G.O. 4.2.0 - Employee Time Sheets Flashcards Preview

2020 Supervisor study Course > G.O. 4.2.0 - Employee Time Sheets > Flashcards

Flashcards in G.O. 4.2.0 - Employee Time Sheets Deck (24)
1

When an employee's hours reach the eighty (80) basic hours ( worked and leave), the employee will be required to work after the eighty (80) basic hours have been reached and will be compensated accordingly.

False

When an employee's hours reach the eighty (80) basic hours (worked and leave), the employee MAY be sent home, in accordance with flex time (see definition). However, the employee may be required to work after the eighty (80) basic hours have been reached and will be compensated accordingly.

2

Who should be immediately notified of any supervisor change including Acting Supervisor changes in order to complete squad payroll?


Risk Management

Payroll

HRD

Division Commander

HRD

HRD should be immediately notified of any supervisor change including Acting Supervisor changes. Otherwise, the Acting Supervisor will not be able to view the employee’s time records.

3

The sworn 11.5 hour shift schedule in a 2 week period requires personnel to work _____hours on Sunday

11 hours

In a 2-week period, work shifts shall consist of six (6)-11.5 hour days and one (1) 11 hour day, which shall always be on Sunday.

4

The employee and supervisor shall certify that hours shown on the time record are correct by approving and submitting the approved time record

True/false?

True

5

What are salaried employees required to place in the column marked "Exempt day" on the days worked?

1
8
10
X

1

Since exempt employees are paid a predetermined salary each pay period and not paid based upon hours worked it is not required to record actual work hours. Exempt employees shall place a "1" in the column marked "exempt Day" for those days worked.

6

When is premium overtime in effect for non-exempt sworn personnel ?

After 82 hours
After 80 hours
After 40 hours
After 84 hours

After 82 hours

Premium overtime is not in effect until the employee has actually worked eighty-two (82) hours

7

Employees are required to enter on a daily basis, their total work hours and if applicable any leave and/or overtime.

True
False

False

Employees SHOULD enter on a daily basis their total work hours and if applicable any leave and or overtime.

8

When non-exempt employees record hours worked; what time increments will they be recorded in?

1/4 HR. Increments
1/2 HR. Increments
Daily increments
1 HR. Increments

1/2 hour increments

9

Corporal, or corporal equivalent, as ASL's will be responsible for confirming the accuracy of employee hours and column totals for each week if the sergeant, sergeant equivalent, is absent or if the rank of sergeant, or sergeant equivalent, does not exist in that area

True
False

True

10

For employees working a shift beginning on one day and ending on another, the hours and time worked will be shown on the day in which the most hours are worked.
True
False

FALSE

for employees working a shift beginning on one day and ending on another, the hours and time worked will be shown on the day in which the shift began

11

If an employee is not available to complete his/her time record due to leave, a supervisor within the employee's chain of command must wait until the employee returns to complete payroll.

True
False

FALSE

If an employee is not available to complete his/her time record due to leave, a supervisor within the employee's chain of command must complete the time record, print a copy, and then have the employee sign the printed copy upon their return to work. The printed and signed copy should be filed for future reference.

12

When an employee works on an agency recognized holiday, the holiday compensation for those hours worked shall be one-half (1/2) pay and one-half (1/2) compensation or, all compensation up to their normal duty period.
True
False

TRUE

13

Only hours worked beyond eighty two (82) basic hours constitute overtime

True
False

FALSE

Any hours worked beyond these eighty (80) basic hours constitute overtime

14

Supervisor/managers holding the rank of sergeant, sergeant equivalent, or above, will be responsible for confirming the accuracy of employee hours and column totals for each week.

True
False

TRUE

15

If the record shows hours worked beyond the normal work schedule, the employee must complete ____________ to document the applicable details.

An email
A memo
The "comments" section

"COMMENTS" section.

If the time record shows hours worked beyond the normal work schedule the employee must complete the "comments" section to document the applicable details.

16

It shall be the responsibility of the supervisor to review and approve all required time records completed by the employees under his/her supervision.

TRUE

17

Lawson historical time records do not have to be maintained in accordance with state record retention schedule.

True
False

FALSE

Lawson historical time records are stored in the Lawson HR/Payroll database and can be retrieved and/or printed when needed. The time records shall be maintained in accordance with agency policy state record retention schedules, and applicable law.

18

What is the work. Period for pay purposes?

Monday of week one to Sunday of week two
Sunday to Saturday
Monday to Sunday
Sunday of week one to Saturday of week two

Sunday of week one to Saturday of week two

19

If hours worked were in response to a subpoena, the time stamped subpoena is not required to be forwarded to the appropriate supervisor
True
False

False

If the hours were in response to a subpoena the time stamp subpoena must be forwarded to the appropriate supervisor in accordance with general order 16.1.14

20

Hours physically on the job.

Actual Hours worked

21

Include the total actual hours worked and/or leave hours taken up to 40 hours.

Basic Hours/Non-Sworn

22

Include the total actual hours worked and/or leave hours taken up to 80 hours.

Basic Hours/Sworn

23

Designated shift assignment hours for employees to report to their respective work areas

Duty Period

24

Employees in positions that are exempt from overtime because of the duties they perform (e.g., executive, administrative, professional, and computer professionals) per Labor Standards Act (FLSA)

Exempt Employee