Change Theme

Question 1

What is the purpose of the change theme?

Answer 1

Identify, asses and control any potential and approved changes to Project baseline

Question 2

What is a baseline?

Answer 2

Reference levels against which an entity is monitored and controlled

Question 3

Define issue…

Answer 3

Anything during a project which unless resolved, will result in a change to a baselined product, plan, or performance target

Question 4

What are the 3 types of issue that may arise during a project:

Answer 4

1) Request for change

2) Off-specification

3) Problem or concern

Question 5

What is a “request for change”

Answer 5

A proposal to change a baseline (CHANGE)

Question 6

What is “off specification”

Answer 6

Something that should be provided, but is currently or is forecast not to be, provided (MISSING PRODUCT)

Question 7

Problem or concern

Answer 7

Any other matter which requires the PM to resolve or maybe escalate to the project board (MINOR BUT NOTED)

Question 8

Which process is Change Control approach defined in?

Answer 8

Initiating a project

Question 9

Where is the Change Control Approach refined?

Answer 9

Managing a stage boundary process

Question 10

Which product are part of the change control process?

Answer 10

1) Change control approach

2) Configuration item record

3) Product status accounts

4) Daily log

5) Issue register

6) Issue reports

Question 11

What does the change control approach document?

Answer 11

1) Change control

2) Issue management

3) Records

4) Timing of activities

5) Assessment scales

Question 12

2 things to consider when change arises

Answer 12

Change authority and change budget

Question 13

What is the Configuration item record?

Answer 13

Records documentation information about a product, such as:

Status, version and variance

Question 14

What is the Product status account?

Answer 14

State of all products within defined limits (a stage, or the whole project)

Question 15

What is the Daily log?

Answer 15

Records problems, concerns and possible required action about the Project where the PM can manage informally

Question 16

What is an Issue Report

Answer 16

Formal. A report which captures the description, impact assessment and recommendations for 3 types issue.

Question 17

What is an Issue Register

Answer 17

Where the Issue reports will be documented

Question 18

What are the 5 steps in the change control procedure?

Answer 18

1) Capture
2) Assess
3) Propose
4) Decide
5) Implement

Question 19

What is Capture?

Answer 19

Issue is analysed, to see if it can be handled informally. If so, handled in daily log.

If not, issue report is raised and entered into issue register

Question 20

What is Assess

Answer 20

Impact analysis on:

Project performance targets
Project business case
Project risk profile

Results are put on the Issue Register and issue report

Question 21

What is Propose

Answer 21

Suggested actions, considering:

Effects on Time, cost and risk

Question 22

What is Decide

Answer 22

Make a decision on the appropriate course of action

Note, the POM might be bale to do this, or it will need to be delegated to the project board

Question 23

What is Implement

Answer 23

Amend the plans or work packages and create an exception plan for approval by the project board

Question 24

What are the responsibilities of Corporate management in change theme?

Answer 24

Strategy for:

1) Change Control
2) Issue control
3) Configuration management

Question 25

What are the responsibilities of the executive in change theme??

Answer 25

Determines:

Change authority
Change budget
Severity ratings for issues
Priority ratings for RFC and off-specfication
Repsond to advice requests

Question 26

What are the responsibilities Senior User in change theme?

Answer 26

Raises issues

Ensure decisions focus on expected benefits

Request for advice

Question 27

What are the responsibilities Senior supplier in change theme?

Answer 27

Raises issues

Ensure decisions focus on integrity of complete solution

Request for advice

Question 28

What are the responsibilities project manager in change theme?

Answer 28

Raises issues to the project board

Manages:

Issue and change control procedure

Question 29

What are the responsibilities of the team manager in change theme?

Answer 29

Raising issues to the PM

Question 30

What are the responsibilities of the Project assurance in change theme?

Answer 30

Advice examining and resolving issues

Question 31

What are the responsibilities of the Project support in change theme?

Answer 31

Administrating the issue and change control procedures

Maintain configuration item records

Product status accounts

Maintain issue register with the PM

Question 32

What are the Minimum change Price 2 requirements…

Answer 32

1) Define the change control approach covering:

how issues are identified and managed and assessing if they have an impact on the projects business justification

The roles and responsibilities for change control

2) Define how product baselines are created, maintained and controlled

3) Maintain and issue register

4) Ensure issues are captured, examined, managed and reviewed

5) Use lessons to inform issue identification

Question 33

Which two products are required for change theme at a minimum?

Answer 33

1) Change control approach

2) Issue register