582 Accreditation/staff inspections/internal audit

Question 1

The Manager of Accreditation Unit must receive Accreditation Manager’s training within
_____ of transfer to the Accreditation Unit.

Answer 1

one year

Question 2

Each component of JSO shall be inspected at least
once every _______; however, a component may be inspected without prior
notification.

Answer 2

four years

Question 3

Upon the conclusion of any staff inspection and receipt of the results detailed within a
Preliminary Inspection Report, the commanding officer of the inspected unit/component
shall:
a. Review the Preliminary Inspection Report;
b. Check for discrepancies;
c. Respond to the inspection findings and/or opportunity for improvements (OFI) within_______ after receipt with a detailed plan for addressing the findings contained in
the inspection report;

Answer 3

15
calendar days

Question 4

Within_____ of receipt of the inspection report, provide proof of all completed items
in response to the inspection findings, or OFIs, and note any uncompleted responses to
findings by sending an email detailing this information to the Staff Inspections Unit.

Answer 4

60 days

Question 5

Both monthly and quarterly line inspections shall be conducted An electronic copy of the appropriate form shall be maintained by the employee’s immediate
supervisor on the respective unit drive and/or personal drive provided by JSO. Upon an
employee’s transfer to another unit, the supervisor shall ensure the electronic file is sent via
intradepartmental email to the newly assigned supervisor. Current supervisors shall maintain
the electronic copy of each form for a period of ______ after the date of the last entry
onto the form.

Answer 5

48 months

Question 6

Corrective Action for Line Inspections [CALEA 53.1.1]
a. Minor discrepancies found during inspections (unless repeated) shall be handled ______.

Answer 6

verbally
by the immediate supervisor.

Question 7

line inspections: Any inspection that reveals serious deficiencies in personnel, equipment, or facilities shall
be documented on ____________. This report shall include a plan of action and target
date for completion of corrective action, if within the capabilities of the supervisor.

Answer 7

Form P-0004 (Intradepartmental Correspondence), by the supervisor,
to the next higher level of command