5.1 correspondence manual (12-2014) Flashcards Preview

CHP Sgt. Study (HPM #1) > 5.1 correspondence manual (12-2014) > Flashcards

Flashcards in 5.1 correspondence manual (12-2014) Deck (14):
1

Are route slips considered correspondence.

No. (1-3)

2

What code specifies that all written communications shall be written in plain straighforward language, avoiding technical terms as much as possible?

Government Code 6215. (1-3)

3

What is a category 1 correspondence prepared on? and what type of correspondence is it used for?

A memorandum, (CHP 51)
Used for intradepartmental and interdepartmental correspondence. (1-3)

4

A category 2 Correspondence is prepared on? What type of correspondence is it used for?

Departmental letterhead.

It is used for correspondence directed to agencies or individuals outside of Ca. state government. (1-4)

5

Location code is the first element in the file numbers. The number is the location code for whom?

the person signing the document (1-15)

6

single paragraph letters shall be ________ spaced?

double (2-8)

7

How far is the second and additional pages headed from the top?

one inches (6 spaces) (2-9)

8

On a 2nd page, how many lines below the date is the text?

four (2-9 f1)

9

"Attachments(s) or enclosures" shall be shown ___ (how many) line spaces below the signature group and flush with the left margin?

two lines. (2-10 6a)

10

Attachments or enclosures shall be __________ and not paperclipped, when being sent through the mail.

loose or stapled. (2-11 6b)

11

Correspondence directed to all appointed and elected state officials shall be prepared on a ________

CHP, 51, Memorandum (2-3)

12

The saluation "Madam" should be avoided except when?

a woman occupies a position, such as president, secretary, etc. (4-6)

13

What class mail is used?

first class (5-7)

14

Which class mail is not used?

second class (5-7)