Flashcards in 5.1 correspondence manual (12-2014) Deck (14):
Are route slips considered correspondence.
What code specifies that all written communications shall be written in plain straighforward language, avoiding technical terms as much as possible?
Government Code 6215. (1-3)
What is a category 1 correspondence prepared on? and what type of correspondence is it used for?
A memorandum, (CHP 51)
Used for intradepartmental and interdepartmental correspondence. (1-3)
A category 2 Correspondence is prepared on? What type of correspondence is it used for?
It is used for correspondence directed to agencies or individuals outside of Ca. state government. (1-4)
Location code is the first element in the file numbers. The number is the location code for whom?
the person signing the document (1-15)
single paragraph letters shall be ________ spaced?
How far is the second and additional pages headed from the top?
one inches (6 spaces) (2-9)
On a 2nd page, how many lines below the date is the text?
four (2-9 f1)
"Attachments(s) or enclosures" shall be shown ___ (how many) line spaces below the signature group and flush with the left margin?
two lines. (2-10 6a)
Attachments or enclosures shall be __________ and not paperclipped, when being sent through the mail.
loose or stapled. (2-11 6b)
Correspondence directed to all appointed and elected state officials shall be prepared on a ________
CHP, 51, Memorandum (2-3)
The saluation "Madam" should be avoided except when?
a woman occupies a position, such as president, secretary, etc. (4-6)
What class mail is used?
first class (5-7)