IMPACT OF IT ON FILE MANAGEMENT

Question 1

Describe Back up Procedures

Answer 1

material is backed up. Back-up copies should be made regularly and staff should know the procedure for this.

Question 2

5 Consequences of poor file management

Answer 2

1. Files may be lost, if the user doesn’t know what the files called
2. Time is wasted finding files, which leads to staff being stressed
3. Business can be lost as customers will be inconvenient.
4. There is a risk of a break of data handling
5. Computer systems can slow down.

Question 3

3 Things that make file management beneficial

Answer 3

1. information can be found quickly and easily
2. Time will not be wasted searching for files.
3. Better efficiency use of network space.