lesson 9 ( organizing)

Question 1

what is organizing?

Answer 1

the process of coordinating and allocating a firm’s resources in order to carry out its plans

Question 2

what is organizational structure?

Answer 2

the formal arrangement of jobs within an organization

Question 3

what is organizational chart?

Answer 3

visual representation of an organization’s structure.

Question 4

what is organizational design?

Answer 4

creating or changing an organization’s structure

Question 5

what are the reasons for organization?

Answer 5

1. Work should be divided into specific jobs and departments.
2. Tasks and responsibilities relating to individual jobs are assigned.
3. Alignment of different organisational tasks
4. Jobs are grouped into units.
5. Establishes connections between individuals, groups, and departments.
6. Creates formal lines of authority.
7. Responsible for allocating and deploying organizational resources.

Question 6

key elements of organizing

Answer 6

1. work specialization
2. departmentalization
3. chain of command
4. . span of control
5. centralization
6. formalization

Question 7

what is work specializatioN?

Answer 7

a method of making the best use of employees’ skills while also successfully improving them through repetition

Question 8

why work specialization is important?

Answer 8

1. employees gain knowledge, education and experience in a specific area of expertise
2. it helps to fulfill the need for skilled workers.
3. Less time spent changing tasks, putting away tools and equipment from prior step and getting ready for another

Question 9

departmentalization definition

Answer 9

grouping of jobs and resources into logical units to perfom some organiazational tasks

Question 10

functional departmentalization

Answer 10

grouping jobs by functions perfomed

examples: Plant manager —-»» mananger engineering, man. accounting, mnn. manufacuring, man. human resource, man. ourchasing

Question 11

advantages and disadvantages of functional departmentalization

Answer 11

advantages

1. coordinates within functional area
2. efficiency from grouping individuals with comparable specializations and shared knowledge, skills, and views.
3. in dept specialization

disadvantages

1. porr comunicatoin across functional area
2. limited view of organizational goals

Question 12

Geographical departmentalization

Answer 12

groups jobs according to geographical regioin

examples: vise president for sales —-»> sales direvtor western region, SD Southern region etc

Question 13

advantages and disadvantages of Geographical departmentalization

Answer 13

advantages

1. more effective and efficiant handling of specific regional issues that arise
2. serve needs of unique geographic markets better

disadvantages:

1. duplication of function
2. can feel isolated from other organizational ares

Question 14

Product departmentalization advantages and disadvantages

Answer 14

groups by product line

advantages:

1. allows specialization in perticular good
2. managers can be experts in theri industry
3. closer to customers

disadvantages:

1. duplicate of functions
2. limited view of organizational goals

Question 15

Process departmentalization

Answer 15

Groups jobs on the basis of product or customer flow

advantages:

1. more efficient flow of work activities
2. utilizes special skills

disadvantages
2. can only be used with certain types of products

Question 16

Customer departmentalization

Answer 16

Groups jobs on the basis of specific and unique customers who have common needs.

examples: director of sales—–»> Man. retail accounts, man. wholesale accounts, man. government accounts

Question 17

advantages and disadvantages of Customer departmentalization

Answer 17

advantages:
1. customers’needs and problems can be met by specialists

disadvantages:
1. duplication of funcitons
2. limited view of organizational goals

Question 18

popular trends on Departmentalization

Answer 18

Cross-functional teams: a work team composed of individuals from various functional specialties. This has become more popular as tasks become more complex.

Customer departmentalization: emphasizes monitoring and responding to customers’ needs