517 Personnel Development and Movement Flashcards
(42 cards)
………………– A transfer from one assignment to another with no change in rank.
Lateral movement
…………………..– A member’s normal daily assignment, as reflected in the Employee Information System (EIS). Each member of JSO can have only one primary assignment at a time.
Primary Assignment
………………………– A document primarily used to capture information regarding a member’s performance during the previous fiscal year.
Annual Performance Evaluation
…………– A member’s immediate supervisor responsible for completing the annual evaluation of that member. [
Rater
…………….– A rater’s immediate supervisor, who is responsible for reviewing and approving an annual evaluation completed by that rater
Reviewer
………………– A special duty assignment, usually lasting three days, that provides a member the opportunity to learn about and assist the operations of an area of the agency that is different than his primary assignment.
Work-Along
While the Chief of Human Resources will facilitate the process and provide any needed support, each ………………. is responsible for identifying the methodology used for the workload assessment for his division, based on the number and complexity of tasks completed by each position.
division chief
…………….. shall provide the results of the workload assessments, including any recommendations, to the department directors, who will determine what adjustments, if any, should be made.
Division chiefs
Investigations Division Workload Assessments
(1) The unit commanding officers of Investigations Division units shall complete a workload assessment for each unit under their command every year.
(2) Responsibility for the workload assessment rests with the unit commanding officer and may not be delegated to a lesser rank.
(3) The workload assessment shall be completed using the Investigations & Homeland Security Assessment 94Net site.
(4) The ……………………..AND …………………shall review the workload assessments and report their findings.
(5) It is incumbent that any recommendations are carried out and deficiencies corrected by the unit commanding officers, as their authority allows.
assistant division chiefs and Chief of Investigations
Related Members and Nepotism
- In order to avoid conflicts of interest, a member will not be assigned to any position that would:
a. Give direct authority to one member over a family member;
b. Require a member to discipline a family member;
c. Require a member to audit the work of a family member;
d. Have a member report to the same immediate supervisor as another family member; or
e. Lead to potential conflicts and possibly compromise the best interests of JSO. - The ……………..will make the final determination regarding any potential conflicts of interest regarding the assignments of family members.
Undersheriff
Members who become related after employment must immediately notify …………… so that any potential conflicts can be mitigated.
their supervisors
The Career Development Program, which is overseen by the ……………………………………, contains the following components:
a. Career counseling;
b. Training;
c. Work-alongs;
d. Education incentives;
e. Lateral transfers and ancillary assignments; and
f. Promotions.
Director of Personnel & Professional Standards
……………………….. are trained to provide career counseling for their subordinates. This training is administered through the JSO Leadership Development Institute (LDI) and is designed to increase supervisors’ knowledge and skills in the following areas, for use during career development activities: [CALEA 33.8.1]
a. General counseling techniques;
b. Techniques for assessing knowledge, skills, and abilities;
c. Salary, benefits, and training opportunities offered by the agency;
d. Educational opportunities and incentive programs;
e. Awareness of the cultural background of ethnic groups;
f. Record-keeping and organization techniques;
g. Career development opportunities available in other jurisdictions; and
h. Outside resources.
All agency supervisors
IST
Members are required to successfully complete all proficiency IST established for their respective positions. Civilian members are required to complete a minimum of ………….. of training each year.
16 hours
Work-alongs, which last three days unless otherwise specified, provide an opportunity for members to:
a. Increase their skills, knowledge, and abilities;
b. Learn about other areas of the agency; and
c. Identify other positions for consideration during their careers.
Members interested in performing a work-along shall submit a request to his……………. via chain of command. While members are encouraged to request a work-along in any area of JSO in which they have interest, some units will not be able to host work-alongs due to the confidential and/or sensitive nature of their operations.
commanding officer
Only job-related courses will be reimbursed. Job-related courses are courses that are:
(1) Designed to improve the member’s ability to perform the duties and responsibilities of the position he currently occupies; or
(2) Required for the completion of a job-related program of study.
g. Only courses with a grade of “…” or better are eligible for reimbursement. Grades below a “…,” incomplete courses, or withdrawn courses are not eligible for reimbursement.
h. Courses will be reimbursed at the rate actually paid by the student or the Florida State College of Jacksonville (FSCJ) rate, whichever is less.
C
C
Reimbursement requests are not approved until authorized by the JSO ……………………… or designee, the COJ Chief of Training, and the COJ Organizational Development Office.
Chief of Human Resources
Applying for Tuition Reimbursement
a. Any eligible member who desires to apply for a course and receive tuition reimbursement shall complete the COJ Application for Tuition Reimbursement (available in the JSO Human Resources Office and on the JSO Human Resources webpage) and submit the completed form to the Human Resources Division prior to the start of the course. No incomplete or late applications will be accepted.
b. A separate application shall be submitted for each proposed course and no applications shall be submitted for courses more than………….prior to the start of the course.
30 days
No later than ……. after the end of the course, the member must submit a Certificate of Completion with all required documentation to the JSO Human Resources Division. The required documentation includes:
(1) The course grade issued by the institution;
Receipt for payment of tuition from the institution that identifies:
(a) The course name and number;
(b) The cost of the course; and
(c) That the tuition for the course has been paid in full.
four weeks
If any of the required documentation is not submitted within……………. of the end of the course, the request for reimbursement will be denied.
four weeks
Requesting a Primary or Ancillary Assignment
a. A member may request a different primary assignment or an ancillary assignment by composing an email or Intradepartmental Correspondence form (P-0004) with:
1) The assignment being requested;
(2) The reason for the request;
(3) An attached copy of his Employee Administrative Investigation History (EAIH); and
(4) Any other background information the member would like to be used for consideration.
The requesting member will send this email or Intradepartmental Correspondence form (P-0004) via his chain of command to:
(1) His assistant chief, if the requested assignment is within the same division; or
(2) His division chief, if the requested assignment is in another division
Formal Selection Process
a. The formal selection process, which is overseen by the Human Resources Division, may be used to select members for primary and ancillary assignments.
b. With approval from the …………… or higher authority, commanding officers may forego the formal selection process when selecting a member to fill a primary or ancillary assignment.
division chief
