Plans Theme

Question 1

What are the three levels of plan?

Answer 1

1) Project Plan

2) Stage Plan

3) team plan

Question 2

What does the Project Plan defined as:

Answer 2

A high level plan showing major products of the project, when they will be delivered and at what cost. Initial project plan is presented as part of the PID. This is revised as more information comes to light. It is a major control document for the project board to measure actual progress against expectations.

Question 3

In simple, what is a-project plan:

Answer 3

1) High Level - Products, activities and resources

2) Milestones

3) Resource requirements

4) Cost/time estimates - Time, cost, scope and quality

Question 4

What is a stage plan?

Answer 4

Detailed plan used as a basis for project management control throughout a management stage. Must be detailed enough for day to control by the PM.

Question 5

What is a team plan?

Answer 5

The Team Plans are used at the Delivering Level. They are created and used by the Team Manager in the Managing Product Delivery process. The focus is to plan the work that is assigned to the Team Manager in Work Packages.

Question 6

How many stages must a Prince 2 project have?

Answer 6

2 - The Initiation stage and the Rest of the Project

Question 7

What must consider when defining the stages?

Answer 7

1) How far ahead is sensible

2) Where are the key decision points

3) The amount of risk

4) Too few long ones or too many short ones

5) How confident the project board and project manager are in proceeding

Question 8

What are delivery stages typified by?

Answer 8

A particular set of specialist skills

Question 9

What are management stages about?

Answer 9

1) Commitment of resources

2) Authority to spend

3) Always sequential

Question 10

What are the 7 planning steps?

Answer 10

1) Designing a plan

2) Define and analyse products

3) Activities and dependencies

4) Preparing estimates

5) Project Schedule

6) Documenting plan

7) Analysis of risk

Question 11

1) Designing a plan

Answer 11

Decide the number of stages, the format of the plan and links to programme or portfolio (if at all)

Question 12

2) Define and analyse products

Question 13

3) Activities and dependencies

Question 14

4) Preparing estimates

Question 15

5) Project Schedule

Question 16

6) Documenting plan

Answer 16

Contents of plan, constraints, monitoring controls

Question 17

7) Analysis of risk

Question 18

Which 4 products must be utilised in for planning in a Prince 2 project :

Include the 5th optional product.

Answer 18

1) Project Product Description

2) Product descriptions

3) Product breakdown structure

4) Plans

5) Product flow diagram

Question 19

What are minimum Prince 2 requirements for the planning theme?

Answer 19

1) Ensure plans enable the business case to be realised

2) Have at least 2 management stage

3) Produce a project plan for whole project and a stage plan for each management stage

4) Use product based planning techniques for project, stage, team and exception plans

5) Produce specific plans for managing reception

6) Define the roles and responsibilities for planning

7) Use lessons to inform planning

Question 20

When is the project plan created?

Answer 20

During the initiating a project process

Question 21

When is the initiation stage plan created?

Answer 21

During the starting up a project process

Question 22

When are stage plans created?

Answer 22

Managing a stage boundary process

Question 23

What does the project plan provide the business case?

Answer 23

Plan cost and timescales and identifies major control points

Question 24

How is the project plan used by the project board?

Answer 24

As a baseline to monitor progress stage by stage.

Question 25

When is stage plan finalised?

Answer 25

Near the end of the previous stage.

Question 26

What does Prince 2 define as the starting point for planning?

Answer 26

Fully understand the products or deliverables of the project. this is known as “Product Based Planning”

Question 27

What is product in Prince 2?

Answer 27

Anything that is produced by or on the way through a project.

Question 28

What are baseline products?

Answer 28

All the items of documents, which are procured during a project to ensure it is managed correctly.

Question 29

Provide examples of Baseline products:

Answer 29

1) Business case

2) Plan

3) Risk register

4) Issue register

5) Checkpoint reports

6) End project report

Question 30

What is the Product breakdown structure?

Answer 30

A topdown view of all the products the project is going to generate

Question 31

Who is responsible for specifying the project product?

Answer 31

1) The senior user

However, in practice the PM usually writes the Project Product Description in conjunction with he senior user and the exec

Question 32

What is the Project Product Description

Answer 32

High level scope of the project

Question 33

Where should external products be captured?

Answer 33

Risk register - with the threat to the plan

Question 34

Where are Product Breakdown structures used?

Answer 34

Project and stage plan levels and optimal for team plans

Question 35

What are the benefits of Product Based planning?

Answer 35

1) Constantly identified products

2) Clear requirements meaning better communication

3) Defines the scope boundary

4) Manage risk

5) bases for work package

6) Approval procedures

Question 36

Spend 5 minutes looking at the Headings for Product Description

Answer 36

Done

Question 37

What is the Product Flow Diagram?

Answer 37

The sequence in which the products need to be created… this, then this, then that