Clearance process Flashcards
(15 cards)
What is the Paris Memorandum of Understanding (Paris MoU)?
An agreement between 28 maritime administrators covering waters of the European coastal states and the North Atlantic basin from North America to Europe.
Which countries are part of the Paris MoU?
Belgium, Bulgaria, Canada, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Latvia, Lithuania, Malta, Montenegro, the Netherlands, Norway, Poland, Portugal, Romania, the Russian Federation, Slovenia, Spain, Sweden, and the United Kingdom.
The Russian Federation is currently suspended until further notice.
What is the main objective of the Paris MoU?
To harmonize a system of port state control, ensure safety of life at sea, prevent pollution by ships, and ensure standard living and working conditions on board ships.
When was the Paris MoU formed?
It was formed in 1978 after the grounding of the oil tanker Amoco Cadiz off the French coast.
What was agreed upon in 1982 by the participants of the Paris MoU?
To inspect at least 25% of foreign vessels entering their ports.
What is the THETIS database?
A centralized database for recording inspections, consulted before entry to a country to verify a vessel’s status and inspection requirements.
What is the notification requirement for vessels bound for a Member State port?
The agent or vessel must notify the relevant authority at least 24 hours in advance.
What information must be submitted to the port?
The ship’s identification (IMO number, official number, call sign, name), port of destination, ETA, and ETD.
What is the Electric Notice of Arrival/Departure (eNOAD)?
A notification form for entry to the United States requiring 96 hours’ notice, conforming to the USCG and CBP regulations.
What should be prepared for port clearance?
Crew and guest list, copy of charter agreement, ship’s registry, ship’s particulars, bonded store list, stores list, residues list, crew effects list, Maritime Declaration of Health, ISPS form, cash declaration, nil list, P&I insurance, and copies of passports and SDBK if required.
What should be done before presenting paperwork to the Captain?
Double and triple-check that all paperwork is correctly completed.
What should be done upon the officials’ arrival at the vessel?
Greet them, sign them into the visitor’s book, issue booties, and guide them to the bridge.
What should the Purser prepare for the officials upon arrival?
Gather all passports and SDBKs, plastic folders with copies of documents, ship’s stamp, Captain’s stamp, pens, and the last port of call clearance document.
What is the role of the agent after port clearance?
Assist with transportation, restaurant bookings, finding suppliers, purchases, and ongoing visa issues.
What is advisable to present to customs and immigration officials?
A small bag with yacht giveaway items such as T-shirts, pens, and notepads as a thank you for service.
Note that U.S Customs Officials are generally not allowed to accept gifts.
