11

Why is an agreement an input for the project charter?

Answer 11

Agreements are used to define initial intentions for a project

Question 12

What should the Project Charter include?

Answer 12

Project purpose
Measurable project objectives and related success criteria
High level requirements
High level project description, boundaries and key deliverables
Overall project risk
Summary milestone schedule
Pre-approved financial resources
Key stakeholder list
Project approval requirements
Assigned PM, responsibility and authority level
Project exit criteria
Name and authority of the sponsor or other person(s) authorising the project charter

Question 13

What is the purpose of the Develop Project Management Plan process?

Answer 13

A formal, approved document that defines how the project is executed, monitored and controlled and closed.
Process of defining, preparing and coordinating all plan components and consolidating them into an integrated project management plan.
Approved by PM, Sponsor and resource managers.

Question 14

What are the Inputs for the develop Project Management Plan process?

Answer 14

Project Charter
Outputs from the other processes
Operational process assets
Enterprise environmental factors

Question 15

What are the Tools and Techniques for developing the project management plan?

Answer 15

Expert Judgement
Data Gathering (brainstorming, focus groups, interviews, checklists)
Interpersonal and team skills - (conflict management/facilitation/meeting management)
Meetings

Question 16

What is the outputs of the develop project management plan process?

Answer 16

Project management plan

Question 17

What are the 19 components included in the project management plan?

Answer 17

The subsidiary management plans are;
Scope Management Plan
Requirements Management Plan
Schedule Management Plan
Cost Management Plan
Quality Management Plan
Resource Management Plan
Communications Management Plan
Risk Management Plan
Procurement Management Plan
Stakeholder Engagement Plan

Baselines;
Scope baseline
Schedule baseline
Cost baseline

Additional components (these are not produced as outputs from other processes)
Change Management Plan
Configuration Management Plan
Performance Measurement Baseline
Project Life Cycle
Development Approach
Management Reviews

Question 18

What is the purpose of the scope management plan and in which process is it established?

Answer 18

Establishes how the scope is defined, developed, monitored, controlled and validated.

This is established during the ‘Collect Requirements’ process of scope management.

Question 19

What is the purpose of the requirements management plan and in which process is it established?

Answer 19

Establishes how the requirements will be analysed, documented and managed.

This is established during the ‘plan scope management’ process of scope management.

Question 20

What is the purpose of the schedule management plan and in which process is it established?

Answer 20

Establishes the criteria and the activities for developing, monitoring and controlling the schedule

This is produced during the plan ‘schedule management’ process.

Question 21

What is the purpose of the cost management plan and in which process is it established?

Answer 21

Establishes how the cost will be planned, structured and controlled.

This is created during the ‘plan cost management’ process.

Question 22

Delete

Answer 22

Delete

Question 23

What is the purpose of the resource management plan and in which process is it established?

Answer 23

Provides guidance on how project resources should be categorised, allocated, managed and released.

This is established during the ‘plan resource management’ process.

Question 24

What is the purpose of the communications management plan and in which process is it established?

Answer 24

Establishes, how, when and by whom information about the project will be administered and disseminated.

This is established during the ‘plan communications management’ process.

Question 25

What is the purpose of the risk management plan and in which process is it established?

Answer 25

Establishes how the risk management activities will be structured and performed.

This is established during the ‘plan risk management’ process.

Question 26

What is the purpose of the procurement management plan and in which process is it established?

Answer 26

Establishes how the project team will acquire good, services and results from outside the performing organisation.

This is established during the ‘plan procurement management’ process.

Question 27

What is the purpose of the stakeholder engagement plan and in which process is it established?

Answer 27

Establishes how the stakeholders will be engaged in project decisions and execution according to their needs, interests and impact.

This is established during the ‘plan stakeholder engagement’ process.

Question 28

What is the purpose of the scope baseline and in which process is it established?

Answer 28

The approved version of a scope statement, work breakdown structure and its associated WBS dictionary, which is used as a basis for comparison.

This is completed during the ‘create WBS’ process of scope management.

Question 29

What is the purpose of the schedule baseline and in which process is it established?

Answer 29

The approved version of the schedule model that is used as a basis for comparison to the actual results.

This is complete during the develop schedule process of schedule management.

Question 30

What is the purpose of the cost baseline and in which process is it established?

Answer 30

The approved version of the time phased project budget that is used as a basis for comparison to the actual results.

This is created during the ‘determine budget’ process of the cost management process.

Question 31

What are the inputs for the direct and manage project work process?

Answer 31

Project management plan

Project documents such as; change log/lessons learned register/milestone list/project communications/project schedule/requirements traceability matrix/risk register/risk report

Approved change requests

Enterprise Environmental Factors

Operational Process Assets

Question 32

What are the tools a techniques for the direct and manage project work process?

Answer 32

Expert judgement
PMIS
Meetings

Question 33

What are the outputs for the direct and manage work process?

Answer 33

Deliverables
Work Performance Data
Issue log
Change requests
Project management plan updates
Project document updates such as; activity list/assumption log/lessons learned register/requirements documentation/Risk register/Stakeholder register
Operational process assets updates

Question 34

What is a change control system?

Answer 34

A change control system is a set of procedures that describes how modifications to the project deliverables and documentation are managed and controlled.

Question 35

What activities are involved when administering closure procedures?

Answer 35

Measure stakeholder satisfaction
Activities and actions needed to satisfy completion or exit criteria for the project
Activities related to completing contractual agreements