FAR Part 8 Deck 2 Flashcards
(64 cards)
What is the primary regulation for limiting sources under Federal Supply Schedules?
Orders placed or BPAs established under Federal Supply Schedules are exempt from the requirements in part 6.
Justifications are required for restricting consideration.
What are the circumstances justifying limiting the source for orders exceeding the micro-purchase threshold?
- An urgent and compelling need exists
- Only one source is capable of providing the supplies or services required
- The new work is a logical follow-on to an original Federal Supply Schedule order
These circumstances must be documented in the justification.
What must be done within 14 days after placing an order exceeding the simplified acquisition threshold?
- Publish a notice in accordance with 5.301
- Post the justification on GPE and the agency’s website for a minimum of 30 days
GPE is the Governmentwide Point of Entry.
What must justifications for orders exceeding the simplified acquisition threshold include?
- Identification of the agency and contracting activity
- Description of the action being approved
- Supplies or services required
- Authority and supporting rationale
- Market research conducted
- Certification by the ordering activity contracting officer
Detailed requirements are specified in the regulations.
True or False: The justification for an order exceeding the simplified acquisition threshold must be approved by the agency’s senior procurement executive.
True
This applies to orders exceeding $75 million.
What is a requirement for brand name specifications?
Brand name specifications shall not be used unless essential to the Government’s requirements
Market research must indicate that no similar products meet the agency’s needs.
What is required for proposed orders or BPAs with an estimated value exceeding $25,000?
The ordering activity shall document the basis for restricting consideration to an item peculiar to one manufacturer
This documentation is essential for compliance.
What must be included in an order placed by an ordering activity?
- Complete shipping and billing addresses
- Contract number and date
- Agency order number
- Delivery time or period of performance
- Total price of order
Additional pertinent data must also be included.
Fill in the blank: The ordering activity shall inspect supplies at _______.
destination
Exceptions apply based on schedule contract requirements.
What actions can an ordering activity take if a contractor fails to perform an order?
- Terminate the order for cause
- Modify the order to establish a new delivery date
Procedures must follow specified guidelines.
What must an ordering activity contracting officer do if they terminate an order for cause?
Notify the schedule contracting office of all instances of termination for cause
This includes cases where fraud is suspected.
True or False: An ordering activity can place orders orally for all types of supplies and services.
False
Oral orders are not permitted for certain services and orders exceeding specified thresholds.
What is the role of the ordering activity contracting officer when a contractor asserts that failure was excusable?
Follow the procedures at 8.406-6, as appropriate.
This refers to specific guidelines for handling contractor claims of excusable failure.
What must be considered when repurchasing supplies if a contractor is charged excess costs?
Repurchase shall be made at as low a price as reasonable, considering:
* Quality required by the Government
* Delivery requirement
* Administrative expenses
What information must be included in notices about terminated orders?
The notice shall include:
* Name and address of the contractor
* Schedule, contract, and order number
* Line item number(s) and a brief description of the item(s)
* Cost of schedule items involved
* Excess costs to be collected
* Other pertinent data
Who may modify the contract to terminate supplies or services covered by the schedule contract?
Only the schedule contracting officer may modify the contract to terminate for cause.
This authority is crucial for ensuring proper contract management.
What is required of ordering activity contracting officers regarding contractor performance evaluations?
Prepare evaluations at least annually and upon completion of work for each order exceeding the simplified acquisition threshold.
What is Federal Prison Industries, Inc. (FPI)?
A self-supporting, wholly owned Government corporation providing training and employment for prisoners through sales to Government agencies.
What must agencies do before purchasing an item from the FPI Schedule?
Conduct market research to determine if the FPI item is comparable to private sector supplies in terms of price, quality, and time of delivery.
What are the purchase priorities for supplies when FPI and nonprofit agencies produce identical items?
- Federal Prison Industries, Inc.
- AbilityOne participating nonprofit agencies
- Commercial sources
What are the exceptions when purchase from FPI is not mandatory?
Exceptions include:
* The FPI item is not comparable
* Public exigency requires immediate delivery
* Suitable used or excess supplies are available
* Supplies are acquired and used outside the U.S.
* Items totaling $3,500 or less
* Services
What is the role of the Committee for Purchase from People Who Are Blind or Severely Disabled?
Responsible for determining supplies and services purchased from AbilityOne participating nonprofit agencies, establishing prices, and implementing related regulations.
What does the Procurement List maintained by the Committee include?
A list of supplies and services required to be purchased from AbilityOne participating nonprofit agencies.
True or False: Agencies are encouraged to purchase FPI supplies and services to the maximum extent practicable.
True
