PG 202-14 DESK OFFICER

Question 0

WHAT ATTIRE SHOULD A SUPERVISOR HAVE ON WHEN PERFORMING HIS DUTIES AS DESK OFFICER?

Answer 0

His Uniform

Question 1

What are the basic responsibilities of a supervisor prior to assuming duties as desk officer ?

Answer 1

1. Perform duty in uniform
2. Be responsible for all police operations within command during tour
3. Visit all areas of the command facility at least once each tour
4. Personally check both female and male restrooms and locker rooms for any structural defects that would permit visual access by persons located outside these private areas, and take immediate corrective action to rectify any such condition, when circumstances dictate
5. Inspect command for display of any offensive material.
6. Inspect the property locker and all areas within command where invoiced property is being held at the commencement of each tour.

Question 2

When there is more than one patrol supervisor working on patrol, one will relieve the desk officer for what?

Answer 2

for meal

Meal relief is not considered an emergency

Question 3

A desk officer will not assigned desk duty to whom?

Answer 3

Police officers

Question 4

List 11 things a Desk Officer will Supervise within the command?

Answer 4

A.supervise Arrest processing

B.Periodically inspect the arrest processing area

C.ascertain number of prisoners on hand and length of time in command.

D.The performance of the

E. Command clerk

F. Telephone switchboard operator

G. Attendant

H. Patrol wagon operator

I. issuance of summons books

J. Supervise platoon sign-out at end of tour.

K. Supervise subordinate members of command.

Question 5

When it comes to the property locker, what are some of the basic functions of the desk officer to ensure that all properties are accounted for ?

Answer 5

1. Utilize the PROPERTY INDEX (PD542-103) to determine what property has been invoiced and compare the property against the corresponding PROPERTY CLERK INVOICES (PD521-141).
2. Inspect seals on all plastic and jewelry security envelopes present for tampering and conduct immediate investigation if seal is violated.
3. Inspect seals on all peddler property bags and compare their serial numbers with those serial numbers entered into the Command Log by the ranking officer who supervised the respective seizures.
4. Enter results of inspection of invoiced property and seals in Command Log including each PROPERTY CLERK INVOICE number. Make a separate entry indicating any INVOICES stored within the command in excess of thirty (30) days, listing each PROPERTY CLERK INVOICE number.
5. Notify the operations coordinator of the number of PROPERTY CLERK INVOICES stored within the command in excess of thirty (30) days and expedite delivery of the invoiced property to its final storage location.
6. Safeguard key and invoiced property during tour.

Question 6

After inspecting all properties stored within the command and comparisons are made with the index sheet the desk officer should Certify the accuracy and completeness of entries made within what log?

Answer 6

Command Log concerning vouchered property

Question 7

Who would you notify if PROPERTY CLERK INVOICES are stored within the command in excess of thirty (30) days.

Answer 7

operations coordinator

Question 8

10. When do roll call adjustments are made?

Answer 8

Prior to posting platoon; after platoon is posted record post changes, and as they occur, in Command Log and on front of ROLL CALL (PD406-144).

Question 9

Make required adjustments at roll call and finalize as per

Answer 9

ARCS procedures

Question 10

D.O. will Conduct roll call in the presence of whom and WIIL inspect for the following ?

Answer 10

lieutenant platoon commander,
inspect uniforms and equipment
command conditions

Question 11

Who does the D.O. Notify of reassignment of members returning from court or other details

Answer 11

Patrol supervisor

Question 12

Who does the D.O. Interview whenever entering the command

Answer 12

Visitors

Question 13

15. Monitor FINEST for messages affecting who

Answer 13

command or members of command.

Question 14

The D.O. Should not assign the cell attendant any duty requiring them to leave

Answer 14

the cell block while prisoners are lodged therein.

Question 15

19. Examine and sign

Answer 15

forms and reports as required.

Question 16

20. Process summonses issued during previous twenty-four hour period when performing

Answer 16

Previous twenty four hour period when performing duty with first platoon

Question 17

What application does the D.O. Processes

Answer 17

application for bail and personal recognizance.

Question 18

In what log does the desk officer enters all members of platoon entering command for any reason.

Answer 18

Interrupted patrol log

Question 19

The desk officer Certify entries in TELEPHONE DISPATCH LOG (PD112-143) by signing the log when?

Answer 19

after 4th hour and at end of tour.

Question 20

D.O. Record hourly rings for all uniformed members performing duty between what time?

Answer 20

0200 and 0700 hours.

Question 21

In addition, D.O. Also maintain and operate two things, what are they?

Answer 21

Telephone Record
Operate and monitor
Base radio

Question 22

29. Arrange meals and reliefs for personnel

Answer 22

assigned to duty in command facility.

Question 23

D.O. should Ascertain that supervisor conducts investigation when a member of the service is

Answer 23

is injured and/or Department property is damaged and submit required reports in connection therewith.

Question 24

31. Make required notifications to members of the service

Answer 24

assigned to or residing within command.

Question 25

32. Supervise distribution of

Answer 25

paychecks and make appropriate Command Log entries.

Question 26

33. Notify commanding officer of important matters, including

Answer 26

unusual arrest or occurrences and important messages or conditions requiring personal attention.

Question 27

34. Promptly notify the Intelligence Division’s Operations Unit of major incidents such as,

Answer 27

homicides; assaults involving shootings, stabbings or slashings; home invasions; crime resulting in serious injury to members of the service, significant seizure of contraband, drugs, money, or fireworks; burglary, robbery, firearms, shooting, or pattern crime arrests; gang incidents; hidden compartments (traps) in specific vehicles and any other special circumstances deemed appropriate by the Commanding Officer, Intelligence Division and/or precinct/PSA/transit district commanding officer.

Question 28

35. Confer with commanding officer, executive officer, and operations coordinator concerning any

Answer 28

trends observed or other matters of importance.

Question 29

36. Safeguard and distribute portable radios giving priority to the

Answer 29

nature of member’s assignment

Question 30

37. Check on repair, availability and distribution of field equipment, such as,

Answer 30

portable radios and emergency equipment and make entries in pertinent records

Question 31

38. Examine reports and forms prepared during previous twenty-four (24) hours and

Answer 31

process as required when performing duty with the First Platoon and Forward reports or forms to Departmental units or other commands.

Question 32

Ensure that the United States flag is displayed properly between

Answer 32

sunrise and sunset on each day

Question 33

41. DO NOT permit unauthorized person behind the desk except the following persons when performing their official duties: who are they?

Answer 33

a. Members of the service
b. Judicial Officers
c. M.E or assistant
d. Corporation Counsel or assistant
e. Comptroller or assistant
f. District Attorney or assistant

Question 34

D.O. Will Accept service of civil process for member of command and notify member concerned, when

Answer 34

principal administrative associate not performing duty.

Question 35

The D.O. Will only Assign qualified member to operate patrolwagon when civilian operator is not available. If neither is available in command, who does the D.O. Request to assign a body?

Answer 35

patrol borough command to assign operator.

Question 36

44. DO NOT assign patrolwagon operator any duty outside stationhouse without prior approval of

Answer 36

borough court section concerned. (Assignments from borough court section concerned have priority over precinct assignments).

Question 37

The desk officer will Verify arrival and departure of command receptionist by doing what?

Answer 37

signing Personnel Schedule and Time Sheet.

Question 38

The D.O. Will not deploy SNEU/Anti-Crime or Peddler Enforcement personnel unless a

Answer 38

SNEU/Anti-Crime/Peddler Enforcement supervisor is assigned directly and totally to their supervision.

Question 39

50. Ensure that meals assigned to supervising officers performing duty are scheduled

Answer 39

so that a supervisor is on patrol at all times.

Question 40

51. Desk Officer will Notify telephone switchboard operator of what?

Answer 40

All post changes.

Question 41

Who does the Desk Officer report defective gas pumping equipment to ?

Answer 41

Fleet Services Division, Fuel Control.

Question 42

53. Desk Officer will promptly post any messages which modify what ?

Answer 42

the “Uniform of the Day.”

Question 43

Prepare DAILY VEHICLE ASSIGNMENT SHEET (PD120-141)

Answer 43

on each tour.
Maintain SHEETS for the current month on a clipboard behind the desk.
a. Verify DAILY VEHICLE ASSIGNMENT SHEET when performing duty with the first platoon
b. Have completed SHEETS filed after each month.

Question 44

When does the PRECINCT CONSOLIDATED TOUR REPORT (PD120-140) prepared ?

Answer 44

It is prepared on every tour and then it get attached to the desk copy of the ROLL CALL.

Question 45

How often does the desk officer Inspect areas containing Department computer systems?

Answer 45

at least once each tour and ensure that all systems are being used within Department guidelines and are not damaged in any way.

Question 46

Desk officers also processes application for what exactly ?

Answer 46

Bail and personal recognizance.

Question 47

To determine what property has been invoice the desk officer will utilize what sheet?

Answer 47

Utilize the PROPERTY INDEX (PD542-103)

Question 48

1. Utilize the PROPERTY INDEX (PD542-103) to determine what property has been invoiced and compare the property against the corresponding PROPERTY CLERK INVOICES (PD521-141).
2. Inspect seals on all plastic and jewelry security envelopes present for tampering and conduct immediate investigation if seal is violated.
3. Inspect seals on all peddler property bags and their serial numbers with those serial numbers entered into the Command Log by the ranking officer who supervised the respective seizures.
4. Enter results of inspection of invoiced property and seals in Command Log including each PROPERTY CLERK INVOICE number. Make a separate entry indicating any INVOICES stored within the command in excess of thirty (30) days, listing each PROPERTY CLERK INVOICE number.
5. Notify the operations coordinator of the number of PROPERTY CLERK INVOICES stored within the command in excess of thirty (30) days and expedite delivery of the invoiced property to its final storage location.
6. Safeguard key and invoiced property during tour.

Answer 48

Inspect seals on all peddler property bags and their serial numbers with those serial numbers entered into the Command Log by the ranking officer who supervised the respective seizures.