501 Code of Conduct Flashcards
1
Q
Who is the owner of Code of Conduct?
A
Director of Personnel & Professional
Standards
2
Q
Any violation of applicable laws, rules, regulations, or Sheriff’s Office policy and procedures, as well as the commission of any act _______________ that would constitute a violation of law if the act had been committed in the State of Florida, may subject the member to disciplinary action.
A
outside the State of Florida
3
Q
Members are required to notify the ______ if they are arrested or cited for a criminal violation in any jurisdiction or, if not arrested or criminally cited, when criminal charges are formally placed against the member.
A
Sheriff
4
Q
If arrested, the notification must be in writing and submitted to the employee’s immediate supervisor and/or Commanding Officer within ______of the member’s return to work following the arrest or the issuance of the criminal citation.
The receiving supervisor shall ________ the correspondence through the chain of command to the Sheriff.
A
24 hours
immediately forward
5
Q
Orders known to be unlawful ______ be obeyed.
A
shall NOT
6
Q
Ref. conflicting orders from supervisors
If the superior member issuing the order does not alter or retract the conflicting order, the member shall ______ unless it is a violation of the law.
Under these circumstances, the responsibility shall be upon the ________ member. The member obeying the conflicting order shall not be held responsible for disobedience of the order previously issued. [
A
comply
superior
7
Q
When requested by the public, members shall identify themselves by ______, _______, and ______.
A
name,
identification number, and
division.
8
Q
When answering a Sheriff’s Office telephone, members will identify their Division, Section, or Unit and give their _____ and _____.
A
name and title
9
Q
If an officer must initiate police action against any member of another police agency, the officer shall notify their _______ immediately.
The officer shall document the incident, and forward the information through the chain of command.
A
supervisor
10
Q
National Anthem
Come to attention
If outside or inside, in uniform and covered, they shall render a formal salute at the first note of the Anthem and hold the salute until the _____________.
A
last note of the Anthem
11
Q
National Anthem
If outside or inside, in uniform uncovered, stand ______.
A
at attention
12
Q
Whenever the National Anthem is played where members are present but ________ and uncovered, they shall _________.
A
not in uniform
place the right hand over the heart
13
Q
National Anthem
If ________ and _______, they shall uncover at the first note of the Anthem, and hold it to the left shoulder with the right hand over the heart, except that in inclement weather the headcover maybe ___________.
A
not in uniform and covered
slightly raised
14
Q
Salute To Flag
If ________ – salute the National Flag ______ on all public occasions, ceremonies, parades, presentation of colors, when it is carried into any building, room, or other places where they are present.
A
covered
as it passes
15
Q
Salute To Flag
If __________, stand _______
A
uncovered
at attention
16
Q
Salute To Flag
In ________ and _______ - by uncovering with the right hand holding the headcover at the left shoulder with the right hand over the heart.
If in ________ and _________ – By placing the right hand over the heart.
A
civilian clothes and, covered
civilian clothes and, uncovered
17
Q
The salute is directed to the flag, if displayed, otherwise towards the ___________.
A
source of the music
18
Q
Employees, who during an interview, within a civil, criminal or administrative investigation or inquiry, recant their previous testimony within the same interview, shall be deemed to have committed what?
A
Failure to be Wholly Candid.
19
Q
Ref. association with criminal activity
Nothing in this order shall be interpreted to prohibit a member of the Sheriff’s Office from associating or socializing with any member of their ______ ______.
A
immediate family
20
Q
Members shall not reveal the identity of a complainant or informant to any private person unless directed to do so by _____ ______.
A
higher authority
21
Q
Members shall first obtain permission from the _________ before publishing articles or participating in any video productions as official representatives of JSO.
A
Sheriff
22
Q
No member shall act as a correspondent to any news media unless authorized by the ______.
A
Sheriff
23
Q
All JSO facilities shall be tobacco-free and _____-free environments
A
smoking
24
Q
The use of cigarettes, cigars, smokeless tobacco, e-cigarettes, chewing tobacco and snuff products is _________ in any vehicle while owned, leased, or borrowed for Sheriff’s Office business.
A
prohibited
25
Members shall not smoke nor use tobacco products in public while providing a Sheriff's Office service or job function involving direct contact _________.
with the public
26
Off-duty members shall not drink alcohol to the point of impairment and try to take __________.
police action
27
An officer shall not suggest, recommend, or solicit business for any specific attorney for ______ members.
non-family
28
Officers shall not testify in ____ cases unless legally summoned, except when appearing as a witness on behalf of the COJ or in a civil suit in their own behalf.
civil
29
If members are served with process (a lawsuit) for conduct arising in the course and scope of their employment, they must immediately notify the ________ and immediately forward a copy of the process with which they have been served.
Office of General Counsel
| (904) 630-1700
30
Members shall furnish notification, in writing, of their intent to file a suit arising out of their official duties in any court of law to the _______ via the member’s chain of command not less than ____ days before the actual filing date.
The member’s supervisor shall forward the notice to the _______.
Undersheriff
five
Office of General Counsel (OGC)
31
Members who have a damage suit filed against them by reason of acts performed by them in the line of duty shall immediately notify their _________ _____ in writing, who in turn, shall notify the ___________. The Commanding Officer will ensure that a copy of the correspondence is forwarded to the COJ's __________________.
Commanding Officer
Undersheriff
Risk Management Division.
32
Members who have an Injunction for Protection filed against them shall immediately notify their _____ ______in writing and provide a copy, who in turn, shall notify the Commanding Officer of _____ _____ or the on-call detective.
The Commanding officer shall also ensure the member ________ to all requirements established in the injunction.
Commanding Officer
Internal Affairs
adheres
33
Florida State Statute (F.S.S.) 99.012 requires that any individual who is subordinate personnel, a deputy sheriff or a police officer, must _____ if he has qualified for a public office which is currently held by an individual who has the authority to appoint, employ, promote, or otherwise supervise the individual and has qualified for reelection to that office.
resign
34
Members must have the approval of their ____________ to speak to any group or organization as a representative of JSO, unless the speaking engagement is a part of their normal duties and responsibilities.
Upon approval, the speaking member shall send an email to PIO@jaxsheriff.org with the following information: (3 things)
assistant chief or higher authority
(1) Name of the group or organization;
(2) The approximate number of attendees; and
(3) Topics that will be discussed.
35
Abuse of Position or Authority:
Members shall not dismiss the charges against a person whose case has not been docketed for court appearance unless there is sufficiently good reason, and then only with the consent of the arresting officer's _______ ______.
Commanding Officer
36
Abuse of Position or Authority:
Members shall not become involved in any promises or arrangements which are intended to reduce the charges and permit the offender to escape the full penalty provided by law without obtaining approval of a request for intervention from their respective __________________ after application through the chain of command
Department Director or a higher authority
37
A member __________ a reward with the written approval of his _______ _____ or higher authority
may accept
Division Chief
38
Abuse of Position or Authority:
Members shall not attempt to obtain a bond reduction or ROR (released on your own recognizance) for another person without prior approval from their respective ______ ______or higher authority.
department director
39
Members are prohibited from testifying in criminal court proceedings as ______ witnesses on behalf of persons charged with or convicted of crimes while wearing any JSO insignia or JSO-authorized uniform.
character
40
Prior to the character witness testimony, the member must provide written notification to the _______ that includes:
(1) The date, time, and location of the testimony or court appearance;
(2) The name and address of the person for whom the member is testifying; and
(3) The relationship between the member and the person for whom the member is testifying.
Undersheriff
41
__________ is the detention, interdiction, or other disparate treatment of any person on the basis of their race, color, ethnicity, sexual orientation, gender identification, physical handicap, economic status, age, cultural group, religion or other belief system. It is strictly prohibited.
Bias-based profiling
42
Any member who necessarily incurs expense in connection with official duties, and for which the Sheriff's Office is responsible, shall promptly submit to his ________ ____ an itemized account of such expenditures, together with all the required receipts.
Commanding Officer
43
Officers' Use of Discretion:
An officer has a responsibility to investigate apparent violations of the law. However, the member's decision to arrest or take other enforcement action remains within the discretion of the officer unless required by ___ or _______________.
law or JSO written directives
44
____________ is conduct that involves criminal violations of the law or actions on the part of the employee which warrant a detailed investigation by the Internal Affairs Unit and which could lead to suspension, demotion, reduction in pay, or dismissal of the employee.
Serious Misconduct
45
____________ is conduct which does not require, formal investigation by the Internal Affairs Unit, but may warrant informal counseling by one’s supervisor, remedial training, or minor disciplinary action. It is usually handled by a Watch Commander or Unit Commander and resolved at or below the division level.
Minor Misconduct
46
Non-Disciplinary Actions:
_____________ – is a discussion between a supervisor and a subordinate in which the subordinate's improper behavior and necessary improvements are brought to his attention. Formal counseling sessions are, generally, used after informal supervisor/employee communications have failed to produce the desired results or when the conduct or performance is somewhat more serious.
Formal counseling sessions shall be documented ________ of the employee's personnel file on an Employee Improvement Form (P-0646)
Formal Counseling Session
outside
47
Disciplinary Actions:
_________ - is generally the first disciplinary step in terms of severity of corrective action. It's documented on a Written Reprimand Form (P-1711) and filed in Internal Affairs for record-keeping.
Although the Written Reprimand – Level One (P-1711e) must be administered in an overall positive atmosphere, it shall be remedial in nature, documented on a Written Reprimand – Level One form (P-1711e), and filed in the ____________ for record-keeping.
A copy shall be routed through the employee's chain-of-command to the appropriate ___________.
Written Reprimand Level One
Internal Affairs Unit
Division Chief
48
Disciplinary Actions:
______________ - is a more serious official censure of unacceptable acts or behavior, which is administered in a positive manner.
A Written Reprimand Level Two shall document the dates and nature of ___________ which is contained within the member’s __________, in accordance with employee contracts and shall be filed in the Internal Affairs Unit for record-keeping.
It shall also document all formal counseling sessions received in the prior ________ contained within the employee’s supervisor’s file.
Written Reprimand Level Two
all previous discipline
Internal Affairs file
12 months
49
Disciplinary Actions:
A Written Reprimand Level Two may be given in association with other higher forms of disciplinary action which may include: (4 things)
1) Forfeiture of leave time
2) Reduction of pay
3) Suspension without pay
4) Demotion
50
Disciplinary Actions:
A written reprimand level two shall be documented on Jacksonville Sheriff's Office (JSO) _________.
The employee’s ____ ________or higher authority shall administer these reprimands.
letterhead
Unit Commander
51
Disciplinary Actions:
Written Reprimands Level Two:
The recipient shall be required to sign the reprimand to acknowledge receipt.
The distribution of Written Reprimands Level Two shall be as follows: (6 places)
1) The Human Resources Division (copy);
2) The department's director (copy);
3) The division chief/commanding officer (copy);
4) The Internal Affairs Unit (original);
5) The individual (copy); and
6) The employee's bargaining unit (copy).
52
Disciplinary Actions:
Recommendations of suspension without pay, reduction in pay, forfeiture of leave time, demotion, or dismissal shall be routed through the chain-of-command to the ________ with the exception of probationary employees which goes to the probationary employee’s _________.
The probationary employee’s director shall make the recommendation regarding the termination of the employee when it relates to performance issues.
The ___________ shall be responsible for the preparation of all necessary documents dealing with suspensions without pay, reductions in pay, forfeiture of leave time, demotions, or dismissals.
The ___________ shall be responsible for the preparation of documents only dealing with the termination of probationary employees who are terminated for performance-related issues.
Undersheriff
director
Internal Affairs Unit
Human Resources Division
53
Disciplinary Actions:
Only the ______ or designee can suspend, reduce pay, cause forfeiture of leave time, demote, or dismiss an employee.
Sheriff
54
Emergency Suspension:
Any __________ _______ may impose an emergency suspension without pay against a member in accordance with applicable contracts and the Civil Service and Personnel Rules and Regulations.
Prior to imposing the emergency suspension, the commanding officer desiring to impose the suspension shall notify the _______________, to discuss the incident.
Commanding Officer
Chief of Professional Standards
55
Emergency Suspension:
When an emergency suspension without pay is imposed, the commanding officer of _________ shall designate a supervisor to collect and secure the suspended member's identification (ID) card, badge, all issued weapons, and COJ vehicle.
The suspended member will be told to report to his _____ ______ the next normal business day. The Commanding Officer will report as well.
Internal Affairs Unit
Division Chief
56
Emergency Suspension:
An employee may be immediately suspended without pay for up to _____ working days.
20
57
Emergency Suspension:
Presentation of a detailed written notice of the disciplinary action, as provided in Civil Service Rule 9.05(2), shall be given to the employee, COJ Head of Human Resources, and the Civil Service Board _________ working days after commencement of suspension.
Failure to notify the Head of Human Resources or the Civil Service Board within these time limits __________ constitute a sufficient reason for overturning disciplinary action where no substantial prejudice has resulted.
within three (3)
shall not
58
Emergency Suspension:
A decision to keep the employee in a suspension without pay status must be made by the ________, or designee, in consultation with the Internal Affairs Unit and/or the __________.
Undersheriff
Chief of Human Resources
59
Emergency Suspension:
If a Police Officer is temporarily suspended without pay with reinstatement to follow, the _____ _____ or designee will retain the officer's taken equipment.
division chief
60
Disciplinary Hearing Board (DHB):
The findings, conclusions, or recommendations of the Board are not ______ on the Sheriff and, in the event of non-concurrence, the Sheriff (or designee) may disapprove or alter an action by the Board.
binding
61
Disciplinary Hearing Board (DHB):
As soon as practical after receipt of the findings and recommendations of the Board, the _____ (or designee) shall reach a decision which shall then be tendered in writing to the accused officer.
Sheriff
62
Members shall obey the lawful orders of superiors, including any orders relayed from a superior by an employee of the _________ rank.
same or lesser
63
Obedience to an order known to be unlawful is _________ against legal or disciplinary action.
Any member _________ an order shall be required to justify the refusal.
no defense
refusing to obey
64
All members shall cooperate fully with any investigation of violations of JSO rules and regulations and with any other investigation consistent with their constitutional rights. This may include, under appropriate circumstances, submission to __________ testing.
medical
65
Complaints against or criticism of other _________ shall be channeled through the chain of command so that appropriate resolutions to problems may be found.
Public criticism of ______, ________, or _______ of cases shall be avoided.
associated agencies
other agencies, the courts, or disposition
66
All officers in ________ at any place or at any time shall uncover and hold their headcover at the left shoulder with the right hand over the heart, with head bowed, during ______.
uniform
prayer
67
During parades, only salute or stand at attention to the ___________ leading, not to every flag shown in the parade.
Official Color Guard(s)
68
Members shall be courteous, civil, and otherwise act with respect towards one another. They _______ publicly criticize any official act or member of JSO
shall not
69
Members shall not use disrespectful, mutinous, or abusive language toward a _________ or any other employee.
supervisor
70
In front of the public, members shall address one another by use of their ________ and ________ and shall not use first names or nicknames.
titles and last names
71
Members have a duty to be truthful in all civil, criminal, and administrative investigations. On or off-duty, employees shall not knowingly depart from the truth in making reports, affidavits, court documents, in giving testimony, or in connection with any official duties. When this trust is broken, it is considered ______________.
Departure from the Truth
72
Members have a duty to perform assigned duties and tasks directed to them by a superior member and to do so in a cooperative and respectful manner. Employees shall not exhibit any form of defiant conduct toward a superior member. When this conduct is displayed, it is considered __________.
Insubordination
73
The following acts are considered __________.
a) Exhibiting any unwillingness to carry out assigned duties and tasks;
b) Being argumentative with/toward a superior officer;
c) Creating or facilitating a workplace environment which inhibits the ability of a superior member to carry out the duties of JSO; or
d) Any refusal/delay/unwillingness to complete assigned duties and/or tasks within time periods established by a superior member or established by any written directive.
Insubordination
74
Members shall not communicate information relating to proposed arrests or cases under investigation or to be investigated, except to the officer assigned to the case or to a _________, or unless authorized by a higher authority.
supervisor
75
Members shall not give out publicity concerning _______ prisoners. They shall not give out personal history or photographs of Federal prisoners, information as to the arrival or departure of such prisoners, or permit reporters to interview them.
Federal
76
Members shall only take or use photos of victims or crime scenes in accordance with their official duties and responsibilities. Members are _________ from taking or using these photos for personal reasons.
prohibited
77
Members _________ provide tobacco products or tobacco accessories to any detainee or inmate.
shall not
78
Members shall not purchase or consume any alcoholic beverage while ______ or _______ unless authorized or required in the performance of one’s assigned duties;
in uniform or
while working
79
Members shall not report to work while under the influence of alcohol or having a blood alcohol level in violation of the established levels in the applicable _______________.
collective bargaining agreement
0.02 or greater
515 - Drug Screening Program
Defines "Under the Influence" as greater than .000
80
An officer ________ involve himself in the civil actions or disputes of another person, nor shall he adjudicate any civil dispute; or force the settlement of, or in any way influence, a civil matter.
He ________ give legal advice in civil matters, nor shall he serve in the capacity of a special process server, certified process server, or a court document runner (civil or criminal) neither on-duty nor off-duty.
shall not
shall not
81
Civil Disputes:
When called upon to act or advise in such disputes, an officer shall respectfully inform the interested parties that law enforcement officers have ______________ in civil disputes and shall, when requested, refer them to proper authorities for assistance.
no jurisdiction
82
Civil Disputes:
An officer, however, ________ to prevent or suppress any breach of peace or disturbance, which may grow or has grown out of such a dispute.
shall act
83
The Office of General Counsel (OGC) will generally provide ____________ to personnel who were acting within the scope of their employment at the time of the incident that is the subject of litigation or other legal proceedings unless a conflict of interest exists.
representation
84
Office of General Counsel (OGC) representation:
Should evidence indicate that conduct was outside the scope of their employment or a conflict of interest exists, legal representation __________ in which case written notification of that fact will be provided by the OGC.
may be denied
85
Members shall not accept or agree to accept anything as payment for _________ or agree to accept anything as payment for personal injury or property damage incurred in the line of duty without first notifying the ___________.
personal injury
Undersheriff
86
Members ________ use their official position as a means of forcing or intimidating persons with whom they are engaged in civil controversy to settle the case in favor of the members.
shall not
87
No member shall take an active part in political management of political campaigns during ___________ (Municipal Code 350.301).
on-duty hours
88
No member shall engage in any activity, which is contrary to the provisions of Section 350.302 of the Municipal Code which states that:
No member shall while wearing a uniform required for his employment:
(3 things)
(a) Request, in person, that any individual contribute any time, money, or other things of value to any candidate, political party, or committee of continuous existence;
(b) Solicit, in person, support or votes for any candidate, political party, or public measure; and
c) Take an active part in political management of political campaigns.
89
No member shall engage in any activity, which is contrary to the provisions of Section 350.302 of the Municipal Code which states that:
No supervisor shall request subordinates to: (4 things)
(a) Contribute any time, money, or other things of value to any candidate, political party, or committee of continuous existence;
(b) Support or vote for any political candidate or political party;
(c) Vote for any public measure; or
(d) Take an active part in the management of a political campaign.
90
No member shall engage in any political activity during the hours of employment, nor shall any person solicit political contributions from employees of the _________ or independent agency during hours of employment or in COJ facilities.
COJ
91
No member shall solicit or knowingly ________ any campaign contributions in a building owned by the COJ or an independent agency (Municipal Code 350.303).
accept
92
Political Campaigns:
No member shall be given a _________ with or without pay, excluding previously accumulated vacation, for the purpose of participating in any political campaign for another.
leave of absence
93
Political Activities:
No member shall give testimonials or permit their _____________ to be used for advertising while inferring their employment with the JSO unless written permission is obtained from the ________.
names or photographs
Sheriff
94
Political Activities:
Members are forbidden to solicit, petition, or offer gratuities for: (4 things)
(1) Their promotion, change of duty assignment, or retirement;
(2) The promotion, change of duty assignment, or retirement of any other member;
(3) The appointment of any member to the JSO; or
(4) To promote any influence to affect such an end.
95
Members are prohibited from engaging in any _____________ by current employee contract and F.S.S. Chapter 447. F.S.S. 447.505 states that, "No public employee or employee organization may participate in a strike against a public employer by instigating or supporting, in any manner, a strike. Any violation of this section shall subject the violator to the penalties provided in this part.”
strike or work stoppage
96
Abuse of Position or Authority:
Officers __________ interfere unnecessarily with any cases assigned to another officer nor with the operation of any other division or of the courts, or with any lawful private enterprise.
shall not
97
Abuse of Position or Authority:
Members ________, while on or off duty, solicit or accept presents, loans, or gratuities that would tend to influence the discharge of official duties or involving any governmental action affecting the donor or lender:
This policy is intended to set a pattern of conduct whereby members shall not indulge in the acceptance of gratuities, no matter how small, which may raise ________________ in the discharge of official duties
shall not
questions of favoritism
98
Abuse of Position or Authority:
Members shall not use their official position to solicit special privileges for themselves or others. An officer may use his badge to obtain admission to any public gathering only in the furtherance of ____________.
his official duty
99
Abuse of Position or Authority:
Members shall not inflict any mental or physical harm on any individual and shall only use the ___________ necessary when effecting an arrest or preventing an escape.
minimum force
100
Unbecoming Conduct:
Members shall conduct themselves at all times, while both ____________, in such a manner that reflects favorably upon JSO. Unbecoming conduct includes any behavior that brings JSO into disrepute or ridicule, reflects discredit upon the member in his association with JSO, or impairs the ability of the member to perform his official duties.
on and off duty
101
Unbecoming Conduct:
The following constraints on behavior are imposed on all members:
Members shall not participate or engage in any __________ while on duty;
sexual activity
102
Unbecoming Conduct:
The following constraints on behavior are imposed on all members:
Members _________ engage in any immoral, indecent, lewd, or disorderly conduct while on or off duty;
shall not
103
Unbecoming Conduct:
The following constraints on behavior are imposed on all members:
Members shall not, whether on or off duty, engage in actions that tend to impair the operations and workflow of JSO, or adversely affect the member’s professional standing and reputation within the community.
Examples of such prohibited conduct include, but are not limited to: (10 things)
(a) Interfering with another member's ability to carry out that member's duties and responsibilities;
(b) Interfering with the ability of supervisors to maintain discipline;
(c) Accepting employment or engaging in any business which, in the opinion of the Sheriff, interferes with the efficient performance of the member’s regular duties or responsibilities;
(d) Speaking disparagingly about, defaming, or demeaning another member, or the gender, ethnic origin, religion, race, disability, or sexual orientation of any person or group;
(e) Intimidation or solicitation for personal reasons while under the color of authority;
(f) Appropriating any lost property, found property, evidence, COJ property, or JSO property for personal use;
(g) Roughly or carelessly handling the property of COJ, JSO, or another person or entity;
(h) Sleeping while on duty;
(i) Aiding or abetting the escape of a prisoner;
(j) Accepting or soliciting a bribe;
104
Unbecoming Conduct:
The following constraints on behavior are imposed on all members:
Members shall not, whether on or off duty, engage in actions that tend to impair the operations and workflow of JSO, or adversely affect the member’s professional standing and reputation within the community.
Examples of such prohibited conduct include, but are not limited to cont.: (9 more things)
(k) Feigning sickness or injury to avoid the member’s duties or responsibilities;
(l) Falsifying any official documents, reports, records, or communications;
(m) Engaging in controversies, displaying partiality, or making arrests during personal disputes, disputes involving one’s family, or situations involving the citizens of the neighborhood where the member resides;
(n) Becoming bailers for any non-family arrestee, providing legal recommendations (including referrals to specific attorneys, bondsmen, or bail brokers) to non-family members, or obtaining attorneys or bondsmen for non-family arrestees;
(o) Accepting money to be turned in to the Court Clerk as a fine;
(p) Affiliating with any organization or body that has provisions in that organization’s charter bylaws that would in any way exact prior consideration and prevent a member from performing the member’s official duties or responsibilities;
(q) Failing to communicate information of concern to JSO or to a member handling an investigation;
(r) Altering or tampering with any potential or real evidence, records, or witnesses, which may pertain to any lawful investigation; and
(s) Possessing or viewing lewd, immoral, or pornographic materials when the possession or viewing of such materials would violate any state or federal law.
105
Members who testify in civil, criminal, internal, or administrative proceedings of any kind, who in their testimony, ___________, or personal conduct which has violated any statute, ordinance, rule, regulation, or official JSO policy, shall be subject to appropriate ______________ for the disclosed incompetency or misconduct.
disclose their own incompetency
training and/or discipline
106
Social Media:
As public employees, JSO personnel are cautioned that speech, on or off duty, made pursuant to their official duties, ________________ under the First Amendment of the United States (U.S.) Constitution and may form the basis for discipline if deemed detrimental to JSO.
may not be protected speech
107
Social Media:
Members are free to express themselves as private citizens on social media sites to the degree that their speech _______________ the work of JSO, impair critical working relationships, impede the performance of official duties, or ______________ in the member or JSO.
does not disrupt
undermine public confidence
108
Social Media:
Members are prohibited from the following: (3 things)
(1) Engaging in speech, in any form, that contains obscene or sexually explicit language or images;
(2) Engaging in speech, in any form, that ridicules, maligns, disparages, or otherwise expresses bias against any race, any religion, or any protected class of individuals; and
(3) Expressing opinions about encounters with the public in the course of the member’s job-related functions.
109
Social Media:
Members shall not make statements about the guilt or innocence of any suspect or detainee, or comments concerning pending investigations and/or prosecutions, nor post, transmit or otherwise disseminate confidential information, including photographs or videos, related to JSO training, activities, or work-related assignments without the express, written permission from the ___________.
Sheriff or the Sheriff’s designee
110
Social Media:
Members shall not use any JSO equipment or resources to engage in social media activities unless expressly allowed by a __________ in the discharge of official duties.
supervisor
111
Social Media:
Employees who are brought under any ______________ related to their performance, conduct, functionality, or duties may be _________ to provide the agency, or its designated investigator, with access to the social media and/or social networking platforms in which they participate or maintain.
administrative or internal investigation
ordered
112
Bias Based Profiling:
Officers shall receive initial and __________ training in the legal aspects of bias-based profiling, proactive enforcement tactics, including training in officer safety, courtesy, cultural diversity, the laws governing search and seizure, and interpersonal communications skills.
annual
113
Personal Electronic Devices in DOC Facilities:
The ability to bring a personal electronic device (e.g., personal cellular telephones, smartwatch, etc.) inside a DOC facility is a _________ that may be granted or revoked by a member’s commanding officer.
privilege
114
Personal Electronic Devices in DOC Facilities:
Personnel may bring personal electronic devices inside the secure perimeter of any DOC facilities.
Unless authorized by an assistant chief or higher authority, members below the rank of __________ shall not carry any personal electronic device: (3 things)
lieutenant
(i) Into inmate housing areas;
(ii) Into processing areas when inmates are present; or
(iii) While escorting, monitoring, supervising, or communicating with inmates.
115
Personal Electronic Devices in DOC Facilities:
Members _________ allow inmates to use members’ personal electronic devices.
shall not
116
Personal Electronic Devices in DOC Facilities:
Members shall not use personal electronic devices to record images from the _________ scanning equipment or any other DOC equipment, programs, or software.
SecurPASS (Whole Body Digital Security Imaging X-Ray System)
117
Personal Electronic Devices in DOC Facilities:
Members shall not: (3 things)
1) use personal electronic devices as music or entertainment devices.
2) use Hands-free accessory devices (e.g., earbuds, Bluetooth devices, etc.) they are prohibited in DOC facilities.
3) use personal electronic devices to record or photograph any area inside a DOC facility without approval from a commanding officer or higher authority.
118
Personal Electronic Devices in DOC Facilities:
Personnel in violation of this policy shall receive the following sanctions: (2 levels)
(a) The first violation shall result in the loss of cell phone privileges for one year from the date of the violation to include any investigation time prior to the conclusion; and
(b) The second violation shall result in the permanent revocation of cell phone privileges from the affected employe
c) The appropriate division chief shall determine if the violation occurred. This decision is final and not subject to appeal, grievance, or any other remedy.
119
When it is necessary for the performance of one's duty to temporarily remove JSO reports or records from the division or department where they are maintained, the member to whom they are issued _____________ for them and shall be accountable for their return.
shall sign a receipt
120
Members shall remain at their place of assignment until properly _____________ from that responsibility by a supervisor or an assigned relief.
relieved or dismissed
121
All police and corrections officers shall maintain a valid driver’s license in the state of their _________.
residence
122
Members _________ an interpreter to facilitate communication with citizens who do not speak English or who are hearing-impaired.
shall request
123
Transgender and Gender-Nonconforming (T/GNC) Individuals:
When interacting with a T/GNC individual, members shall use the person’s ____________ to initially determine how to address the individual, such as the use of pronouns and terms like “miss,” “sir,” “him,” or “her.” If the member has any doubt, he shall inquire as to the individual’s preferred form of address.
gender expression and presentation
124
Transgender and Gender-Nonconforming (T/GNC) Individuals:
When a T/GNC individual informs a member how he/she would like to be addressed, the member shall honor the request and use the individual’s preferred pronoun and/or chosen name. The individual’s ___________ should be used at all times to address the individual
chosen name
125
Transgender and Gender-Nonconforming (T/GNC) Individuals:
Members shall not ask individuals for information regarding their ________, ________,
or __________ practices—absent an articulable and compelling need—for the purpose of determining a person’s gender.
anatomy,
surgical history, or
sexual
126
Transgender and Gender-Nonconforming (T/GNC) Individuals:
When referencing a T/GNC individual in a report, a member shall enter the individual’s legal name in the primary name fields, but shall enter the individual’s ___________ after the first reference of the individual in the narrative.
chosen name in parenthesis
127
Transgender and Gender-Nonconforming (T/GNC) Individuals:
Members shall limit conversations about a T/GNC individual’s gender to persons who have a ____________, such as a transporting officer or corrections personnel for the purposes of inmate classification, housing, and medical treatment.
need to know
128
Officers' Use of Discretion:
Unless JSO directives, orders of a supervisor, or orders of another competent authority require an arrest, the officer's discretion to choose an alternative course of action is explicitly ________ and __________.
recognized and encouraged
129
___________ is defined as the violation of any federal, state, or local law, any violation of rules and regulations as set forth in the Civil Service and Human Resources Rules and Regulations of COJ, any violation of JSO written directives, refusal to obey any lawful commands or any conduct that is prejudicial to the good name and reputation of COJ or JSO.
Misconduct
130
Allegations of Misconduct:
Any JSO member, sworn or civilian, who observes, suspects, or is informed of misconduct by an employee is responsible for reporting the alleged or suspected violation(s) to a supervisor or directly to the ____________.
Internal Affairs Unit
131
Allegations of Misconduct:
If the allegation of misconduct concerns a potential criminal violation by an employee, the notification should be immediately made to a supervisor or directly to the ____________.
Integrity & Special Investigations Unit (ISIU)
132
Serious Misconduct:
Upon approval of the _________________, an investigation which could result in suspension, demotion, reduction in pay, or dismissal of an employee, may be sent to the member’s commanding officer for investigation, if deemed appropriate.
Assistant Chief of Public Accountability
133
Misconduct:
JSO employees who are complainants, witnesses, or principals in an administrative investigation are ______________ any portion of the investigation or his role in that investigation until the investigation is completed and is released by the Internal Affairs Unit.
Any JSO employee violating this order shall be considered to have _________ with the investigation and may be subject to appropriate discipline.
prohibited from discussing
interfered
134
Administrative Limited Duty Related to Administrative or Criminal Investigations:
Pending investigation, disciplinary action, or termination may be cause for an employee to be placed in an Administrative Limited Duty Assignment. Such assignments can be but are not limited to, the ____________ designated assignments.
Temporary Limited Duty
135
Administrative Limited Duty Related to Administrative or Criminal Investigations:
Employees placed on Administrative Limited Duty, unless otherwise specified by the employee’s assistant chief or higher, shall comply with the following conditions: (5 things)
(1) The employee shall not be assigned to an area of direct inmate/suspect contact;
(2) The employee shall not wear any portion of the uniform that identifies them as a police or corrections officer and will comply with Order 401 (Dress and Personal Appearance) for non-uniform regulations;
(3) The employee shall not work overtime or secondary employment;
(4) The employee shall not be assigned to a supervisory position; and
(5) The employee shall not operate a JSO/COJ-owned vehicle.
136
Discipline and Disciplinary Actions:
The maintenance of discipline is a responsibility and function of command. Supervisors and commanding officers are given authority to fulfill their responsibilities and are expected to exercise it to that end. When repeated misconduct occurs despite counseling or disciplinary action, a determination must be made as to whether the fault for the behavior rests with the __________, the __________, or if other circumstances have contributed to the misconduct.
violator
violator's supervisor
137
Hierarchy of Training and Discipline:
Non-Disciplinary Actions: (3 things)
Training,
informal counseling and
formal counseling
138
Non-Disciplinary Actions– Training, informal counseling, and formal counseling sessions are not disciplinary actions. Instead, they are used to improve, evaluate, and track performance, thereby avoiding _________.
Nonetheless, it is appropriate to include training, informal counseling, or formal counseling history as ___________ for future disciplinary action or for inclusion as part of a performance evaluation.
future discipline
background support
139
Non-Disciplinary Actions:
_________ – is a positive and constructive method of improving the productivity and effectiveness of an employee. Often training is sufficient to avoid disciplinary action. The recommendation by a supervisor for an employee to obtain additional or remedial training should be held on a positive note, be correctively advisory in nature, and used along with a counseling session to explain what is expected of an employee in order to bring about improvements in the employee's behavior.
The recommendation from a supervisor for an employee's additional training __________ require written documentation or prior approval. Training and counseling are often indistinguishable.
Training
does not
140
Non-Disciplinary Actions:
_____________ – is an oral communication between a supervisor and employee, which is positive and correctively advisory in nature and is the first step in bringing about improvements in the employee's behavior. It may involve, among other things, a procedural clarification, recommendation to obtain additional training, suggestions for improvement, an oral admonishment for a perceived indiscretion, or a suggestion that the employee obtain professional counseling.
Informal counseling _________ require written documentation.
Informal Counseling Session
does not
141
Non-Disciplinary Actions:
Formal Counseling - documented an Employee Improvement Form (P-0646):
The original Employee Improvement Form (P-0646) shall be filed in the ____________ file for record-keeping, and a copy shall be given to the employee. If the employee does not agree with the action taken, a signed and dated ___________ shall be attached stating why the employee does not agree with the action taken.
Formal counseling sessions shall be conducted by the employee's ___________ or higher authority. The Employee Improvement Form (P-0646) shall be routed through the proper chain of command to the _____________ where it shall be reviewed and filed in the employee’s supervisor’s file for record-keeping and be purged in accordance with applicable bargaining unit agreements and Florida public records law.
employee’s supervisor’s
written statement
immediate supervisor
commanding officer
142
Disciplinary Actions:
If an investigation of misconduct results in a determination to dismiss a member of JSO, the following will be provided to the member: (4 things)
(1) A statement citing the reason for dismissal;
(2) The effective date of the dismissal;
(3) A statement informing the member of their appeal process in accordance with Civil Service Rules and Personnel Rules and Regulations and employment contracts; and
(4) A statement of the status of fringe and retirement benefits after dismissal will be provided by the COJ’s Department of Administration and Finance – Employee Benefits after being advised of the dismissal by the Human Resources Division after conferring with the affected division chief.
143
Emergency Suspension:
The Sheriff, or his designee, may impose an immediate suspension without pay in advance of the conclusion of any of the procedures set forth in the grievance and arbitration article or in the Civil Service and Personnel Rules and Regulations in the following cases: (4 things)
1) When an employee has been arrested on a felony charge (other than arrests for incidents occurring in the "good faith" performance of their duties, such as accidental shootings);
2) When an employee fails a substance abuse test (with confirmation);
3) When an employee fails to obey a lawful direct order from a superior officer; or
4) When an employee is a danger to himself/herself or others.
144
Emergency Suspension:
Emergency suspensions without pay must be issued by the __________ or above. If the Division Chief issuing the suspension is not the ____________, the Chief of Professional Standards (or his designee) must be notified.
Division Chief
Chief of Professional Standards
145
Emergency Suspension:
Upon request of the employee, within the _____________ after an immediate emergency suspension, the employee will be afforded the opportunity to meet with the assigned ___________ for the purpose of coordinating a meeting between the Sheriff or his designee and the employee to determine any further action that may be taken.
next business day
Division Chief
146
An employee who is placed on emergency suspension _______ be allowed to use his own personal leave from their respective leave accounts (AL, CL, or HOL).
shall
147
Emergency Suspension:
If the emergency suspension is not upheld, __________ shall be returned to the member immediately.
all equipment
148
Emergency Suspension:
If an officer is suspended without pay with dismissal intended to follow, all issued equipment shall be turned in to the ________.
The equipment shall be kept together until the final disposition and then returned to stock if the member is dismissed or to the member if he is reinstated.
Assigned vehicles shall be returned to the __________.
Supply Unit
Fleet Management Unit
149
Emergency Suspension:
All privileges and courtesies normally extended to members ________ be extended to members who are under suspension.
Access to JSO facilities shall only be permitted with a __________, the same as citizens visiting the Police Memorial Building (PMB).
shall not
visitor's pass
150
Emergency Suspension:
Upon receipt of the detailed statement (described in this order), the Civil Service Board shall immediately reserve a hearing date no later than ______ working days from the beginning of the suspension.
Once the employee has properly requested a hearing, the Civil Service Board shall ___________ the disciplined employee by hand, or registered or certified mail, return receipt requested of the date, time, and place of the scheduled hearing.
It shall be the duty and responsibility of the _________ to file with the board the intention to appeal or not to appeal within ____ working days after receiving written notification of discipline from the appointing authority in accordance with Civil Service Rule 9.05 (2)(c).
An employee who fails to file timely notice with the board shall _________ to appeal and the action of the appointing authority shall be deemed sustained effective as of the date of the original suspension.
20
immediately notify
employee, five (5)
waive any further right
151
Emergency Suspension:
If the employee has been suspended due to an extraordinary situation (as described in this order), and the reason for such suspension is that the employee has committed an act which constitutes a ________ or a misdemeanor involving moral turpitude under the criminal laws of the State of Florida or federal government, and criminal charges are pending against said employee, the employee _________ that the Civil Service Board postpone the scheduled hearing and that the employee be placed on leave without pay status until the criminal charges have been disposed of.
felony offense
may request
152
Emergency Suspension:
The ______________ of the Civil Service Board may approve such a request for postponement, provided the employee has filed with the Civil Service Board a written request for leave without pay status.
Upon final disposition of the criminal charges, it shall be the responsibility of the employee to notify the board of such disposition within ___ calendar days, in writing, and request the appeal hearing be rescheduled.
Failure to notify the board within this period shall constitute a waiver of any further right to appeal; and the action of the appointing authority shall be _______, effective as of the date of the suspension.
If the employee requests the appeal hearing be re-scheduled, the Civil Service Board shall reschedule the hearing as soon thereafter as possible; but the ___________ shall be considered binding until the case is fully heard.
Chairman or Vice-Chairman
10
sustained
waiver of benefits
153
Emergency Suspension:
If the employee has been suspended, due to an extraordinary situation (as described in this order), for any reason _______ a pending criminal charge, and the employee desires a continuance of the hearing and management agrees, such continuance may be granted, provided the employee ___________ and is placed upon leave without pay status.
other than
voluntarily requests
154
Emergency Suspension:
A suspended employee who needs additional time to prepare his defense may, by a written petition filed not later than _____ working days prior to the hearing, request the Chair of the Civil Service Board for a continuance of not more than ____ calendar days.
The suspended employee's entitlement to back pay during this limited continuance shall depend on whether the employee is ________ at the final hearing.
For purposes of this section, “vindicated” means the board finds the employee has not violated ______ of the rules and regulations or applicable department or agency orders as charged.
three (3)
30
vindicated
any
155
Emergency Suspension:
If the Civil Service Board determines, after review, that the disciplinary action is inconsistent with the provisions of the City Charter or the Civil Service and Personnel Rules and Regulations, or is manifestly unjust, it shall order the _________ of the disciplinary action or provide such relief as it deems appropriate, including the reinstatement to a former position, payment of forfeited pay, reinstatement to a former level of compensation, and the removal of reprimands from the employee's personnel file.
modification
156
Emergency Suspension:
Time spent on leave without pay ______ be considered to be time for which pay was forfeited or for which pay is due under any circumstances.
shall not
157
The ___________ reviews recommended administrative charges and disciplinary actions for officers who are facing suspension, demotion, or termination.
Any officer facing suspension, demotion, or dismissal may elect to have the DHB review the recommended administrative charges and disciplinary actions.
The manner in which the hearing is conducted, the force and effect of findings and recommendations, and all appellate rights, shall be as set forth in the ___________ approved for the officer's bargaining unit.
Disciplinary Hearing Board (DHB)
collective bargaining agreement
158
Disciplinary Hearing Board (DHB):
The DHB shall be composed of _______ members with two members being selected by the Sheriff or his designee, two members being selected by the aggrieved or charged member, and the fifth member being selected by the other four members. None of the members of the DHB may be related to the accused officer.
five (5)
159
Disciplinary Hearing Board (DHB):
The ______________ shall designate one of the two members selected by the Sheriff to be the Chairperson of the DHB. The Director of Personnel and Professional Standards may designate themselves as the Chairperson of the DHB.
Director of Personnel and Professional Standards
160
Civil Service Board or Arbitrator:
Any member facing disciplinary action __________ to appeal the recommended administrative charges and disciplinary actions to the Civil Service Board or an arbitrator, via the grievance process, as dictated by the member’s collective bargaining agreement
may elect
161
The Disciplinary Action Guide:
The Disciplinary Action Guide is established for ___________ based on the seriousness of the violations and repeated infractions. More serious violations result in increased (progressive) discipline levels compared to less serious violations.
_________ infractions of the same violation (even if individually not serious) may also result in increased (progressive) discipline levels. In addition, employees who have repeated violations (not necessarily the same infraction) occurring during separate incidents, may also receive increased (progressive) discipline.
progressive discipline
Repeated
162
The Disciplinary Action Guide:
General instructions for using the Disciplinary Action Guide:
(1) Each offense listed shows at which step disciplinary action probably would begin for the _________ of a particular misconduct after counseling has been exhausted, if appropriate, and is also based on the severity and consequence of the offense;
(2) More serious or minor cases of misconduct can call for a ________ from the recommended discipline;
(3) Any deviation from the recommended step ___________ in the documentation of the action taken; and
(4) Repeated misconduct or multiple acts of misconduct _____________ a need for action more serious than the suggested level.
1) first offense
2) deviation
3) shall be explained
4) shall constitute
163
The Disciplinary Action Guide: (4 STEPS)
STEP 1 – ______________________ (considered first disciplinary level)
STEP 2 – ______________________
STEP 3 – ______________________
STEP 4 – ______________________
NOTE: See Order 501 Appendix A for details of the most common order violations and recommended starting levels of discipline and progressive range for the violations.
1) Written Reprimand Level One
2) Written Reprimand Level Two
3) Suspension without Pay, Reduction of Pay, or Demotion
4) Dismissal
164
The Disciplinary Action Guide: Appendix NOTE 1
Note 1 - covers members failure to attend a scheduled ____________ or failure to cancel a scheduled wellness appointment within ____ hours of the appointment.
wellness appointment
24
165
The Disciplinary Action Guide:
Appendix NOTE 1 - Progressive Discipline for missing Wellness Appointment
For a first offense (police), the member shall receive a __________ counseling and the loss of take-home vehicle privileges for _____ weeks.
During the two week period, officers shall not be allowed to borrow another officer's vehicle for working off-duty employment.
Other ___________ measures, such as requiring reimbursement for the cost of the missed wellness appointment and progressive discipline, may be implemented for the first and subsequent offenses.
formal
two (2)
administrative
