Change Theme Flashcards

1
Q

What is the purpose of the change theme?

A

Identify, asses and control any potential and approved changes to Project baseline

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

What is a baseline?

A

Reference levels against which an entity is monitored and controlled

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Define issue…

A

Anything during a project which unless resolved, will result in a change to a baselined product, plan, or performance target

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What are the 3 types of issue that may arise during a project:

A

1) Request for change

2) Off-specification

3) Problem or concern

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What is a “request for change”

A

A proposal to change a baseline (CHANGE)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

What is “off specification”

A

Something that should be provided, but is currently or is forecast not to be, provided (MISSING PRODUCT)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

Problem or concern

A

Any other matter which requires the PM to resolve or maybe escalate to the project board (MINOR BUT NOTED)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

Which process is Change Control approach defined in?

A

Initiating a project

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

Where is the Change Control Approach refined?

A

Managing a stage boundary process

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Which product are part of the change control process?

A

1) Change control approach

2) Configuration item record

3) Product status accounts

4) Daily log

5) Issue register

6) Issue reports

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

What does the change control approach document?

A

1) Change control

2) Issue management

3) Records

4) Timing of activities

5) Assessment scales

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

2 things to consider when change arises

A

Change authority and change budget

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

What is the Configuration item record?

A

Records documentation information about a product, such as:

Status, version and variance

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

What is the Product status account?

A

State of all products within defined limits (a stage, or the whole project)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

What is the Daily log?

A

Records problems, concerns and possible required action about the Project where the PM can manage informally

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

What is an Issue Report

A

Formal. A report which captures the description, impact assessment and recommendations for 3 types issue.

17
Q

What is an Issue Register

A

Where the Issue reports will be documented

18
Q

What are the 5 steps in the change control procedure?

A

1) Capture
2) Assess
3) Propose
4) Decide
5) Implement

19
Q

What is Capture?

A

Issue is analysed, to see if it can be handled informally. If so, handled in daily log.

If not, issue report is raised and entered into issue register

20
Q

What is Assess

A

Impact analysis on:

Project performance targets
Project business case
Project risk profile

Results are put on the Issue Register and issue report

21
Q

What is Propose

A

Suggested actions, considering:

Effects on Time, cost and risk

22
Q

What is Decide

A

Make a decision on the appropriate course of action

Note, the POM might be bale to do this, or it will need to be delegated to the project board

23
Q

What is Implement

A

Amend the plans or work packages and create an exception plan for approval by the project board

24
Q

What are the responsibilities of Corporate management in change theme?

A

Strategy for:

1) Change Control
2) Issue control
3) Configuration management

25
Q

What are the responsibilities of the executive in change theme??

A

Determines:

Change authority
Change budget
Severity ratings for issues
Priority ratings for RFC and off-specfication
Repsond to advice requests

26
Q

What are the responsibilities Senior User in change theme?

A

Raises issues

Ensure decisions focus on expected benefits

Request for advice

27
Q

What are the responsibilities Senior supplier in change theme?

A

Raises issues

Ensure decisions focus on integrity of complete solution

Request for advice

28
Q

What are the responsibilities project manager in change theme?

A

Raises issues to the project board

Manages:

Issue and change control procedure

29
Q

What are the responsibilities of the team manager in change theme?

A

Raising issues to the PM

30
Q

What are the responsibilities of the Project assurance in change theme?

A

Advice examining and resolving issues

31
Q

What are the responsibilities of the Project support in change theme?

A

Administrating the issue and change control procedures

Maintain configuration item records

Product status accounts

Maintain issue register with the PM

32
Q

What are the Minimum change Price 2 requirements…

A

1) Define the change control approach covering:

how issues are identified and managed and assessing if they have an impact on the projects business justification

The roles and responsibilities for change control

2) Define how product baselines are created, maintained and controlled

3) Maintain and issue register

4) Ensure issues are captured, examined, managed and reviewed

5) Use lessons to inform issue identification

33
Q

Which two products are required for change theme at a minimum?

A

1) Change control approach

2) Issue register

34
Q
A