Personal Capability - Project Management Flashcards
Examples of projects
Create a certification program
Design a new leadership development initiative
Convert classroom courses to blended
Create a job rotation process
Phases of project management
Initiate
Plan
Manage
Close
Critical roles
Project sponsor: funds the project and ensures that the project meets its goals
Project manager: plan, organize and manage the project
Project stakeholders: all people who are needed to complete the project
Initiate phase
Why are we doing this? Why are we spending money on this instead of something else?
Results in developing and obtain approval for the project charter.
Tasks:
establish organizational objectives, project scope and governance plan
Identify project objectives, risks, constraints, stakeholders
TD professional holds a project charter briefing to determine whether the project moves forward.
Plan phase
What work needs to be completed and when? How should we propose to design, organize and execute the project?
Constraints are important part of planning (limitations)
Tasks:
determine key milestones, establish a schedule, assign resources
Create a budget and communication plan, develop a risk management plan, change management plan
Phase ends with a completed project plan.
Plan includes: communication plan, risk management plan, schedule and timelines, stakeholder plan, resource plan, change management plan
Manage phase
Monitor, manage and execute the project plan. TD professional should initiate the manage phase with a kick off meeting to begin building team rapport and clarify team member roles and responsibility
Tasks:
Controls work in progress, provide status and feedback, resolve conflict
Manage change, leverage governance, manage risk
All changes must be documented because they may require a revised task sequence.
This phase needs to adapt to the unexpected. Although the charter doesn’t change, the plan does. This phase spans the life of the project.
Close phase
It addresses the need to learn how to be more effective in the next project and is captured in the lessons learned. It gives an opportunities to learn through past project reviews and share experiences with others.
Tasks:
Transition by turning over deliverables, hold at past project review
Finalize documentation, celebrate accomplishments
Project management strategies
Discuss
Daily meetings
Project progress
RACI charts
What is project?
It is a temporary endeavor with a clearly defined beginning and end in time, therefore a defined scope and amount of resources
What is process?
Standard list of tasks that are systemically repeated over and over
What is program?
Generally made up of related projects that are grouped together
What is task?
Single piece of work that can be completed by one person in less than half a day.
