Chap 6 – Site Visits, Observations, and Inspections

Question 1

Most standard owner-A/E agreements and conditions of the contract indicate that the A/E will perform CCA and will periodically visit the construction site to: (4 things)

Answer 1

• ascertain progress and quality of the work,
• inform the owner of known deviations from the contract documents and defects and deficiencies observed in the work,
• keep the owner informed of the progress of the work, and
• conduct inspections to determine the dates for substantial and final completion.

CAPG Chap 6 Intro

Question 2

For traditional and CM project delivery methods, the contract agreements and general conditions are similar but can be significantly different under the ___________project delivery method

Answer 2

…. design-build
CAPG 6.1 Intro

Question 3

The agreements between the Owner and A/E state that the architect:

Answer 3

• Is the owner’s representative.
• Will make site visits at intervals appropriate to the stage of construction,
• Asses the progress and quality of the work,
• Is the communicator between owner and contractor
• Has the right to reject defective work
• Conducts inspections to determine the date of substantial completion and to verify final completion

CAPG 6.1.1

Question 4

The agreements between the Owner and Contractor require the contractor to:

Answer 4

• Observe conditions at the site affecting the work and correlate them with a review of the contract documents and report any errors, omissions, and inconsistencies to the A/E.
• Inspect each portion of the work prior to performing subsequent work.
• Inspect work performed by the owner or separate contractor if the contractor’s work depends on that work.
• Prepare and submit a comprehensive list of items to be completed or corrected prior to final payment.

CAPG 6.1.1

Question 5

While the A/E is an owner’s representative during construction, he is not an _______ of the owner. The A/E is empowered to act on the owner’s behalf only to the extent __________ .

Answer 5

…. agent
…. provided in the contract documents
CAPG 6.2

Question 6

T/F: The general conditions require that the A/E is required to make inspections at regular site visits scheduled at regular intervals throughout the life of the project.

Answer 6

FALSE: The A/E makes no more than 2 inspections (substantial and final completion). Site visits are not intended to be exhaustive, or to involve detailed inspections of the work; they are limited to spot-checking, selective sampling, and general observation only.

CAPG 6.2.1

Question 7

Name three things that the A/E uses to evaluate pay-apps:

Answer 7

• milestones
• progress schedule
• site visits

Question 8

Limitations of responsibility for the A/E outlined in the agreement and general conditions include:

Answer 8

• Not responsible for continuous inspection
• Not responsible for construction means and methods
• Not responsible for project site safety
• Not responsible for contractor’s failure to perform
• Not authorized to stop the work of the contractor

CAPG 6.2.2

Question 9

The standard conditions of the contract stipulate that sole responsibility for safety at the construction site lies with the _________-.

Answer 9

….contractor.
CAPG 6.2.2

Question 10

When more extensive A/E representation is required, it is suggested that the appropriate form be attached to the ___________ .

Answer 10

…. supplementary conditions
CAPG 6.2.3

Question 11

When more extensive A/E representation is required, what two forms are used?

Answer 11

• AIA B207, Standard Form of Architect’s Services: On-Site Project Representation,
• EJCDC E-500, Exhibit D, Duties, Responsibilities and Limitations of Authority of Resident Project Representative

CAPG 6.2.3

Question 12

T/F: When a designated on-site project rep is used, he has the authority to act on behalf of the A/E.

Answer 12

FALSE:
CAPG 6.2.3

Question 13

The standard agreements require the contractor to make inspections and arrange for other inspections. Name three such situations:

Answer 13

• Inspects portions of work already completed prior to subsequent work
• Obtains necessary inspections required by AHJs
• Prepares the initial punch list for substantial completion

CAPG 6.3.2

Question 14

Both AIA and EJCDC general conditions require the contractor to assume responsibility for arranging and obtaining inspections required by AHJs. Who pays ?

Answer 14

….the contractor, unless noted otherwise.
CAPG 6.3.2

Question 15

T/F: Under the AIA and EJCDC standard documents, the owner is required to perform site observations.

Answer 15

FALSE
CAPG 6.4

Question 16

T/F: The contractor is required to ascertain that the contract documents comply with applicable regulations and code.

Answer 16

FALSE:
CAPG 6.5

Question 17

T/F: AIA and EJCDC general conditions state that the owner shall secure and pay for construction permits and governmental fees, licenses, and inspections necessary for proper execution and completion of the work.

Answer 17

FALSE: the contractor pays this.
CAPG 6.5

Question 18

T/F: As part of the on-site observations, the A/E is to either review the contractor’s safety plan, or attend the contractor’s safety meetings.

Answer 18

FALSE: Additionally, the A/E should not suggest methods to correct unsafe conditions.
CAPG 6.8

Question 19

The standard general conditions state that if work is concealed contrary to the written request of the A/E, then ________ .

Answer 19

….the A/E has the right to request that the work be uncovered.
CAPG 6.9

Question 20

Who has the authority to accept nonconforming work:

Answer 20

….only the Owner.
CAPG 6.9

Question 21

Upon discovery of nonconforming work, the A/E should document the deficiencies in a __________ and present copies to the contractor and the owner.

Answer 21

…. field observation report
…. also a “Notice of Nonconforming Work” (CSI Form)
CAPG 6.9

Question 22

T/F: Upon notice of nonconforming work, the contractor is responsible for the cost of corrective work, including the costs for additional testing and inspection.

Answer 22

TRUE:
CAPG 6.9

Question 23

If the owner, after written notice to the contractor, opts to correct defective work, how is the cost of the remedy charged back to the contractor?

Answer 23

…through the use of a deductive change order:
CAPG 6.9.1

Question 24

Before payment requests that include payment for stored products are approved, the A/E should do what?

Answer 24

Verify the correctness and quantities of stored materials, and that they are secure, properly protected, and covered by insurance.

CAPG 6.10.2

Question 25

On a pay-app for materials or equipment stored off-site, the contractor should also present what?

Answer 25

….. A bill of sale for the materials and insurance verification.
CAPG 6.10.2

Question 26

Protection requirements for stored products are usually specified in ___________ .

Answer 26

….PART 1—GENERAL of individual specification sections.
CAPG 6.10.3

Question 27

Protection requirements for installed work may be found in____________ .

Answer 27

…. PART 3—EXECUTION of a specification section
CAPG 6.10.3

Question 28

T/F: protection requirements for specific products may be called out by reference standard, and those referenced requirements are also a part of the contract documents.

Answer 28

TRUE:
CAPG 6.10.3

Question 29

If the A/E observes activities at the site significantly different from those indicated on the construction progress schedule, then….

Answer 29

…the contractor is notified and requested to create a project recovery schedule
CAPG 6.11

Question 30

The submittal schedule should also be coordinated with the ___________ .

Answer 30

….construction progress schedule.
CAPG 6.11

Question 31

The Architect’s Field Report, is AIA Document __________,

Answer 31

AIA G711,
CAPG 6.12.2

Question 32

A field observation report must be ____________ . (3 things)

Answer 32

• objective,
• factual, and
• complete.

CAPG 6.12.2

Question 33

The field observation report contains general observations about work in progress and includes specific notes on how work ________________ .

Answer 33

…. is or is not in compliance with the contract documents.
CAPG 6.12.2

Question 34

If a full-time project representative is utilized, he will normally keep a ____________ .

Answer 34

…. daily log (journal)
CAPG 6.12.3

Question 35

T/F: The specifications may include requirements for the A/E’s and/or contractor’s field offices.

Answer 35

TRUE:
CAPG 6.13 Intro

Question 36

Procedural requirements for record documents are found where?

Answer 36

….Division 01
CAPG 6.14

Question 37

T/F: AIA B207 requires the project representative to observe the contractor’s record copy of the documents, and notify the architect of any failure by the contractor to maintain up-to-date record documents.

Answer 37

TRUE:
CAPG 6.14

Question 38

The specifications normally require the contractor to maintain record drawings to record actual construction, and to include:

Answer 38

• Measured depths of elements of the foundation in relation to the first floor datum elevation
• Measured horizontal and vertical locations of underground utilities, referenced to permanent surface improvements
• Measured locations of internal utilities concealed in the construction, referenced to visible and accessible features
• Field changes of dimensions and details
• Details not in the original contract drawings
• Changes made by addenda, change orders, supplemental instructions, or other written modifications
• References to shop drawings and other detailed modifications

CAPG 6.14