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FAC exam prep by FAR Parts 1-15 > FAR Part 8 Deck 1 > Flashcards

FAR Part 8 Deck 1 Flashcards

(96 cards)

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1
Q

What is the scope of Part 8?

A

This part deals with prioritizing sources of supplies and services for use by the Government.

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2
Q

What is the general requirement for information technology acquisitions?

A

Information technology acquisitions shall comply with capital planning and investment control requirements in 40 U.S.C. 11312 and OMB Circular A-130.

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3
Q

List the descending order of priority for mandatory government sources for supplies.

A
  • Inventories of the requiring agency
  • Excess from other agencies
  • Federal Prison Industries, Inc.
  • Supplies on the Procurement List for People Who Are Blind or Severely Disabled
  • Wholesale supply sources
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4
Q

What are the services that must be satisfied from mandatory sources?

A

Services on the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled.

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5
Q

True or False: Agencies must always use mandatory sources for supplies.

A

False

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6
Q

What supplies/services must be satisfied from specified sources?

A
  • Public utility services
  • Printing and related supplies
  • Leased motor vehicles
  • Strategic and critical materials
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7
Q

What is encouraged if an agency cannot satisfy requirements from mandatory sources?

A

Consider satisfying requirements from non-mandatory sources.

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8
Q

Fill in the blank: Agencies must use _______ as the first source of supply for agency and cost-reimbursement contractor requirements.

A

excess personal property

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9
Q

What is the purpose of the GSA Schedules Program?

A

Provides Federal agencies with a simplified process for obtaining commercial supplies and services at prices associated with volume buying.

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10
Q

Define ‘Ordering activity’ in the context of Federal Supply Schedules.

A

An activity authorized to place orders or establish blanket purchase agreements against GSA’s Multiple Award Schedule contracts.

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11
Q

What is a ‘Multiple Award Schedule’ (MAS)?

A

Contracts awarded by GSA or the Department of Veterans Affairs for similar or comparable supplies or services with multiple suppliers.

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12
Q

What is the role of the ‘Schedules e-Library’?

A

An online source for GSA and VA Federal Supply Schedule contract award information.

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13
Q

What is the significance of the ‘Authorized Federal Supply Schedule Pricelist’?

A

Contains all supplies and services offered by a schedule contractor along with pricing and terms.

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14
Q

What does GSA Advantage! provide for ordering activities?

A

An online shopping service to place orders against Schedules.

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15
Q

What is the function of eBuy?

A

An electronic request for quotation (RFQ) system allowing ordering activities to post requirements and issue orders electronically.

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16
Q

What should be done if items not on the Federal Supply Schedule are added to a BPA?

A

All applicable acquisition regulations must be followed.

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17
Q

What is the compliance requirement for contractors providing supplies from the Procurement List?

A

Insert clause at 52.208-9 in solicitations and contracts.

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18
Q

What assistance does GSA provide for obtaining nonreportable property?

A

GSA assists agencies in meeting requirements for supplies excepted from reporting as excess.

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19
Q

What is the policy regarding the use of excess personal property?

A

Agencies shall use excess personal property as the first source of supply.

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20
Q

What is the purpose of the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled?

A

To list supplies and services that must be prioritized for purchase.

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21
Q

What is required when an order contains brand-name specifications?

A

Posting an RFQ on eBuy.

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22
Q

What is an ordering activity contracting officer allowed to add to a Federal Supply Schedule BPA?

A

Items not on the Federal Supply Schedule (open market items)

The addition of these items is subject to specific regulations and requirements.

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23
Q

What must be followed when adding open market items to a Federal Supply Schedule BPA?

A

All applicable acquisition regulations

This includes publicizing, competition requirements, acquisition of commercial products, and small business programs.

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24
Q

What determines if the price for items not on the Federal Supply Schedule is acceptable?

A

The price must be determined fair and reasonable by the ordering activity contracting officer.

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25
How must items not on the Federal Supply Schedule be labeled on the order?
They must be clearly labeled as items not on the Federal Supply Schedule.
26
Which clauses must be included in the order for items not on the Federal Supply Schedule?
All clauses applicable to items not on the Federal Supply Schedule.
27
Are orders at or below the micro-purchase threshold exempt from verification in the System for Award Management?
Yes, they are exempt when using the Governmentwide commercial purchase card.
28
What procedures apply to individual orders for supplies or services against Federal Supply Schedules?
The procedures in subpart 8.403 apply.
29
What does GSA have the authority to establish for a particular schedule?
Special ordering procedures.
30
What should agencies use for requirements that specify architect-engineer services?
Procedures at subpart 36.6.
31
Do parts 13, 14, 15, and 19 apply to BPAs or orders against Federal Supply Schedules?
No, they do not apply.
32
What must the contracting officer ensure when placing an order or establishing a BPA?
Compliance with regulatory and statutory requirements applicable to the agency.
33
Are orders placed under Federal Supply Schedule contracts exempt from acquisition planning?
No, they are not exempt.
34
How are prices for supplies and services offered on the schedule determined?
They are listed at fixed prices, with GSA determining them to be fair and reasonable.
35
What must a contracting officer do if issuing a time-and-materials or labor-hour order?
Execute a determination and findings (D&F) that a fixed-price order is not suitable.
36
What is required if an order contains brand-name specifications?
The contracting officer must post the RFQ on eBuy along with the justification.
37
What factors may be considered when determining best value in an order?
* Past performance * Special features * Trade-in considerations * Probable life of the item * Warranty considerations * Maintenance availability * Environmental and energy efficiency * Delivery terms
38
What documentation is required for an order exceeding the simplified acquisition threshold?
Evidence of compliance with ordering procedures.
39
What must Statements of Work (SOWs) include?
* Description of work * Location of work * Period of performance * Deliverable schedule * Performance standards * Special requirements
40
What is the purpose of the request for quotation (RFQ)?
To provide details about the supplies or services and the basis for selection.
41
What may ordering activities do when placing orders at or below the micro-purchase threshold?
Place orders with any Federal Supply Schedule contractor that can meet the agency's needs.
42
What is the maximum extent practicable for agency requirements in SOWs?
They should be performance-based statements.
43
What must be done when fewer than three quotes are received from schedule contractors?
Prepare a written determination explaining efforts to obtain quotes.
44
What is the micro-purchase threshold?
The maximum amount at which ordering activities may place orders without following competitive procedures.
45
What must the ordering activity do for orders exceeding the micro-purchase threshold?
Develop a statement of work and provide the RFQ to at least three schedule contractors.
46
What is required when placing orders exceeding the simplified acquisition threshold?
Orders must be placed on a competitive basis unless waived with justification.
47
What should the ordering activity specify when issuing an RFQ?
The type of order, such as firm-fixed-price or labor-hour.
48
What must the contracting officer do if fewer than three quotes are received?
Prepare a written determination explaining efforts to obtain quotes.
49
What is the primary responsibility of the ordering activity during evaluation?
Evaluate all responses based on the provided evaluation criteria.
50
What must be documented in minimum documentation for orders?
The schedule contracts considered, service description, amount paid, evaluation methodology, rationale for tradeoffs, and price reasonableness determination.
51
What are Blanket Purchase Agreements (BPAs)?
Agreements established to fill repetitive needs for supplies or services.
52
What factors can be considered when determining best value for BPAs?
* Past performance * Special features * Trade-in considerations * Probable life of the item * Warranty considerations * Maintenance availability * Environmental considerations * Delivery terms
53
What preference should the ordering activity give when establishing BPAs?
Preference for multiple-award BPAs over single-award BPAs.
54
What is required for a single-award BPA exceeding $100 million?
A written determination that only a single source can reasonably perform the work.
55
What must be included in BPAs regarding ordering procedures?
Frequency of ordering, invoicing, discounts, delivery locations, and time.
56
What is required when establishing a BPA for services requiring a statement of work?
Develop a statement of work including description, location, period of performance, and performance standards.
57
What must the ordering activity do if the estimated value of the BPA exceeds the simplified acquisition threshold?
Post the RFQ on eBuy or provide it to as many schedule contractors as practicable.
58
What is the role of the ordering activity contracting officer in the RFQ process?
Ensure all quotes are fairly considered and award is made according to the RFQ criteria.
59
What should happen after award notifications to unsuccessful offerors?
Provide a brief explanation of the basis for the award decision if requested.
60
Fill in the blank: BPAs must be established in accordance with _______.
[paragraphs in section 8.405-3]
61
What is the purpose of establishing multiple-award BPAs?
To promote competition and compare multiple technical approaches or prices.
62
What documentation is required when establishing a BPA?
* Schedule contracts considered * Description of the service * Price * Required justification for limited-source BPA * Determination for single-award BPA over $100 million * Documentation supporting BPA establishment decision * Evidence of compliance with competitive requirements * Basis for award decision
63
What is the significance of the evaluation criteria provided to schedule contractors?
It guides the ordering activity in evaluating responses to RFQs.
64
True or False: The ordering activity can restrict consideration to fewer than three schedule contractors without justification.
False
65
What is the definition of 'best value' in the context of awarding contracts?
The combination of quality and price that offers the most advantageous outcome for the government.
66
What is a key factor when determining price reasonableness?
Comparing proposed prices to market rates and historical prices.
67
What opportunity must be provided to multiple-award BPA holders for orders exceeding the micro-purchase threshold?
A fair opportunity to be considered for each order unless exceptions apply ## Footnote Exceptions can be found in 8.405-6(a)(1)(i)
68
Is it necessary for the ordering activity to contact each multiple-award BPA holder before placing an order?
No, if information ensures that each BPA holder is provided a fair opportunity
69
What must the ordering activity contracting officer document when restricting consideration to fewer than all BPA holders?
The circumstances of the restriction
70
What must be provided to all BPA holders when placing an order exceeding the simplified acquisition threshold?
An RFQ including a description of the supplies or services and selection basis ## Footnote This follows paragraphs (c)(2)(iii)(A)(1), (2), and (3)
71
What is the maximum duration for multiple-award BPAs?
Generally five years, but may exceed to meet program requirements
72
What is the maximum duration for a single-award BPA?
One year with up to four one-year options
73
What must be reviewed at least once a year by the ordering activity contracting officer regarding BPAs?
Whether the schedule contract is still in effect and if the BPA represents the best value
74
Can ordering activities request price reductions before placing an order?
Yes, at any time before placing an order or establishing a BPA
75
What is the small business preference for orders placed under schedule contracts?
Orders placed may be credited toward the ordering activity's small business goals
76
What must be justified when restricting consideration for orders or BPAs exceeding the micro-purchase threshold?
A limited sources justification
77
What are the circumstances that justify limiting the source for an order or BPA?
* An urgent and compelling need * Only one source is capable of providing required supplies or services * The new work is a logical follow-on to an original order
78
What must the ordering activity do within 14 days after placing an order or establishing a BPA exceeding the simplified acquisition threshold?
Publish a notice and post the justification
79
When can brand name specifications be used?
Only if essential to the Government's requirements and no other products meet the needs
80
What is required for proposed orders or BPAs with an estimated value exceeding the micro-purchase threshold?
Documentation of the basis for restricting to an item peculiar to one manufacturer
81
What must be included in the justification for an order or BPA exceeding the simplified acquisition threshold?
* Identification of the agency and contracting activity * Description of the action * Supplies or services required * Authority and supporting rationale * Best value determination * Market research results * Any other supporting facts * Actions to remove barriers for future acquisitions * Certification of accuracy by the contracting officer
82
What is the approval requirement for a proposed order or BPA with an estimated value exceeding $750,000?
Approval by the advocate for competition or designated official
83
What is the approval requirement for a proposed order or BPA with an estimated value exceeding $75 million?
Approval by the senior procurement executive of the agency
84
What is the threshold value for a proposed order or BPA that requires justification approval by the senior procurement executive for the agency?
$75 million (or over $100 million for DoD, NASA, and the Coast Guard) ## Footnote This authority is not delegable, except in the case of the Under Secretary of Defense for Acquisition and Sustainment.
85
What payment methods can agencies use for oral or written orders?
Any authorized means, including the Governmentwide commercial purchase card ## Footnote See 32.1108(b)(2) for exceptions.
86
What must ordering activities do before placing an order?
Ensure that the regulatory and statutory requirements of the requiring agency have been applied.
87
What type of orders may be placed orally?
Orders for supplies and services not requiring a statement of work exceeding the simplified acquisition threshold.
88
What information must be included in an order?
The following information: * Complete shipping and billing addresses * Contract number and date * Agency order number * F.o.b. delivery point * Discount terms * Delivery time or period of performance * Special item number or national stock number * Line item or subline item * Statement of work or item description * Quantity and variation in quantity * Number of units * Unit price * Total price of order * Points of inspection and acceptance * Other pertinent data * Marking requirements * Level of preservation, packaging, and packing.
89
Who is responsible for inspecting supplies at destination?
Consignees, except when mandatory source inspection is required or when assistance is needed.
90
What should be done if a contractor delivers a supply or service that does not conform to the order requirements?
The ordering activity shall take appropriate action in accordance with the inspection and acceptance clause of the contract.
91
True or False: Acceptance of supplies is conclusive except regarding latent defects, fraud, or gross mistakes amounting to fraud.
True.
92
What are the possible actions if a contractor fails to perform an order?
Terminate the order for cause or modify the order to establish a new delivery date.
93
What is the role of an ordering activity contracting officer in terminating an order for cause?
They may terminate individual orders for cause and must comply with FAR 12.403.
94
Fill in the blank: Orders placed prior to termination for cause shall be fulfilled by the contractor, unless terminated for the convenience of the Government by the _______.
ordering activity contracting officer.
95
What information must be reported if an ordering activity is unable to collect excess repurchase costs?
The following information about the terminated order: * Name and address of the contractor * Schedule, contract, and order number * Line item number(s) and brief description of the item(s) * Cost of schedule items involved * Excess costs to be collected * Other pertinent data.
96
What must be done if a termination for cause is subsequently converted to a termination for convenience?
A notice of the conversion or withdrawal must be reported.

FAC exam prep by FAR Parts 1-15 (25 decks)

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