Time and Task Management - Targets and Aids

Question 1

What does a Target have to be?

Answer 1

SMART

Question 2

What does Smart stand for?

Answer 2

Specific
Measurable
Agreed
Realistic
Timed

Question 3

Describe Specific

Answer 3

The target should state what is required

Question 4

Describe Measurable

Answer 4

The target should be able to be measured in some way

Question 5

Describe Agreed

Answer 5

The target should be discussed and agreed between the employee and the manager

Question 6

Describe Realistic

Answer 6

The target should be able to be achieved but it should also be challenging

Question 7

Describe Timed

Answer 7

The target should have a clear time of completion

Question 8

Name 5 Planning Aids

Answer 8

Personal development plan
Action plan
To - Do list
Gantt chart
E-diaries

Question 9

Describe the personal development plan

Answer 9

Document which records the development of an employee, identifies the steps for this employees career to progress. Must be discussed with manager and the target agreed upon.

Question 10

Describe the Action plan

Answer 10

Document which records large/long term projects. The purpose and resources are clearly identified. It should include: The break down, tasks and responsibilities and the time for completion.

Question 11

Describe a To - Do list

Answer 11

A note which lists the tasks to be completed over a period of time. Used daily and makes tasks more manageable as the tasks are organised.

Question 12

Describe Gantt Charts

Answer 12

A chart that representants planned work against work completed using a Timeline. Allows Managers to identify tasks that are behind schedule and whom those tasks belong to.

Question 13

Describe E - Diarys

Answer 13

A digital tool used to manage meeting and appointments. allows easy editing , shared access, to do lists and reminders.