PG 205-22 DEFINITE MILITARY LEAVE

Question 0

NOTE: A request for military leave to attend an unscheduled drill must be accompanied by a Standard Military Order indicating the reason. The Standard Military Order must be signed by the member’s military unit Commander or other supervisor with Commander’s signature authority.

3. Notify roll call personnel and timekeeper immediately if drill is cancelled after LEAVE OF ABSENCE REPORT was

Answer 0

submitted and perform scheduled tour of duty.

Question 1

PURPOSE

To grant members of the service (uniformed and civilian) leaves of absence to perform military duty for a period or periods not exceeding a total of thirty (30) working days (or its equivalent in hours for civilian members of the service), in any one (1) calendar year or in any continuous period of absence.

DEFINITIONS

WORK DAY - Any day where the member is excused from performing duty with this Department to attend a military drill. Excusals from work to attend military drill require documentation that the member is being ordered to attend and documentation that they attended drill.

DRILL SCHEDULE - An advance schedule (i.e., quarterly, semi-annual or annual) from a member’s Reserve or National Guard Unit which indicates the dates the member will be performing military duty for the Federal fiscal year, which runs from October to September.

UNSCHEDULED DRILL - A drill date not in conformance with the drill schedule.

PROCEDURE

When ordered to report for military duty for thirty (30) days or less:

MEMBER OF THE SERVICE

1. Provide respective timekeeper with copy of

Answer 1

current drill schedule and military unit telephone number.

2. Submit LEAVE OF ABSENCE REPORT (PD 433-041) and Standard Military Order to timekeeper at least two (2) weeks prior to commencement of leave.
   a. Ensure military leave captions on LEAVE OF ABSENCE REPORT are completed listing actual hours of drill (broad time frames such as 0001 to 2400 hours are not acceptable).

Question 2

NOTE

Contact the Military and Extended Leave Desk for instructions if leave commences in the current calendar

Answer 2

year and continues into the following year(s) (e.g., leave begins on December 20th and ends the following January 5th) or if the leave exceeds thirty (30) days. A member must have exhausted all thirty (30) work days before leave without pay is granted.

No documentation is required if a member’s military drill falls solely on their regular days off (RDOs). However, timekeepers must be aware of the scheduled drill dates.

Question 3

MEMBER OF THE SERVICE

9. Submit a Certificate of Attendance to timekeeper within t

Answer 3

en (10) days after return from military duty.

NOTE: The Certificate of Attendance must be signed by the member’s military Commander or other supervisor with Commander’s signature authority.

10. Notify integrity control officer and timekeeper upon return to duty of failure to attend drill for which leave was requested/granted.

Question 4

NOTE

Ensure that if leave commences in the current calendar year and continues into the following calendar year(s) or if leave exceeds

Answer 4

thirty (30) days that the Military and Extended Leave Desk is contacted. Excusals for authorized military leave, where member has submitted required documentation (i.e., current contract, drill schedule and Standard Military Orders), cannot be denied.

Question 5

DESIGNATED MEMBER AT MILITARY AND EXTENDED LEAVE DESK

18. Monitor Payroll Management System M049

Answer 5

Report for every command on monthly basis to ensure that there are no negative balances.

19. Forward a request to conduct an investigation to the integrity control officer of the command concerned, where negative balance exists.

NOTE: In addition to contacting the military unit when verifying attendance, integrity control officers may request that the member produce their military Leave Earning Statement (LES) for the drill which the member failed to provide a Certificate of Attendance.

Question 6

ADDITIONAL DATA

Members of the Reserves or National Guard are required to furnish to their timekeeper two (2) copies of any separation certificate, discharge, or transfer orders within

Answer 6

thirty (30) days of such change. One (1) copy will be sent to the Military and Extended Leave Desk and the other will be filed in the member’s personnel folder. If a member fails to submit a current drill schedule, the integrity control officer will ascertain if such failure was due to their transfer to inactive reserve or discharge. The integrity control officer will notify the Commanding Officer, Military and Extended Leave Desk, in writing, and the member will be removed from the active reserve roster.

Question 7

RELATED PROCEDURES

All Standard Military Orders and Certificates of Attendance must be in the format illustrated in Appendix “A.”

Answer 7

Indefinite Military Leave (P.G. 205-23)

FORMS AND REPORTS

LEAVE OF ABSENCE REPORT (PD433-041)

MILITARY ABSENCE RECORD (PD433-147)

ABSENCE AND TARDINESS RECORD (PD433-145)

APPENDIX A

(Sample of Standard Military Order - Not Included, see print Patrol Guide)