ENGINEER DEPARTMENT TECHNICAL MANUALS

Question 1

What COMDTINST’s establish policies, procedures and standards for the administration for the paperwork management and directives system?

Answer 1

COMDINST M5212.12 and M5215.6

Question 2

A military communication in which policy is established or a specific action is ordered, a plan issued with a view to putting it into effect when so directed or in the event that a stated contingency arises and broadly speaking, any communication which initiates or governs action, conduct or procedure.

Answer 2

Directive

Question 3

When an official document includes any of the following actions:

• Establishes policy
• Prescribes a method or procedure
• Establishes standard of operation
• Establishes or changes organizational structure
• Delegates authority
• Assigns responsibility
• Establishes a form report
• Revises, supplements or cancels a directive.
• What must happen?

Answer 3

A DIRECTIVE must be issued

Question 4

Name 9 types of directives:

Answer 4

• Transmittal Instruction
• Instruction(INST)
• Notice(NOTE)
• Manual(M)
• Operation Plan(OPLAN)
• Standard Operating Procedures(SOP)
• Message-Type Directives(ALCOAST)
• Punitive General Order or Regulation
• For Official Use Only(FOUO)

Question 5

This type of instruction is used to promulgate a manual and remains in effect for the life of the manual

Answer 5

Transmittal Instruction

Question 6

A directive prescribing authority or containing information with continuing reference value or that requires continuing action.

Answer 6

Instruction (INST)

Question 7

How long does an INSTRUCTION remain in effect?

Answer 7

It remains in effect until it is replaced or cancelled by ORIGINATOR or HIGHER AUTHORITY.

Question 8

How often should Originators of Instructions**, review their **Instruction?

Answer 8

Every 4 years** and validate them through their **DIRECTIVES COORDINATOR.

Question 9

A directive of a one-time or brief nature** and has the same effect of an **Instruction (INST).

Answer 9

Notice (NOTE)

Question 10

What does all Notice(NOTE)** have in **common?

Answer 10

Self-Cancelling Provisions

Question 11

When will a Notice(NOTE)** be **automatically cancelled?

Answer 11

AFTER 1 YEAR

Question 12

When must** a **Notice(NOTE)** be **issued** as an **Instruction (INST)?

Answer 12

If the Notice(NOTE) information is to remain in effect more than a 1 year.

Question 13

A permanent** type of **Instruction** containing **25 or more pages

Answer 13

MANUAL (M)

Question 14

What is a Manual (M) required to have?

Answer 14

A table of contents** and **organized by chapters** and **sections.

Question 15

How often must a Manual(M) be reviewed?

Answer 15

ANNUALLY for content

Question 16

Who has authority** to **cancel** a **Manual (M)?

Answer 16

The Originator or Higher Authority

Question 17

Any Plan** for the conduct of **Military Operations** in response to a requirement established by a **Responsible Senior Official.

Answer 17

OPERATION (OPLAN)

Question 18

Who prepares an Operation Plan(OPLAN)?

Answer 18

Commanding Officer/Commander

Question 19

A set of Instructions covering those features of Current Operations that lend themselves to a Definite or Standardized Procedure** without loss of **Effectiveness.

Answer 19

STANDARD OPERATING PROCEDURES (SOP)

Question 20

Why does an Office** or **Command develop an SOP?

Answer 20

To ensure correct adherence to internal procedures

Question 21

Commandant Notices** of an **Urgent Nature transmitted through the telecommunications system.

Answer 21

MESSAGE-TYPE DIRECTIVES (ALCOAST)

Question 22

Any Directive** or **Change** to a Directive that is intended to **make specific conduct directly punishable as a crime.

Answer 22

PUNITIVE GENERAL ORDER or REGULATION

Question 23

Define For Official Use Only(FOUO):

Answer 23

FOUO is a protective marking.

Question 24

Who is authorized** to **issue Directives?

Answer 24

• The Commandant
• Area, District and Group Commanders
• Commanders, Maintenance and Logistics Commands
• Commanding Officers
• Officers-in-Charge (OINC)

Question 25

Where will an **_Originator**_ of a _**Directive**_ find guidance for retaining _**Official File Copies?_**

Answer 25

**COMDTINST M5212.12, Information and Life Cycle Management**

Question 26

What are the **_two purposes**_ of the _**Standard Distribution List (SDL)?_**

Answer 26

* To provide **_contact information_** for every Coast Guard unit & distribution symbols * Provides **_Instructions**_ for _**correspondence handling_** throughout the Coast Guard

Question 27

What 2 resources may be accessed to determine which **_Publications**_ are required at a _**Unit**_ and if there are _**Updates?_**

Answer 27

* **Directives, Publications and Reports Index, COMDTNOTE 5600** * **The Naval Engineering Technical Information Management System(NE-TIMS)**

Question 28

What would you find in **_Directives, Publications and Reports Index_**?

Answer 28

A list of every **_Directive Issued_** by the CG and required **_Distribution List_**.

Question 29

What would you find in **_Naval Engineering Technical Information Management System(NE-TIMS)?_**

Answer 29

**_Specific Technical Publications_** (e.g. manufacturer’s instruction books and drawings)

Question 30

What is the **_preferred**_ method to search in _**Naval Engineering Technical Information Management System(NE-TIMS)_** database?

Answer 30

By **_PLATFORM_**, in the **_PLANSET_** section.

Question 31

What **_references**_ must be used to complete a _**Department Library Inventory?_**

Answer 31

* **Directives, Publications & Report Index(DPRI)** * **Naval Engineering Technical Information Management System(NE-TIMS)**

Question 32

Provides **_Electronic Copies**_ of the _**Technical Publications & Drawings_** that are required to be maintained

Answer 32

**Naval Engineering Technical Information Management System(NE-TIMS)**

Question 33

What does **_NE-TIMS_** stand for?

Answer 33

**Naval Engineering Technical Information Management System**

Question 34

What does **_DPRI_** stand for?

Answer 34

**_Directives, Publications and Reports Index_**

Question 35

What manual publishes the complete **_list of CG Directives & their Required Distribution?_**

Answer 35

**Directives, Publications & Reports Index (DPRI)**

Question 36

What are the 3 **_basic types of changes**_ to _**Directives_**?

Answer 36

* REISSUE * PAGE REPLACEMENT * PEN CHANGE

Question 37

When **_50% or more**_ of the _**Original Text**_ or when the _**signature page is changed_**.

Answer 37

**REISSUE**

Question 38

**_Issued**_ when changes to an _**Instruction**_ or _**Notice**_ are _**NOT_** extensive

Answer 38

**PAGE REPLACEMENT**

Question 39

**_PEN & INK CHANGES**_ may be used on a _**Published Directive**_ if changes are _**minor._**

Answer 39

**PEN CHANGE**

Question 40

How may a **_Directive**_ be _**cancelled?_**

Answer 40

A **_Directive**_ may be _**cancelled**_ by another _**Directive Issued**_ by the _**Originator or Higher Authority_**

Question 41

Where does the **_Statement of Cancellation_** appear?

Answer 41

The **_Statement of Cancellation**_ appears in the _**third paragraph of the Cancelling Directive_**

Question 42

Where does the **_Statement of Cancellation**_ appear in a _**Notice**_ issued only to _**cancel another Directive_**?

Answer 42

It appears in the **_first paragraph_**

Question 43

Where would you obtain a **_Platform’s Distribution Symbol?_**

Answer 43

**Standard Distribution List (SDL)**

Question 44

What must you do to maintain a **_Directive**_ that is not listed for your _**Platform?_**

Answer 44

Initiate an **_Allowance Change Request_**

Question 45

Where would you find **_instructions**_ to initiate an _**Allowance Change Request?_**

Answer 45

**Chapter 1, Section G of the DPRI**

Question 46

How are **_Instructions(INST) & Notices(NOTE)_** arranged?

Answer 46

**_Numerical Order**_ ordered by _**Standard Subject Identification Codes(SSIC’s)**_ regardless of _**Originating Authority_**

Question 47

Chapter \_\_\_, Section ___ of the **_DPRI_** gives a complete **_list of stock point addresses & the correct type of order form to be used._**

Answer 47

Chapter 1, Section C

Question 48

Who is the **_Sole Authority_** for **_Publishing**_ and _**Issuing Amendments_** to Naval Engineering Technical Publications (TPs)?

Answer 48

**_ELC (02T)_**

Question 49

Who maintains a **_"Master Library"_** of all Naval Engineering Technical Publications?.

Answer 49

**ELC (02T)**

Question 50

Change Proposals. Recommended changes to existing TPs shall be submitted to ELC (02T) via the cognizant ___ for **_approval._**

Answer 50

**_MLC_**

Question 51

**_WHO_** determines the distribution of TECHPUB's when assigning TECHPUB numbers?

Answer 51

**ELC (02T)**

Question 52

All commands can order TECHPUB's and Amendments using the \_\_\_\_\_\_\_\_\_ requisition system and the routing identifier ZNC.

Answer 52

**_MIL-STRIP_**

Question 53

**_WHO_** assigns numbers to Technical Publications and will determine which equipment or systems are included?

Answer 53

**_ELC (02T)_**

Question 54

**_ELC (02T)_** will review the circumstances and determine if an amendment to a Technical Publications should be issued, whenever a requirement exists to:

Answer 54

* Change the physical characteristics or composition of any piece of equipment. * Alter the operational characteristics or procedures for any equipment. * Change parts or part numbers of any equipment component in sufficient detail to require proper review and evaluation by ELC (02T).