Meeting Documentation (LO3)

Question 1

What are different meeting documentation?

Answer 1

Business meeting
Business conference

Question 2

What are 3 docs that are used for bz meetings?

Answer 2

-The notice of meeting: used to make people aware that a meeting is taking place e.g. annual general meetings
-The agenda: This is an ordered list of what is going to be discussed in the meeting, so attendees can prepare
-The minutes: provides a written summary of what was discussed and actions to be taken that is shared with attendees

Question 3

What are the 3 categories for a bz conference documentation?

Answer 3

Delegate - Intended for those attending these may include publicity materials, invitations to attend, joining instructions and evaluation forms
Staff - Intended for those running the conference, these may include attendance registers, venue details and safety info
Speaker - Intended for those presenting, these may include prompt cards, copies of slides, my user instructions.

Question 4

Why is checking documentation important?

Answer 4

People attending at the wrong time, date or venue
People not being prepared if the agenda is wrong
The bz getting a poor reputation