HPM 11.2, Materials Management Manual

Question 1

What are minor purchases from the petty cash limited to?

Answer 1

UP to $50.00 for purchases necessary for the daily operation of the command and consistent with the goals of the Department.

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Question 2

What is the change fund for?

Answer 2

Making change in the day-to-day cash collection operations of a command.

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Question 3

What are the limitations for the petty cash and change fund?

Answer 3

Petty cash shall be limited to $300.00

Change fund shall be limited to $100.00

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Question 4

With regards to the petty cash and change fund, what occurs when there is a change in commander?

Answer 4

Memo to FMS, APU to include:

• what the change is (new commander)
• Effective date
• statement regarding receipts etc. have been accounted for

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Question 5

How often shall surprise audits of the petty cash or change fund be conducted and by whom?

Answer 5

Quarterly by someone other than the custodian of the fund.

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