Organisation Theme

Question 1

What is the purpose of the organisation theme?

Answer 1

To define and establish the project’s structure of accountability and responsibilities. (Relates to defined roles and responsibilities)

Question 2

What are the 3 project interests?

Answer 2

Business
User
Supplier

Question 3

What is a stakeholder?

Answer 3

Any individual, group, or organisation that can affect or be affected, or perceive to be affected by an initiative.

Question 4

What is the business interest? And who represents it?

Answer 4

Making sure the project represents value for money. Represented by the Project Executive.

Question 5

Who represents the Users in project interests?

Answer 5

Senior User - Outputs to create outcome

Question 6

Who represents the supplier interest?

Answer 6

Senior supplier - Those who provide skills and build products
Need to understand the required standards to comply

Question 7

What are the 4 basis management levels?

Answer 7

1) Corp/program management
2) Projectboard
3) Project manager
4) Team manager

Question 8

What is the corp/program management responsible for:

Answer 8

1) Commissioning a project
2) Identifying the executive
3) Defines the project tolerances

Question 9

What is the Directing management level responsible for?

Answer 9

1) Activities of the project board

Question 10

What is the managing management level responsible for?

Answer 10

Activities of project manager:

Main Task is to produce the right products:

On time
On budget
To the required standard

Question 11

What is the delivering level responsible for?

Answer 11

The work to build or develop the project products

Question 12

What is the project board responsible for?

Answer 12

1) Initiating
2) Direction
3) Review
4) Closure

Question 13

What is handed from the corporate/program to the project board to start a project?

Answer 13

Project mandate

Question 14

Can project board roles be combined depending on the size of the project?

Answer 14

Yes - they can also be expanded to have whole teams representing.

Question 15

Who is ultimately responsible for the entire project?

Answer 15

Executive

Question 16

What is the primary repsonsbility of the senior user?

Answer 16

The identification and realisation of the project benefits
Monitoring of what is being produced
This means it will likely continue into the operation environment.

Question 17

What is the main repsonsbility of the senior supplier?

Answer 17

To represent those who are:

Designing
Developing
Facilitating
Procuring
Implementing

Question 18

Which group is representing the creation of outcomes on the project board?

Answer 18

Senior user

Question 19

What is the project manager’s main responsibility?

Answer 19

Ensure project produces:

1) Right products
2) Right time
3) Right quality
4) Right cost

Question 20

What are the main tasks for the PM?

Answer 20

1) Overall planning
2) Motivation and leadership
3) Liaison with programme management
4) Define responsibilities for specialists
5) Reporting to the project board

Question 21

What is the responsibility of the team manager?

Answer 21

Manage the creation and delivery of specialist work packages and products, under their control as defined by PM

Question 22

If there is a change to a product which the Team manager is responsible for, how will this be raised and who to?

Answer 22

As an Issue - to the PM

Question 23

What is a task of the Team manager

Answer 23

Run checkpoint meetings for the creation of checkpoint reports

Question 24

Is project support optional or not?

Answer 24

It is not optional. These support activities must be undertaken.

Question 25

What tasks of the project support function?

Answer 25

1) Documentation
2) Filing
3) Updating plans
4) Minutes and reports

Question 26

What is project assurance?

Answer 26

A means of assessing the projects performance.

Question 27

Which parties cannot be assigned assurance responsibilities?

Answer 27

Project Manager
Project Support
Team manager

Question 28

What is the change authority?

Answer 28

Person responsible for agreeing changes to the requirements or scope of the project (Using a Request for Change Doc)

Question 29

When are limits of authority and escalation processes for changes outside boundaries agreed?

Answer 29

Project Initiation

Question 30

Which products does PRINCE 2 require to support the organisation theme?

Answer 30

1) Project Initiation Document (Sets out team structure)

2) Communication’s management approach (Means and frequency + Facilitates engagement with stakeholders)

Question 31

Prince 2 minimum requirements for Organisation theme…

Answer 31

Define the organisation structure and roles, making sure each role is represented

Document the rules for delegating the responsbility of the change authority

Define the approach to communicating and engaging with stakeholders - PID and Communication management approach