MEP Masterclass Flashcards
(22 cards)
What are the ways to remember the required information for the following:
- documenting POM medication
- Emegency supply Prescriber RQ
- Emergency supply Pt RQ
- CD requisition
- Vet Labelling Requirements
- Activities with No RP
- documenting POM medication
3 NAMES, 2 DATES - Emegency supply Prescriber RQ
3 NAMES, 3 DATES Normal labelling - Emergency supply Pt RQ
2 NAMES, 1 DATE, REASON + label emergency supply - CD requisition
SNAPPT - Vet Labelling Requirements
4 NAMES, 2 DATES, Species, for animal use only, Storage/precautions - Activities with No RP
LA TAG
What records must be kept in the CD register for receiving Schedule 2 drugs?
For Controlled Drugs received, the following must be recorded:
Date supply received
Name and address from whom received
Quantity received.
What are the legal requirement for CD requisition ?
1) Signature of the recipient
2) Name of the recipient
3) Address of the recipient
4) Profession or occupation
5) Total quantity of drug
6) Purpose of the requisition
What activities can NOT take place when the pharmacist is not physically present?
1) Professional check (clinical and legal check) of a prescription
2) Sale/supply of P medicines
3) Sale/supply of POMs (e.g. handing dispensed medicines to patient, patient
representative or a delivery person).
4) Supply of medicines under a patient group direction (PGD).
5) Wholesale of medicines.
6) Emergency supply of a medicine(s) at the request of a patient or healthcare
professional.
7) Wasting of patient returned CDs.
8) Receiving CDs from pharmaceutical wholesalers into the building.
What are the requirements of a signed order from a school?
In line with legislation requirements, the order
must be signed by the principal or head teacher
at the school concerned and state:
* The name of the school for which the
medicinal product is required
* The purpose for which that product is
required
* The total quantity required
Ideally, appropriately headed paper should be
used; however, this is not a legislative
requirement.
An entry in the POM register must include the:
Date the POM was supplied
Name, quantity and, where it is not apparent, formulation and strength of the POM supplied
Name and address, trade, business or profession of the person to whom the medicine was supplied
Purpose for which it was sold or supplied.
What has to legally be recorded in the CD register FOR CONTROLLED DRUGS SUPPLIED ? (MEP)
📅 Date supplied
🙋♂️ Name and address of recipient
🪪 Authority to possess (e.g. prescriber’s or licence holder’s details)
⚖️ Quantity supplied
👥 Details of person collecting a Schedule 2 CD:
> 👤 Patient
> 🧑🤝🧑 Patient’s representative
> 🩺 Healthcare representative → also record their name and address
❓ Was proof of identity requested?
✅ Was proof of identity provided?
What must be legally written in the CD register for stock recieved ? (MEP)
For Controlled Drugs received, record the following:
📅 Date supply received
🏢 Name and address from whom received (e.g. wholesaler or supplier)
⚖️ Quantity received
According to the MEP what is required to document in the POM book for a signed order?
An entry in the POM register must include the:
Date the POM was supplied
Name, quantity and, where it is not apparent, formulation and strength of the POM supplied
Name and address, trade, business or profession of the person to whom the medicine was supplied
Purpose for which it was sold or supplied.
What information is legally required on a vetinary dispensing label?
REMEMBER: 4 NAMES, 2 DATES, Species, Animal use only and storage
👨⚕️ Name of the prescribing veterinary surgeon
🏥 Name and address of the pharmacy
🏡 Name and address of the animal owner
🐾 Identification and species of the animal
📅 Expiry date of the product
🐾 The words: “For animal treatment only”
❄️ Any necessary storage precautions
💊 Name/description of the product, including active ingredients and strength
📝 Dosage and administration instructions
⚠️ Warnings for the user (e.g., withdrawal periods for food-producing animals)
📆 Date of supply
📌 RPS Additional Recommendation:
➔ The words: “Keep out of reach of children” 🚸
What are the GPHC revalidation requirements each year?
Four CPD entries (two planned and two unplanned), one peer discussion, one reflective account.
How long do all of the different types of scripts and documents have to be retained in a community pharmacy?
📄 NHS Prescriptions — 2 years
📄 Private Prescriptions — 2 years
🐾 Veterinary Prescriptions — 5 years
💊 Controlled Drug (CD) Register — 2 years
⚗️ Specials Records — 5 years
🖊️ Signed Patient Consent Forms — 2 years
🚨 Emergency Supplies Records — 2 years
🗑️ Controlled Drug Destruction Records — 7 years
👨⚕️ Responsible Pharmacist (RP) Record — 5 years
Which activities can not be done in a pharmacy when the responsible pharmacist is not present?
✅ Professional check – clinical and legal 👨⚕️📋
✅ No GSL meds can be sold (unless RP still signed in)
✅ Sale and supply of P medicines (Pharmacy-only meds) 🏥💊
✅ Sale and supply of POMs (Prescription-Only Medicines) 📝💊
✅ Supply under a PGD (Patient Group Direction) 👩⚕️📃
✅ Wholesale of medicines 🚚📦
✅ Emergency supply at the request of a patient or healthcare professional 🚨👨⚕️👩⚕️
Can private prescriptions be written on any piece of paper?
YES
Key Requirements for Private Prescriptions:
✔️ Must be legible and indelible (e.g., handwritten in ink or printed).
✔️ Include prescriber’s full details (name, qualification, address, contact number).
✔️ Patient details (full name, address, DOB if under 12).
✔️ Medicine details (name, form, strength, dose, and quantity).
✔️ Date of issue (valid for 6 months, except CDs).
✔️ Prescriber’s signature (must be handwritten).
Controlled Drugs (CDs) – Extra Rules
Schedule 2 & 3 CDs (e.g., morphine, tramadol) require an FP10PCD form in England.
Schedule 4 & 5 CDs can be prescribed on any standard private prescription (A4 is fine).
❓ What information must legally appear on a dispensed medicinal product label?
✅ Legal Requirements:
📌 Patient’s name
📌 Supplying pharmacy name & address
📌 Date of dispensing
📌 Medicine name
📌 Directions for use
📌 Precautions (e.g., “For external use only”)
✅ RPS Recommendations:
⚠️ “Keep out of the reach and sight of children.”
⚠️ “Use this medicine only on your skin.” (if applicable)
Patient name, pharmacy name (& adress), medicine name, date, directions, precautions.
What are the legal requirements of a CD requisition form ?
“S.N.A.P.P.T.” 🚨
S – Signature of the recipient ✍️
N – Name of the recipient 🏷️
A – Address of the recipient 🏠
P – Profession or occupation 👨⚕️
T – Total quantity of the drug 💊
P – Purpose of the requisition 🎯
What are the recommended check points for avoiding prescribing errors?
MDT RP
right medicine
right patient
right dose
right route
right time
What activities require RP being present? (RPS)
Sale/supply of OTC
Sale/ supply of POMs (prescriptions)
Supply of PGD
Emergency supply
Wholesale of medicines
clinical & legal check
What details need to be recorded for the responsible pharmacist:
RPs NAME, REGISTRATION NUMBER, Date & time of becoming and stopping being RP,
Must be retained for 5 years.
What information is required to document in the POM for an emergency supply at the request of a prescriber and the request of a Pt?
An entry must be made on the day of supply (or the next day if impractical) and must include:
3 NAMES, 3 DATES
📅 Date the POM was supplied
💊 Name, strength, form (if applicable), and quantity of medicine supplied
🩺 Name and address of the prescriber requesting the emergency supply
👤 Name and address of the patient for whom the POM was required
🗓️ Date on the prescription
(Add when the prescription is received in the pharmacy)
📬 Date the prescription is received at the pharmacy
(Add when the prescription arrives)
NORMAL LABELLING REQUIREMENTS
Emergency Supply at the Request of a Patient (POM)
📝 RECORDS to be made in the POM register:
2 NAMES, 1 DATE + REASON (label as emergency supply)
📅 Date the POM was supplied
💊 Name, strength, form (if applicable), and quantity of the medicine supplied
👤 Name and address of the patient
📄 Nature of the emergency
Why the patient needs the POM
Why a prescription could not be obtained
🏷️ LABELLING Requirements:
All standard labelling requirements apply
Must include the words: ‘Emergency Supply’
What are Activities that can take place with an RP in charge of the pharmacy under the supervision of a pharmacist and the supervising pharmacist may not need to be physically present at the pharmacy?
Activities that can take place with an RP in charge of the pharmacy under
the supervision of a pharmacist and the supervising pharmacist may not need to be physically present at the pharmacy
The assembly process (including assembly of compliance aids (monitored dosage systems):
LA TAG
Generating a dispensing label
Taking medicines off the dispensary shelves
Assembly of the item (e.g., counting tablets)
Labelling of containers with the dispensing label
Accuracy checking.
What are Activities that can take place without a responsible pharmacist to be in charge of the pharmacy but requires the support staff undertaking the activity to be appropriately trained
✅ Permitted Activities (No RP required, but SOP + training needed):
Ordering stock from pharmaceutical wholesalers
Receiving stock into the building
Putting medicinal stock onto pharmacy shelves
Date checking stock
Stocking the pharmacy with consumables
Cleaning the pharmacy
Responding to medicine-related enquiries
Accessing the PMR
Receiving EPS prescriptions or collecting them from a surgery
Processing dispensed prescriptions for NHS submission
Delivering medicines to patients
Receiving patient-returned medicines
📝 Key Considerations:
Controlled Drugs (CDs): Must follow Misuse of Drugs Regulations 2001
PMR: Protect confidentiality and comply with data protection laws
Deliveries: SOPs must manage undelivered items, especially CDs
Cleaning: Control access if done out of hours or by contractors
Enquiries: Non-clinical only — staff must work within competence
Can General Sale List (GSL) medicines be sold in a pharmacy if the Responsible Pharmacist (RP) is not physically present?
✅ Yes — GSL medicines can be sold if the RP is:
Signed in and
Temporarily absent (up to 2 hours in a 24-hour period),
Still in charge of the pharmacy (i.e. contactable and able to return promptly).
