project management

Question 1

what is a project

Answer 1

creating a unique product service or resimt

Question 2

task and project management

Answer 2

task:
- small project entities, manage different simple tasks

project:

• create a unique product services or result
• organizational, economic, social, technical project…
• product development, infrastructure building, process improvement

Question 3

PM golden triangle

Answer 3

the four what fundamentals 
cost (what budget constraints)
schedule (what time frame to deliver) 
quality (what level of quality is desired)
scope (what is your task to deliver)

Question 4

value of project management

Answer 4

• be more predictable because of schedule

- optimise and control use of organisational assets

Question 5

project management phases and knowledge areas

Answer 5

4 phases
starting (why), planning (what, who, how, when), performing (do), closing

knowledge

• hr management
• cost management
• time management
• procurement management
• risk management
• integration management
• quality management

Question 6

project handbook

Answer 6

living reporring describing a specific project

regularly updated until closing

Question 7

project charter

Answer 7

document that you have authority to use resources
info in nutshell
transform agreements into management approach

Question 8

planning step 1 why

Answer 8

manager can not control customer perception but influence it

catch requriements,scope, constraints and who gives you approval

Question 9

planning step 2who

Answer 9

stakeholder analysis
identify priorities and understand influence, impact, interest, interdependency

stakeholder matrix 
x axes interest
y axes power 
-high high manage closley
-high interesr low power keep informed 
-high power low interest keep satisfied 

risk analysis
-two parts: probability and impact
identify risk, estimate risk, manage it

Question 10

project organisational chart

Answer 10

show team members and interrelationships

core team: manager, project team
extended: owner, collaborater, customer

Question 11

project manager tasks

Answer 11

initiate plan and execute whole project

allocate resources

Question 12

project team members task

Answer 12

activley involved kn project

contribute expertise and know how

Question 13

project collaborator tasks

Answer 13

contribute knowledge and expertise but no responsibilities

can be internal or external

Question 14

planning step 3 what

Answer 14

smart goals

Question 15

step 4 how the tools are applied

Answer 15

methods:
sequencing or waterfall (one task after finished another)
overlapping parallel (simultaneously)
agile (do as much as you can in certain time)

Question 16

step 4 how classical pm

Answer 16

low level of change can not skip phase
have one budget and timeline
use parallel merhod

Question 17

agile pm

Answer 17

lot of change

priorities depend on budget and time

Question 18

planning phase steps

Answer 18

1 why
2 who
3 what
4 how
5 create scope, schedule and cost and resource structure
6 creater charter and check project plans
7 kick of meeting

Question 19

step 5 create scope

Answer 19

work breakdown structure

• hierarchiliy structured total scope of the work
• begin with desired outcome, break down in smaller tasks or deliverables

projecr phases

• for example for event: pre event, event, post event
• end in the best case with a milestone
• increase visability of the project management tasks

workpackage
-smallest work entitiy, contains several small tasks

Question 20

step 5 schedule managemeng

Answer 20

actictiy list
-list all activities with description start and end point
bar chart
-list the scheduled duration next to the acitcity
critical path method
-critical path is longest way through the project
-method used to determine minimun duration of project

Question 21

step 5 cost management

Answer 21

approved version of time phased project budget including internal and external costs
basis of estimate: nr that takes into account the costs of labour and resources needed

Question 22

step 5 resource managements

Answer 22

resource breakdown structure: hierarchicly list the resources needed and used

gannt chart:
show dependency relationships between activities and schedule status

Question 23

project implementation

Answer 23

cycle: progress, update, report

Question 24

change management

Answer 24

reasons for change:

• stakeholders do not rememeber what was agreed
• stakeholders want change
• new good idea with serious changes in cost benefit and schedule
• something is not working out

roller coaster nodel 
phase 1 denial and shock 
phase 2 acknowledge change but why caused explained 
phase 3 adjustment new vision in focus 
phase 4 rebuilding

Question 25

project escalation

Answer 25

let project escalate to overcome necessary probelm or create even sever

steps

1. inform decision making body about problem
2. think about cause and impact
3. think about alternatives
4. present situation to decision making body
5. explain to them what will happen to the project
6. document escalation

Question 26

project closing

Answer 26

administrative closing
-make sure deliverables have been accepted
-requirements have been met
-analyse project success or failure
contact closing
-make sure everything has been done correctly

product closing

1. make sure deliverables have been accepted
2. review and evaluate project
3. 1 post project assessement
4. recognize and celebrate project work
5. ensure knowledge transfer