Data Management Flashcards
(19 cards)
Give me an example of how you process and handle confidential information.
I follow my data protection policies in my company and sign an NDA when required.
Give me an example of how you ensure that data is kept securely.
I ensure that data is stored properly, using secure passwords and I don’t share information with third partys.
What data protection legislation are you aware of nationally?
The Privacy Act, 1974
Tell me about how you extract data from a source regularly used in your role.
I extract data from ProCore regularly by downloading it and storing it on a secure filing system.
I make sure it is password protected and limit access to those who view it.
What are the limitations of primary/secondary data sources?
Primary data, while offering greater control and specificity, can be time-consuming, resource-intensive, and involve data management challenges.
Secondary data, while more accessible and cost-effective, may lack specificity, potentially be outdated, and have quality variations.
What is the difference between and Deed and a Title?
A title is a concept used to discuss ownership of a home, whereas a deed is a physical document proving the ownership, or the title.
How do you source title information?
You’d typically source it from public records, which are maintained by government agencies like county or municipal offices. These records, often accessible online, contain details like property addresses, legal descriptions, and transaction history, which are crucial for establishing ownership.
What are the differences between manual and electronic records?
Manual records are tangible paper, and electronic records are online.
What is an index map?
An index map, or indexing, is a data structure that helps efficiently locate and retrieve data within a database or search engine.
What does encryption mean?
Encryption is used to protect data from being stolen, changed, or compromised.
What is a firewall?
Helps protect data by preventing unauthorized access and filtering malicious traffic.
Which records are manually kept in your office and why?
I work onsite, so we don’t have manual records, except some safety information for visitors.
What is BIM and how can it be used?
BIM is a 3D modeling software that can be used for mapping out buildings and sharing specific information about a project.
What is ISO 9001?
It’s a globally recognized standard for Quality Management.
What are the requirements of ISO 9001?
ISO 9001 requires organizations to effectively manage documented information to support their processes and demonstrate conformity.
What does ISO 27001 relate to?
ISO 27001 is an international standard that provides a framework for managing the security of information assets, including data.
Why is quality management important?
Quality Management is important for
What is an Electronic Document Management System (EDMS)?
It ensures data is accurate, reliable, and consistent, leading to better decision-making, improved efficiency, and reduced risks.
What is data redundancy?
Data redundancy refers to the duplication of data within a database or storage system, where the same information is stored in multiple locations.
