Works progress and quality management Flashcards
What inhouse training have you done that helped you develop your understanding of recording progress and quality of building works?
I’ve undertaken:
– Weekly progress meetings.
– CPD on contract programmes to develop my understanding of recording progress and quality of building works.
How often do you typically undertake site inspections?
I typically undertake site inspections every 2 weeks depending on the duration and complexity of the works.
This can change based on the phase of the project and client requirements.
What kind of refurbishment schemes have you predominantly worked on?
I have predominantly worked on refurbishment schemes of residential buildings.
I have also had some experience with refurbishing historic and listed buildings.
Can you explain your process of cross-referencing the contract programme with progress on site?
I break down the contract programme into clear milestones prior to my inspection.
During the site inspection, I verify if the work has been done as per the programme.
This includes checking the quality and quantity of work complete.
What do you do if you identify delays to the project during these inspections?
If I identify delays during site inspections, I prepare a progress report and provide solutions to bring the project back on track.
What technique do you use to take clear photographs during site inspections?
I use high-resolution cameras.
Ensure images are taken in good light conditions.
I follow a system of taking photographs from standard positions to capture all aspects of the work.
What specific points or details do you include in your site notes?
I include details such as:
– The date.
– Work completed.
– Any issues observed.
– Weather conditions.
– The presence of site personnel.
How do you ensure these notes and photographs accurately reflect the site progress?
I cross-verify the notes and photographs with the actual site progress and the contract programme.
Wen reporting back to the client, what specific information do you provide them regarding site progress?
While reporting back to the client, I provide them with detailed analysis of the site progress, highlighting the work completed, quality of work, any delays or issues and proposed solutions.
What methods do you use to keep the client up-to-date about the project’s progress and quality?
To keep the client up to date about the project’s progress and quality, I use:
– Progress reports
– Weekly meetings
– Digital platforms
What was your role in the residential refurbishment scheme at Sandhills, Newark?
As a contract administrator, some of my specific duties included:
– Reviewing the contract documents.
– Managing the correspondence between the contractor and employer.
– Monitoring the progress of the refurbishment.
– Ensuring compliance with the contract.
Sandhills: What was the process you followed for the site inspection?
I followed a systematic process for site inspection.
This included observing each aspect of the work and checking for adherence to specifications.
What documents did you cross-reference on site to monitor the progress of the works?
I cross-referenced the project plan, design documents and works specification to ensure that the works were progressing as per schedule and standards.
What discrepancies did you identify during your site inspection? (Sandhills)
During the inspection, I identified the locks to the kitchen cupboards were not keyed alike as per the works specification.
Sandhills: How did the actual works on the external paving differ from what was on the tender drawings?
The actual works on the external paving differed from the tender drawings in terms of the layout which did not span the full width of the rear elevation as per the drawings.
Sandhills: What was the issue with the locks provided to the kitchen cupboards?
The locks provided for the kitchen cupboards were not as per the specifications agreed upon.
They needed to be keyed alike to allow support staff ease of accessing items without the need to carry sever sets of keys.
What action did you take after identifying the issues at Sandhills Park? (Quality)
I immediately communicated the issues to the contractor for rectification.
I also documented the discrepancies for record and future reference.
At Sandhills Park, How did the contractor respond to your queries?
The contractor was cooperative and responsive to my queries; he admitted the discrepancies and assured me that corrective actions would be undertaken immediately.
How did your role involving updating the client and what information did you include in the progress report?
I was responsible for providing regular updates to the client.
The progress report included details about the completed works, pending works, issues encountered, actions taken, and the revised timeline.
At Sandhills Park, How did the process of rectification impact the programme of works?
The rectification process led to a slight delay in the programme of works.
However, the contractor managed to bring in more resources to minimise the impact on the programme and the works were completed on time.
At Mountney Place; Can you describe how you utilised your firms internal tracker?
I used my firm’s internal tracker to monitor progress against the schedule, keep track of any changes to the contract, and to maintain an easily accessible record of all correspondences regarding the project.
