Chap 4 – Meetings

Question 1

Effectively administered meetings have a PAL— a ________, an _________, and a _______.

Answer 1

…. a purpose, an agenda, and a time limit.
CAPG Chap 4 Intro

Question 2

Where can you find information on the types of meetings to be held during the construction stage.

Answer 2

…… The specification sections in Division 01
CAPG 4.1

Question 3

Where can you find information on the administrative and procedural requirements for the required meetings?

Answer 3

…… The Division 01 specifications
CAPG 4.1

Question 4

If Divisions 02 through 49 held information about meetings, what would the likely topic be?

Answer 4

….meetings required prior to installation of certain products and coordination meetings.
CAPG 4.1

Question 5

T/F: Minutes taken at progress meetings become contract documents only after all parties have had an opportunity to review them and make comments/corrections.

Answer 5

FALSE: Written minutes are not contract documents.
CAPG 4.1.5

Question 6

List some of the meetings listed in the CAPG:

Answer 6

• Preconstruction Meeting (aka Procedural Meeting)
• Site Mobilization Meeting
• Utility Coordination Meeting
• AHJs Meetings
• Progress Meetings
• Contractor/Subcontractor Meetings
• Preinstallation Meetings
• Closeout Meeting

CAPG 4.2

Question 7

CSI calls the ___________ meeting a “Procedural Meeting”.

Answer 7

…. Preconstruction Meeting
CAPG 4.1

Question 8

The Site Mobilization Meeting is often combined with the ______________ .

Answer 8

…. Preconstruction Meeting
CAPG 4.2.1.2

Question 9

The _______________ meeting typically focuses on the contractor, the subcontractors, and their use of the site, whereas the ____________ meeting typically focuses on contractor project management and CCA procedures.

Answer 9

…. site mobilization
…. preconstruction
CAPG 4.2.1.2

Question 10

Typical topics for the AHJs Meetings include:

Answer 10

• Required permits and fees
• Advance notice required for inspections
• Routing of test reports
• Supplemental information that must be on-site at the time of inspection
• Fees for re-inspection if work is not ready for inspection
• Public safety and impact of the project on the public

CAPG 4.2.1.2

Question 11

Typical topics for the progress meetings include:

Answer 11

• Minutes of previous meeting
• Progress and schedule
• Material and equipment
• Deficiencies
• RFIs: Status of clarification
• Progress payments/applications
• Changes and modifications
• Record documents: Maintenance of documents
• Sustainable project items
• Action items

CAPG 4.2.2

Question 12

Contractor / subcontractor meetings address topics such as:

Answer 12

• progress and of the work,
• scheduling,
• coordination between the trades
• applications for payment,
• project site safety,
• RFIs, and
• contract modifications.

CAPG 4.2.3

Question 13

To clarify installation procedures, phasing, and coordination of the participants involved in the installation of a specific product, what type of meeting is held?

Answer 13

….. Preinstallation meetings
CAPG 4.2.4

Question 14

The preinstallation meeting is a form of quality _________ specified in __(where)________ of a specification section.

Answer 14

…. quality assurance (QA)
…. PART 1—GENERAL
CAPG 4.2.4

Question 15

The closeout meeting is used to:

Answer 15

• review requirements for the completion of the contract, and
• to obtain submittal of the necessary final documents.

CAPG 4.2.5