ENGINEER DEPARTMENT TECHNICAL MANUALS Flashcards Preview

MK1 EOCT ADMINISTRATION FLASHCARDS > ENGINEER DEPARTMENT TECHNICAL MANUALS > Flashcards

Flashcards in ENGINEER DEPARTMENT TECHNICAL MANUALS Deck (54)
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1

What COMDTINST’s establish policies, procedures and standards for the administration for the paperwork management and directives system?

COMDINST M5212.12 and M5215.6

2

A military communication in which policy is established or a specific action is ordered, a plan issued with a view to putting it into effect when so directed or in the event that a stated contingency arises and broadly speaking, any communication which initiates or governs action, conduct or procedure.

Directive

3

When an official document includes any of the following actions:

  • Establishes policy
  • Prescribes a method or procedure
  • Establishes standard of operation
  • Establishes or changes organizational structure
  • Delegates authority
  • Assigns responsibility
  • Establishes a form report
  • Revises, supplements or cancels a directive. 
  • What must happen?

A DIRECTIVE must be issued

4

Name 9 types of directives:

  • Transmittal Instruction
  • Instruction(INST)
  • Notice(NOTE)
  • Manual(M)
  • Operation Plan(OPLAN)
  • Standard Operating Procedures(SOP)
  • Message-Type Directives(ALCOAST)
  • Punitive General Order or Regulation
  • For Official Use Only(FOUO)

5

This type of instruction is used to promulgate a manual and remains in effect for the life of the manual

Transmittal Instruction

6

A directive prescribing authority or containing information with continuing reference value or that requires continuing action.

Instruction (INST)

7

How long does an INSTRUCTION remain in effect?

It remains in effect until it is replaced or cancelled by ORIGINATOR or HIGHER AUTHORITY.

8

How often should Originators of Instructions, review their Instruction?

Every 4 years and validate them through their DIRECTIVES COORDINATOR.

9

A directive of a one-time or brief nature and has the same effect of an Instruction (INST).

Notice (NOTE)

10

What does all Notice(NOTE) have in common?

Self-Cancelling Provisions

11

When will a Notice(NOTE) be automatically cancelled?

AFTER 1 YEAR

12

When must a Notice(NOTE) be issued as an Instruction (INST)?

If the Notice(NOTE) information is to remain in effect more than a 1 year.

13

A permanent type of Instruction containing 25 or more pages

MANUAL (M)

14

What is a Manual (M) required to have?

A table of contents and organized by chapters and sections.

15

How often must a Manual(M) be reviewed?

ANNUALLY for content

16

Who has authority to cancel a Manual (M)?

The Originator or Higher Authority

17

Any Plan for the conduct of Military Operations in response to a requirement established by a Responsible Senior Official.

OPERATION (OPLAN)

18

Who prepares an Operation Plan(OPLAN)?

Commanding Officer/Commander

19

A set of Instructions covering those features of Current Operations that lend themselves to a Definite or Standardized Procedure without loss of Effectiveness.

STANDARD OPERATING PROCEDURES (SOP)

20

Why does an Office or Command develop an SOP?

To ensure correct adherence to internal procedures

21

Commandant Notices of an Urgent Nature transmitted through the telecommunications system.

MESSAGE-TYPE DIRECTIVES (ALCOAST)

22

Any Directive or Change to a Directive that is intended to make specific conduct directly punishable as a crime.

PUNITIVE GENERAL ORDER or REGULATION

23

Define For Official Use Only(FOUO):

FOUO is a protective marking.

24

Who is authorized to issue Directives?

  • The Commandant
  • Area, District and Group Commanders
  • Commanders, Maintenance and Logistics Commands
  • Commanding Officers
  • Officers-in-Charge (OINC)

25

Where will an Originator of a Directive find guidance for retaining Official File Copies?

COMDTINST M5212.12, Information and Life Cycle Management

26

What are the two purposes of the Standard Distribution List (SDL)?

  • To provide contact information for every Coast Guard unit & distribution symbols
  • Provides Instructions for correspondence handling throughout the Coast Guard

27

What 2 resources may be accessed to determine which Publications are required at a Unit and if there are Updates?

  • Directives, Publications and Reports Index, COMDTNOTE 5600
  • The Naval Engineering Technical Information Management System(NE-TIMS)

28

What would you find in Directives, Publications and Reports Index?

A list of every Directive Issued by the CG and required Distribution List.

29

What would you find in Naval Engineering Technical Information Management System(NE-TIMS)?

Specific Technical Publications (e.g. manufacturer’s instruction books and drawings)

30

What is the preferred method to search in Naval Engineering Technical Information Management System(NE-TIMS) database?

By PLATFORM, in the PLANSET section.