FAR Part 15 Deck 4 Flashcards
(35 cards)
What is the definition of ‘Day’ as used in this subpart?
Has the meaning set forth at 33.101
“Day means a calendar day, unless otherwise specified. In the computation of any period-
(1)The day of the act, event, or default from which the designated period of time begins to run is not included; and
(2)The last day after the act, event, or default is included unless-
(i)The last day is a Saturday, Sunday, or Federal holiday; or
(ii)In the case of a filing of a paper at any appropriate administrative forum, the last day is a day on which weather or other conditions cause the closing of the forum for all or part of the day, in which event the next day on which the appropriate administrative forum is open is included.”
Refers to the specific definition provided in the referenced section of the regulations.
To what types of proposals does this subpart apply?
Competitive proposals and a combination of competitive procedures
Specifically described in sections 6.102(b) and 6.102(c).
What procedures should be followed for sole source acquisitions?
Procedures in 15.504, 15.506, 15.507, 15.508, and 15.509
With reasonable modifications, according to the guidelines provided.
What must the contracting officer do when an offeror’s proposal is excluded from the competitive range?
Notify offerors promptly in writing
The notice must include the basis for the determination and state that a proposal revision will not be considered.
What information must be included in the preaward notice for small business programs?
- Name and address of the apparently successful offeror
- Government will not consider subsequent revisions
- No response required unless there is a basis to challenge the size status
This applies to various small business procedures outlined in the regulations.
Under what circumstances is the preaward notice not required?
When urgency necessitates award without delay or under the 8(a) program
As determined in writing by the contracting officer.
What is the timeframe for providing postaward notices?
Within 3 days after the date of contract award
This applies to offerors whose proposals were in the competitive range but not selected.
What information is included in the postaward notice?
- Number of offerors solicited
- Number of proposals received
- Name and address of each offeror receiving an award
- Items, quantities, and unit prices of each award
- General reasons for the proposal’s rejection
Confidential business information must not be disclosed.
What document must the contracting officer provide to the successful offeror?
The executed contract or other notice of the award
This formalizes the award to the successful offeror.
What is required if the award document differs from the latest signed proposal?
Both the offeror and the contracting officer must sign the contract award
Ensures mutual agreement on the contract terms.
What can an offeror request if excluded from the competitive range?
A preaward debriefing
Must be submitted within 3 days after receipt of the notice of exclusion.
What topics should be covered in a preaward debriefing?
- Agency’s evaluation of significant elements in the proposal
- Summary of rationale for elimination
- Responses to relevant questions about source selection procedures
This information helps offerors understand their exclusion.
What information must not be disclosed during debriefings?
- Number of offerors
- Identity of other offerors
- Content of other proposals
- Ranking of other offerors
- Evaluation of other proposals
Protects the confidentiality of all participants.
What is the policy regarding unsolicited proposals?
Encourages submission of new and innovative ideas
Particularly in response to specific Government initiatives.
What defines a valid unsolicited proposal?
- Innovative and unique
- Independently originated and developed by the offeror
Must not fall under routine correspondence or advertising materials.
What is the definition of ‘Advertising material’?
Material designed to acquaint the Government with a prospective contractor’s products or services
Aimed at stimulating interest in purchasing.
What does ‘Contribution’ refer to in this context?
A concept, suggestion, or idea presented to the Government with no intention for further effort
This is distinct from unsolicited proposals.
What is the intent behind unsolicited proposals?
To enter into a contract with the offeror for research and development or efforts supporting the Government mission
Unsolicited proposals often involve a substantial investment of time and effort by the offeror.
What types of materials are not considered unsolicited proposals?
Advertising material, commercial product or service offers, or routine correspondence on technical issues
Defined in 15.601.
List the six requirements for a valid unsolicited proposal.
- Be innovative and unique
- Be independently originated and developed by the offeror
- Be prepared without Government supervision or involvement
- Include sufficient detail for determining Government support value
- Not be an advance proposal for a known agency requirement
- Not address a previously published agency requirement
True or False: Unsolicited proposals in response to a publicized general statement of agency needs are considered independently originated.
True
What information must agencies provide to potential offerors of unsolicited proposals?
- Definition and content of an unsolicited proposal
- Requirements concerning responsible prospective contractors
- Guidance on preferred submission methods
- Points of contact for information
- Information sources on agency objectives
- Procedures for submission and evaluation
- Instructions for identifying proprietary information
Who has the authority to bind the Government regarding unsolicited proposals?
Only the cognizant contracting officer
What basic information should be included in unsolicited proposals?
- Offeror’s name and address
- Type of organization
- Contact information for evaluation or negotiation
- Identification of proprietary data
- Date of submission
- Authorized representative’s signature
