Time and Task Management - Monitering and Time stealers

Question 1

What 5 Things can Targets be monitored through

Answer 1

Regular Meetings
Buddy system
Mentoring systems
Gantt Charts

Question 2

Regular Meetings

Answer 2

Scheduled meetings with a manger to discuss and review progress

Question 3

Buddy Systems

Answer 3

An employee is paired with a more experienced colleague who provides guidance and support

Question 4

Mentoring systems

Answer 4

An employee is assigned a senior staff member who can offer guidance, on the job training and set short term targets which helps evaluate your progress.

Question 5

Gantt Charts

Answer 5

A chart that representants planned work against work completed using a Timeline. Allows Managers to identify tasks that are behind schedule and whom those tasks belong to.

Question 6

Name 5 Time stealers

Answer 6

1. Telephone interruptions
2. Taking on too much work
3. Failure to plan or prioritise
4. Being disorganised
5. Procrastination

Question 7

Describe Telephone Interuptions
and how to Minimise it

Answer 7

Can distract and reduce focus which leads to reduced productivity. This is solved by Limiting call time, scheduling calls, voicemail and suggesting organising an meeting for longer discussions.

Question 8

Describe Taking on too much work and how to Minimise it

Answer 8

Overloading yourself with too many tasks can result in missed deadlines an increased stress, This can be solved by being assertive and saying no and delegating work to offers.

Question 9

Describe Failure to plan or prioritise and how to minimise it

Answer 9

• Without a clear plan or priorities, tasks may be done inefficiently or forgotten, making you less effective overall.
• Plan daily or weekly, prioritise tasks by importance, and use planning tools like to-do lists and e-diaries.

Question 10

Describe Being disorganised and how to minimise it

Answer 10

• A messy workspace or poorly managed files (physical or digital) can lead to lost time searching for items or missing deadlines.
• Declutter your workstation with organizers and folders. Standardize file naming and folder structure digitally. Tidy your desk before leaving each day.

Question 11

Describe Procrastination and how to minimise it

Answer 11

• Putting off tasks (especially boring or difficult ones) leads to work piling up, missed deadlines, and added stress.
• Prioritize tasks by urgency, not preference. Set a schedule, tackle tough tasks when most productive, and break large tasks into smaller steps.

Question 12

Describe Making unnecessary journeys and how to minimsie it

Answer 12

• Repeated trips (e.g., to the printer or other departments) that could be combined into one waste time and energy.
• Group tasks to reduce trips and consider alternatives to physical journeys.