Project Organisation Structure and Integration

Question 1

what does an organizations structure depend on?

Answer 1

• The organization’s goals
• Type of work
• Available resources
• And economic and demographic environment

Question 2

Traditional organisation can differentiate themselves on the
following basis

Answer 2

• Functional
• Geographic
• Product
• Customer
• Process

Question 3

define some of the characteristics of a Pure Project Organizations

Answer 3

projects with high complexity and need for high level of
commitment
* Pure project manager – 100% committed only to the one project
* Structure 100% committed towards the project

Question 4

name the 3 types of pure project organizations

Answer 4

• Project centre
• Partial project
• Stand-alone projec

Question 5

cons of Pure project organizations (3)

Answer 5

• Cost – resources 100% committed to the project(s)
• No functional managers – no emphasises on competency development
• Pure project organisation are strictly temporary – fate of the project teams and
  project manager is uncertain.

Question 6

• Drawbacks of matrix structures

Answer 6

• Power conflict between project managers and functional managers
• Project support or resources confused, juggle between the two bosses

Question 7

Selecting an Organisation form
for Projects

Answer 7

• Frequency of new projects
• Duration of projects
• Size of projects
• Complexity of relationships

Question 8

difference between project office and PMO

Answer 8

Project office:
* Office where the project team and project support staff work and(or) meet

• When this office must coordinate multiple projects in large organisation, linking
  integration between management and projects, we call this the Project
  Management Office (or PMO)

Question 9

what is the purpose of the project office

Answer 9

Cordinate work efforts and advise the different functional areas and subcontractors on what they should do in the project and how

Responsible for planning , directing , and controlling project activities and for linking the project teams, usersItop management

Question 10

Give a brief overview of typical stakeholder engagement plan

Answer 10

Role of the PM is to develop the stakeholder engagement plan:
*Identify stakeholders
*Understand interests, needs, expectations & attitude regarding project
*Prepare strategies to accommodate them
*Communicate to, engage with and otherwise deal with stakeholders

Question 11

Name and explain by way of a sketch the three main project structures. [

Answer 11

Formal: the project is divided into subdivisions by the type of work and responsibility. It has fixed management hierarchy and reporting relationships

Pure: useful for projects involving much complexity, major resource commitments,
and high stakes. Identified as a separate organization created especially for and
singularly devoted to the achievement of the project goal

Matrix: a grid-like structure of authority and reporting relationships created by the
overlay of a project organization onto a traditional functional organization. The
functional part provides the pool of technical expertise and physical resources needed
by projects