Chapter 4: BP Overview

Question 1

What is the first step type in every bp?

Answer 1

Initiate

Question 2

You create a new company organization. You have not yet assigned it to a company hierarchy. What business process definition will the new company follow?

Answer 2

Default definition

Question 3

What is the BP Administrator security group?

Answer 3

Can create & maintain all bp setup data, including bp definitions, steps, condition rules, notifications, and to-dos. Provides visibility into all bp events

Question 4

Is BP Administrator user or role-based?

Answer 4

User-based

Question 5

True or False: when you send a BP back, it does NOT have to run through the BP process again. It will start back up where you left off

Answer 5

False, it will have to run through the BP process again

Question 6

What happens when a sub-process reaches completion step?

Answer 6

Returns to main process

Question 7

What are sub-processes?

Answer 7

Action steps added within the BP, with the exception of review steps

Question 8

What are the four BP step types?

Answer 8

Initiation, Action, Approval, Other step types

Question 9

Name two examples of other step types in a BP

Answer 9

Approval Chain, Mass Approval

Question 10

Can you make changes to the BP when you’re in an approval step?

Answer 10

No, would have to send it back to the action steps

Question 11

Can you make changes to the BP when you’re in an action step?

Answer 11

Yes

Question 12

What is BP defintion?

Answer 12

Definition of workflow steps, in needed order, with needed routing, etc.

Question 13

What is a BP instance?

Answer 13

BP that the initiator has started

Question 14

What is a task?

Answer 14

An activity that the performer needs to complete, step in a BP definition

Question 15

Give an example of a task in a BP

Answer 15

To-do, action, approval

Question 16

What is an event?

Answer 16

Transaction for a worker when a bp is invoked

Question 17

Give an example of an event in a BP

Answer 17

Accounting journal, supplier invoice

Question 18

Define security group

Answer 18

Group of people with specific responsibilities and permissions

Question 19

Define target

Answer 19

Object the bp operates on

Question 20

What happens if ‘All’ is flagged in a BP definition?

Answer 20

Every single member of that group must approve before moving on

Question 21

Should you create org specific bp definitions?

Answer 21

No it gets too messy, try to configure bp through conditional rules for multiple orgs

Question 22

What report shows you all BPs associated with a business object?

Answer 22

BP Definitions for Business Object

Question 23

What are the two ways you can do bp modifications?

Answer 23

View and Edit

Question 24

What can you do in ‘Edit’ mode?

Answer 24

Add or remove steps, order steps, assign security groups, assign due dates, flag steps as optional, require all to act on a step

Question 25

What can you do in 'View' mode?

Answer 25

Add Notifications, configure steps (i.e. condition rules, step label override, advanced routing, etc.)

Question 26

Would you be in View or Edit mode to add condition rules?

Answer 26

View

Question 27

Would you be in View or Edit mode to add or remove steps?

Answer 27

Edit

Question 28

Would you be in View or Edit mode to do a step label override?

Answer 28

View

Question 29

Would you be in View or Edit mode to order steps?

Answer 29

View Edit

Question 30

What are condition rules?

Answer 30

Control how tasks are delivered

Question 31

What do condition rules consist of?

Answer 31

One or more logical statement separated by logical operator (and/or)

Question 32

What are the four types of condition rules?

Answer 32

1. Entry, 2. Validation Condition, 3. Exit, 4. While Running

Question 33

What is an entry condition rule?

Answer 33

Determine whether or not we enter into the step

Question 34

If an entry condition rule is true, what does that mean?

Answer 34

You can enter the step

Question 35

If an entry condition rule is false, what does that mean?

Answer 35

You don't enter the step

Question 36

What is a validation condition condition rule?

Answer 36

Check over a bp to make sure you don't have any missing fields, alert if missing

Question 37

Give an example of a validation condition

Answer 37

Always have AP attach copy of an invoice, if not attachment stop the BP and let them know they cannot proceed without attachment

Question 38

What is an Exit condition rule?

Answer 38

Uses approval chain

Question 39

What is an approval chain?

Answer 39

Keep running to get more approvals or do we have enough approval to get out of chain

Question 40

Where do you create conditional rule for bp?

Answer 40

Maintain Step Conditions

Question 41

What do you add to a condition to make it more specific?

Answer 41

And