Chapter 5 - Organizing your work and time

Question 1

What should be done with an old e-mail request?
p. 74

A.)Defer it
B.)Do it
C.)Delegate it
D.) Delete it

Answer 1

*D.)Delete it

Question 2

What should be done once your to-do list has been prioritized?
p. 71

Answer 2

Move the tasks onto your calendar

Question 3

What is the first step that should be taken to maximize your time in meetings?

Answer 3

Create an agenda

Question 4

What are the tasks that support your vision?
p. 70

Answer 4

Highest strategic priorities

Question 5

What should be done when deferring a request? p. 74

Answer 5

Make an appointment to complete the task

Question 6

What cause of procrastination can be tackled by breaking the task into smaller subtasks?

Answer 6

Dont know where to start

Question 7

Which meeting should last between forty-five and ninety minutes and should include brief reports on two or three highest-priority activities team members have worked on
for a specific period? Pg. 76-78

Answer 7

Staff tactical meeting

Question 8

Which type of meeting is generally brief and covers only a single subject?
p. 76

Answer 8

Daily check-in
*no more than 5 minutes

Question 9

What is the minimum amount of time before the meeting that the agenda should be distributed so team members can come prepared to discuss the topics? Pg. 79

Answer 9

One day

Question 10

Which cause of procrastination can be tackled by setting clear goals and expectations?
p. 77

Answer 10

Affraid of failing

Question 11

More than what amount of time is consumed before returning to the original activity when you check e-mail immediately
upon receiving an alert? pg. 75

Answer 11

23 minutes

Question 12

What should be done with information if it will take more than a couple of minutes to read?
p. 72

Answer 12

Defer it

Question 13

What should be done to allow you to work on strategic responsibilities? pg. 71

Answer 13

Block out uninterrupted time

Question 14

What is the importance of a task based upon using the Eisenhower Matrix?
p. 69

Answer 14

Value to the vision

Question 15

What should be done after everyone has had a chance to speak in the meeting? p. 79

Answer 15

Summarize outcome

Question 16

What should be done if the requested task will only take a minute or two to complete? p. 73

Answer 16

Do it

Question 17

What is the most common way to organize tasks? p. 70

Answer 17

Make a to do list

Question 18

What is a key to being a good meeting chair?
p. 79

Answer 18

Start and end on time

Question 19

Which cause of procrastination can be tackled by making a game of the task? p. 77

Answer 19

Dislike the task

Question 20

What is the last step that should be taken when conducting a meeting?
p. 80

Answer 20

Prepare for the next meeting

Question 21

Which cause of procrastination can be tackled by just getting the task done to be able to move on? p. 77

Answer 21

Resentment of an imposed task

Question 22

Which type of meeting allows team members to explore a topic in depth without the distraction of deadlines and tactical concerns? p. 78

Answer 22

Monthly strategic meeting

Question 23

What should be done when delegating an action request? p. 73

Answer 23

Give a firm due date

Question 24

How often is usually enough for checking email each day? p. 75

Answer 24

2-3 times

Question 25

Which type of meeting is used to look at the organization as a whole and may involve staff beyond your immediate team? p. 78

Answer 25

Quarterly review

Question 26

With what frequency should you set aside time to read e-mail, sort paperwork, and return phone calls? p. 75

Answer 26

Daily

Question 27

What percentage of your time should be spent on what has importance rather than what has urgency to make you and your team high performers? p. 70

Answer 27

80%

Question 28

Within the Eisenhower Matrix which should you spend more time doing?
p. 69

Answer 28

Not urgent/important tasks