Data Management Flashcards
(26 cards)
How long do you keep data for?
- 6 years if the contract is signed underhand
- 12 years if contract is signed as a deed
- RICS recommends up to 15 years.
What type of data systems are used in your organisation?
- Shared hard drive
- backed up severs
- Online storage (Drop box)
- Microsoft Teams
- Project extranet
What is a project extranet?
A computer network that allows external parties to view files on a secure platform (Skanska - SkanShare)
What are the advantages of a project extranet system?
- Improves communication
- 24 hour access
- Efficient
- Secure
What are the dis-advantages of a project extranet system?
- Expensive
- Requires maintenance
- May require user training
What are the benefits of a cloud-based system?
- Easy to access anywhere in the world
- Low set up costs
- Can work in Realtime
- Secure and password protected.
What pricing data is available to you?
- BCIS
- in house records
- costs books
- benchmarking
What is the Data Protection Act 2018?
The act controls how your personal information is used.
It is the UK’s implementation of GDPR
What is GDPR?
- Is a regulation in EU law on data protection and privacy
- It also addresses the transfer of personal data outside the EU and EEA areas
What is the purpose of GDPR?
- It was designed to harmonise data privacy laws across the EU to provide greater protection and rights to individuals.
- It was also created to alter how businesses store date and handle data.
- There are large fines for a breach of these rules.
Who are the key persons outlined in GDPR?
Data Controller - person who decides how and why to collect and use data.
Data processor - Person who processes data on behalf of the controller.
Data subject - Individual. Who the data is about.
Data protection officer - Person who ensures compliancy with the act.
What constitutes to personal data?
- Information related to a person that can be used to directly or indirectly identify a person
- name, photo, email address, bank details, medical information, computer IP address.
What is the difference between a data controller and a data processor?
- Controller decides why and how information is used
- The processor processes personal data.
What are 8 individual rights under GDPR?
- To be informed
- To access
- To rectification
- To erasure
- To restrict processing
- To data portability
- To object
- To automated decision making/profiling
Who enforces GDPR?
The information commissioners office
What is the freedom of information act?
- The Freedom of Information Act 2000
- Provides public access to information held by public authorities upon request.
If you intend to destroy a document, what should you consider beforehand?
- Is the document an original contract or legal document?
- Can the document be required for litigation or other purposes?
- Does the document relate to a live project?
- Is a back-up copy avaliable?
What measures could be taken to protect sensitive information?
Have non-disclosure agreements in place and use password protected servers or lockable cabinets.
How can we protect data when transferring it?
Encryption, recorded special delivery, mark it as confidential, use a secure network.
What is an information barrier?
A physical or electronic separation of individuals within the same firm.
Aim is to protect confidential information.
What is BIM?
Building Information Modelling
Tell me about BIM
BIM is a process that encourages collaborative working between all the disciplines involved in design, construction, maintenance and use of buildings.
What are the advantages of BIM?
- You are able to make design changes easily on site
- It encourages better planning and design
- Anyone, anywhere in the world with access is able to and collaborate
What are the disadvantages of BIM?
- It doesn’t pick up clash detection as accurately as it suggests
- It requires a lot of investment in training to be able to use it
- The software is expensive and sometimes firms cannot afford it.
