Test 3 Flashcards
(27 cards)
3A project manager is performing project resource management. Which of the following is NOT a critical part of this activity?
SELECT THE CORRECT ANSWER
Obtain people
Facilitate interactions
Develop project scope
Manage team personnel changes
Correct Option:C
EXPLANATION
Project scope is part of Plan and Manage Scope while Project Resource management is concerned with the team.
11Negotiations ensure mutual understanding prior to entering a contract. Which of the following might not be included in the agreement documents?
SELECT THE CORRECT ANSWER
Statement of Work
Benefits management
Subcontractor approvals
Termination clauses
Correct Option:B
EXPLANATION
Statement of work, subcontractor approvals, and termination clauses should be included in the agreement document.
17The Project Manager of a team observes that the project team is spending too much time during standups though this is meant to be a 15-minute ceremony every day. What could be the possible cause of this?
SELECT THE CORRECT ANSWER
Team members might not be sticking to the agenda
The team might be trying to find solutions to problems that were brought up.
Team might not be making effective use of parking lot to discuss issues post the standup meeting
All of the above
Correct Option:D
EXPLANATION
Standup meetings should be focusing on the following 3 questions for every team member and are typically timeboxed for 15 minutes: What did you do yesterday? What will you do today? Are there any impediments?
32A project manager requests his subject matter experts to build visuals to represent the project outcome with an intent to illustrate the functioning of a product. Which of the following is the project manager expecting from the SMEs?
SELECT THE CORRECT ANSWER
Work breakdown structure
Storyboarding
Join application design
Quality function deployment
Correct Option:B
EXPLANATION
Storyboarding is a prototyping method that can use visuals or images to illustrate a process or represent a project outcome.
33Planning packages in WBS are:
SELECT THE CORRECT ANSWER
Activities meant for creating a plan
Components of known content without detailed schedule activities
Components in WBS with detailed steps to achieve a deliverable
All of the above
Correct Option:B
EXPLANATION
Planning package is a WBS component below the control account with known work content but without detailed schedule activities
35Which of the following can a Scope Baseline include?
SELECT THE CORRECT ANSWER
Cost baseline
Benefits plan
Planning package
Business case
Correct Option:C
EXPLANATION
A scope baseline may include any of the following components: Project scope statement, WBS, Work package, Planning package, WBS dictionary
40A project manager is reviewing a checklist of all the criteria required to be met so that a deliverable can be considered ready for customer use. What is the checklist called?
SELECT THE CORRECT ANSWER
Definition of Ready
Validation of Scope
Definition of Done
Acceptance Criteria
Correct Option:C
EXPLANATION
Definition of Done is a team’s checklist of all the criteria required to be met so that a deliverable can be considered ready for customer use.
42A project team has identified all the WBS elements and has completed its estimates. The project manager is now working toward creating a cost baseline. Which of the following should not be considered for this?
SELECT THE CORRECT ANSWER
Cost estimates of WBS elements
Contingency reserve
Management reserve
Cost estimate of software licenses
Correct Option:C
EXPLANATION
A cost baseline is the approved version of the time-phased project budget, excluding any management reserves.
57Personality profile assessment can help assess and present the personality profile of each individual, which suggests ways to work with them. Which of the following is not a personality style assessment for individuals?
SELECT THE CORRECT ANSWER
DiSC model
Theory of Psychological types
Tuckman’s model
True colors methodology
Correct Option:C
EXPLANATION
Tuckman’s model articulates team formation cycle and is not about individual styles
60Project risks are captured, tracked, and managed using a risk register. Which of the following is true in relation to compliance with legal and regulatory requirements?
SELECT THE CORRECT ANSWER
Risks related to compliance should include risk owner and impact.
Compliance validation must be assured as the project deliverables are created.
Risks are meant for the project team and are not related to compliance.
Both A and B
Correct Option:D
EXPLANATION
Identified risk, owner, impact and risk responses should be tracked to establish compliance with legal and regulatory requirements. It is also necessary to assure compliance validation as the deliverables are created.
68Quality audits are used to verify compliance and are generally conducted by an external team. Audits are generally used to: (Choose all options that are correct)
SELECT THE CORRECT ANSWER(S)
Share good practices from other projects in the organisation or industry
Highlight contributions to lessons learned
Identify critical path
None of the above
Correct Option:A, B
EXPLANATION
Quality audits are used to verify compliance with organizational policies, processes, and procedures. They are generally used to identify good practices being used, share good practices from other projects, proactively offer improvements to improve productivity, and highlight contributions to lessons learned.
69Which of the following are components of Business value?
SELECT THE CORRECT ANSWER
Employee knowledge
Customer value
Channel partner value
All of the above
Correct Option:D
EXPLANATION
Shareholder value, customer value, channel partner value, and employee knowledge are all part of business value.
87Which of the following is NOT true about the project charter?
SELECT THE CORRECT ANSWER
It provides the Project Manager the authority to assign organization resources.
It formally authorizes the project.
It details the business justification of the project.
It states what the project is, what the project will deliver, and how all the processes will be managed
Correct Option:D
EXPLANATION
Project Charter provides the high-level project description and product characteristics. It authorizes the project and provides the Project Manager the authority to assign organization resources.
90Which of the following is NOT a function of the project management office?
SELECT THE CORRECT ANSWER
Monitoring compliance with project management standards policies, procedures, and templates via project audits
Coaching, mentoring, training, and oversight
Managing shared resources across all projects administered by PMO
Identifying and developing the organization’s methodology, administrative practices, and rules
Correct Option:D
EXPLANATION
The PMO’s role is to identify and develop the project management methodology, best practices, and standards.
94A hospital is installing a new management system to computerize the hospital functions. For this purpose, representatives from several departments are selected to create a task force assigned to implement the project. This organization structure is called:
SELECT THE CORRECT ANSWER
Functional Organization
Projectized Organization
Composite Organization
Balanced Matrix Organization
Correct Option:C
EXPLANATION
Many times, even a fundamentally functional organization may create a special project team to handle a critical project. This team may have many characteristics of a project team in a projectized organization. The team may include full-time staff from different functional departments, may develop its own set of operating procedures, and may operate outside the standard, formalized reporting structure.
97A key stakeholder from the quality department wants to know more about how the process tailoring was done by the project team. Additionally, the stakeholder would like to know the rationale for selecting processes, their implementation-level details, and how they will be used to manage interdependencies. Which document should the Project Manager refer the stakeholder to?
SELECT THE CORRECT ANSWER
Project Statement of Work
Project Scope Statement
Project Management Plan
Work performance Information
Correct Option:C
EXPLANATION
The results of the process tailoring by the project team, along with all the other information required by the stakeholder, are captured in the project management plan.
99You are the Project Manager of a highly visible and critical project in your company. This project was initiated with much fanfare, and you have some of the best technical experts in your project team. You are in the process of planning and detailing the scope of the project when you hear the project is being terminated. What could be the MOST likely cause?
SELECT THE CORRECT ANSWER
The senior management didn’t approve the project charter.
The project team didn’t have the required technical expertise.
The project sponsor failed to support the project.
The project contract was not signed off by the customer.
Correct Option:C
EXPLANATION
The answer to this question can be reached by the process of elimination. Since the project is already initiated and is in the planning stage, options A and D can’t be true. There is no evidence to believe option B, and the most probable explanation could be the failure to support the project by the sponsor. The term sponsor, by definition, suggests a financial responsibility. This sponsor is thought to “own the project and is considered responsible for ensuring its success. The sponsor is also typically the one who proposes the project in the first place, whose business unit reaps its benefits.
100A Project Manager is in the process of documenting and defining a stakeholder’s needs to meet project objectives. What is the output of this process?
SELECT THE CORRECT ANSWER
Stakeholder Register
Stakeholder Management Strategy
Requirements Documentation
Issue Log
Correct Option:C
EXPLANATION
The Project Manager is in the process of collecting requirements. The output of this is requirements documentation. This document describes how individual requirements meet the business need for the project. It is important that the requirements documented are unambiguous (measurable and testable), traceable, and acceptable to key stakeholders. Option A, stakeholder register, is only a list of stakeholders in the project; option B, stakeholder management strategy, describes the strategy to manage stakeholder expectations. Option D, issue log, is a document to capture project issues.
101You have taken over as the Project Manager of a complex and technically challenging project. In addition, your team members are from diverse cultures and lack bonding. You want the team to participate and take ownership of project activities, as well as understand the big picture of the project. Which of the following activities would be most helpful?
SELECT THE CORRECT ANSWER
Use colocation to help the team bond better, which in turn would maximize productivity
Create Work Breakdown Structure (WBS)
Develop Responsibility Assignment Matrix to describe the roles and responsibilities of every team member
Conduct knowledge sessions where each member appraises the team about his or her culture
Correct Option:B
EXPLANATION
The Project Manager wants the team to take ownership as well as understand how individual project activities affect the overall project deliverable (the big picture). The Project Manager also wants the team to develop bonding. All these objectives are met when the team gets involved in creating the Work Breakdown Structure (WBS) and WBS dictionary. Option A may not be always possible due to physical constraints in the project. Option D has limited utility, but Option B is the best choice as it fulfills multiple project objectives
103A Project Manager is in the process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create an approved project schedule. What should the Project Manager do NEXT?
SELECT THE CORRECT ANSWER
Determine Resource Requirement for each activity in the project
Use techniques like Critical Path method and What-if Analysis to calculate the optimum duration of the project
Use this approved schedule duration as a baseline and start tracking the project
Create a Network diagram of the project using one of the diagramming methods
Correct Option:C
EXPLANATION
The Project Manager is in the develop schedule process. Since the project schedule has already been approved, options A, B, and D are already completed as part of the processes estimate activity resources, develop schedule, and sequence activities. The next step would be to treat this estimate as a schedule baseline and start tracking the project as part of the process control schedule.
110Which of the following are the MOST important to derive the total funding requirements and periodic funding requirements of the project?
SELECT THE CORRECT ANSWER
Management Reserve and Contingency Reserve
Cost Baseline and Management Reserve
Funding Limit Reconciliation
Project Budget and Contingency Reserve
Correct Option:B
EXPLANATION
The total funds required in the project are those included in cost baseline, plus management reserve if any. Remember, the cost baseline includes contingency reserves because the cost baseline will include projected expenditures plus anticipated liabilities.
119Which of the following is NOT a tool used in the perform qualitative risk analysis process?
SELECT THE CORRECT ANSWER
Probability and Impact Matrix
Facilitation
Monte Carlo Simulation
Interview
Correct Option:C
EXPLANATION
Monte Carlo Simulation is typically associated with the quantitative risk analysis process. It generates the output as a range instead of a fixed value and shows how likely the output value is to occur in the range.
145A Project Manager is documenting the normal process for escalating the issues on a project. Which document usually contains this information?
SELECT THE CORRECT ANSWER
Risk management plan
Stakeholder management plan
Project Communication management plan
Quality management plan
Correct Option:C
EXPLANATION
A project communication management plan would capture the details of the escalation paths on a project.
147A key stakeholder expresses concern over lack of project visibility and progress and says that project status reports lack information relevant to the stakeholder’s department. How should the Project Manager respond?
SELECT THE CORRECT ANSWER
Review the Project Communication Management Plan to determine the stakeholders’ needs
Take another look at the Manage Communications process to identify the gaps
Raise a change request to address the stakeholder’s feedback
Take another look at the monitor Communications process to understand the problem
Correct Option:A
EXPLANATION
The communication management plan determines the project stakeholders’ information needs and defines the communication approach. It is the document that would help resolve the stakeholder’s issues. Since the stakeholder is receiving timely performance reports, options (b) and (c) are not correct.
